SR-01-27-2015-3CCity Council Meeting: January 27, 2015
Agenda Item: 3C-
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Professional Services Agreement for the Big Blue Bus Fuel and Wash
Upgrade Project
Recommended Action
Staff recommends that the City Council:
1. Award Request for Proposals (RFP) #SP2371 to RNL Interplan, Inc, a California -
based company, to provide design services for the Big Blue Bus (BBB) Fuel and
Wash Upgrade Project.
2. Authorize the City Manager to negotiate and execute a professional services
agreement with RNL Interplan, Inc. in an amount not to exceed $117,282
(includes a 10% contingency) to provide design services for the BBB Fuel and
Wash Upgrade Project.
3. Authorize the Director of Public Works to issue any necessary modifications to
complete additional work within budget authority.
Executive Summary
This agreement would provide design services to modernize the Big Blue Bus fuel and
wash building by replacing the existing bus wash apparatus and upgrading finishes and
lighting in the building. In October 2014, the City published a RFP for design services
for the BBB fuel and wash building upgrades. After reviewing the proposal received,
staff recommends RNL Interplan, Inc. to provide design services for the BBB Fuel and
Wash Upgrade project in an amount not to exceed $117,282.
Discussion
The existing BBB fuel and wash apparatus was installed in 2005. The facility is open
seven days a week and services approximately 165 buses a night. The wash apparatus
has reached the end of its expected service life. This project would modernize the fuel
and wash building by replacing the existing bus wash apparatus including all brushes,
motors, mechanisms, rollers, pumps, holding tanks and filters. The design criteria of the
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retrofit would emphasize durability as well as energy and water efficiency.
Additionally, light fixtures would be upgraded to reduce energy costs and finishes would
be replaced in the men's and women's restrooms, break room, money counting room
and supervisor's office.
Consultant Selection:
On October 8, 2014, the City published a RFP for design services for the BBB fuel and
wash building upgrades. The RFP was posted on the City's online bidding website and
notices were advertised in the Santa Monica Daily Press in accordance with the City
Charter and Municipal Code provisions. A total of 52 prospective firms downloaded the
RFP and five firms attended a non - mandatory pre - proposal job walk. Two proposals
were received from La Canada Design Group and RNL Interplan, Inc., and publicly
opened on November 12, 2014.
City staff from Public Works and the Big Blue Bus evaluated proposals based on criteria
listed in the RFP including price, experience, qualifications and references. Staff
selected RNL Interplan, Inc. as the best qualified firm. RNL Interplan, Inc. has broad
experience in similar projects including design of the Norwalk Transportation & Public
Services Facility (Norwalk, CA) and design of the Chula Vista Corporate Yard (Chula
Vista, CA). Additionally, RNL Interplan, Inc. offers specific expertise relevant to this
project due to their experience designing the BBB Maintenance Yard Master Plan and
original Fuel and Wash Facility. RNL Interplan's price is competitive. Based on these
criteria, staff recommends RNL Interplan, Inc. to provide design services for the BBB
fuel and wash building upgrade project at a cost not to exceed $117,282.
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Financial Impacts & Budget Actions
The agreement to be awarded to RNL Interplan, Inc. is for an amount not to exceed
$117,282 (includes a 10% contingency). Funds in the amount of $117,282 are available
in FY 2014 -15 Capital Improvement Program budget in account 0410826.589000
(Facility Upgrades and Renovation).
Prepared by: Tom Afschar, Architect
Approved: Forwarded to Council:
Martin Pastucha Rod ouId
Director of Public Works City Manager
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Reference:
Contract No. 10019
(CCS)