SR-01-13-2015-3ECity Council Report
City of
Santa monie.e
City Council Meeting: 1/13/15
Agenda Item: g- E
To: Mayor and City Council
From: Scott Ferguson, Fire Chief
Subject: Purchase of Medical Supplies
Recommended Action
Staff recommends that the City Council authorize the City Manager to amend Purchase
Order No 24035 with Bound Tree Medical, LLC., an Ohio -based company, for the
purchase and delivery of Fire Department medical supplies for an additional $80,000 in
FY 2014 -15. This will result in a total purchase order amount with Bound Tree Medical,
LLC. of $395,250.
Executive Summary
The increase in medical supplies would be used by Fire Department personnel to
maintain medical equipment and supplies required by the Los Angeles County
Emergency Medical Services Agency (LEMSA) to provide pre- hospital medical care. In
FY 2013 -14 the Fire Department implemented additional deployments using med -carts
and bicycle medic teams. These supplementary deployments required the purchase of
additional medical supplies to ensure the med- carts.and bicycles have the standard
necessary equipment required by the LEMSA. For this reason, staff is requesting
additional budget authority of $80,000 in FY 2014 -15.
Discussion
The Fire Department responds to over 10,000 calls for emergency medical services
annually and uses a variety of supplies when responding to Fire service calls that
require the provision of emergency medical care. Staff purchases a variety of medical
supplies and equipment to ensure first responders are prepared to provide care to
patients with medical conditions and traumatic injuries. Supplies and equipment
purchased include items such as: bandages, splints, intravenous supplies, oxygen
masks, medications, and airway equipment.
Medical equipment and supplies were purchased from the current Purchase Order No
24035 with Bound Tree Medical to equip the med -carts and bicycles to be utilized
1
during additional deployments. As a result, additional budget authority of $80,000 is
requested for FY 2014 -15.
Vendor Selection
On October 23, 2012 Council awarded Bid No. 4009 to Bound Tree Medical, LLC. with
an annual estimated amount of $100,000 to provide medical equipment and supplies
with two additional years. The total estimated expenditure for the original three -year
term was $315,250.
A new competitive process will be completed for the supplier of medical equipment and
supplies in FY2015 -16.
Financial Impacts & Budget Actions
The purchase order amendment to be awarded to Bound Tree Medical, LLC is $80,000,
for an amended purchase order total not to exceed $395,250. Funds are available in
the FY 2014 -15 budget in division 01313; purchase order will be charged to account
01313.544090.
Prepared by: Terese Toomey, Principal Administrative Analyst
Approved:
Forwarded to Council:
Scott Ferguson Ro Gould
Fire Chief
`a
City Manager