SR-07-08-1980-11A(SUPPLEMENTAL STAFF REPORT)
TO: Mayor and City Council
FROM: City Staff
Santa Monica, California, July 8, 1980JUL 1980
SUBJECT: Supplemental Staff Report for Item HA - Proposed changes
to Pico Neighborhood Association Contract
Introduction
The following are proposed changes to the contract for the Citizen Participation
outreach effort by the Pico Neighborhood Association (Item 11A). These changes
have been agreed upon by the City Attorney, CDBG Coordinator and representatives
of the Pico Neighborhood Association, and are recommended by City staff. Addi-
tionally, miscellaneous typographical and non - substantive errors will be cor-
rected.
1. Page 1, Paragraph C: Delete the words "Pico Corridor area" and replace
with "CDBG Target Area III."
2. Page 2, Section 1: Insert the date "June 30" in blank.
3. Page 4, Section 3F: Delete the words "with any participant of the Program
or," delete the period at the end of the sentence and add "during any
normal business hours."
4. Page 5, Section 4A: Insert "$50,000.00" in the blank.
5. Page 7, Section 8A: Delete the words "enrollment of participants" and
replace with "the commencement of the CDBG- funded program."
6. Pages 7 and 8, Section 8B(2): Delete the words "one million dollars
($1,000,000)" and replace with "three hundred thousand dollars ($300,000)."
7. Page 8, Section 813(3): Following the word "amount" at the end of the
second line insert the word "no."
8. Page 8 and 9, Section 8B (4)(a)(b): Delete entire section.
9. Page 13, Section 17: Delete the word "expended" and replace with "unexpended."
10. Page 14, Section 19: Delete the period at the end of the sentence and add
the words "which shall not be unreasonably withheld."
11. Page 14, Section 20A: Delete the last sentence of the paragraph "Contractor
shall submit to the City an Affirmative Action Plan demonstrating compliancen� 1]
with the Civil Rights Act of 1964 within 30 days of contract execution." /7 /d
JUL 8 19
Mayor and City Council -2- July 8, 1980
12. Page 17, Section 23C:
funded."
Delete the word "CDBG" and replace it with "CDBG-
13. Page 17, Section 23D: After the word "No" insert the words "CDBG- funded."
14. Page 18, Section 26: Delete the word "it" and replace with the words
'the City Manager." Also, after the first sentence add the following
sentences: "Such notice shall state the reasons for dissatisfaction. Upon
receipt of this notice, performance shall be suspended. The Contractor may
appeal the suspension."
15• Page 19, Section 27: After the word "City" insert the word "Manager ".
Also, at the end of the section add "Such notice shall state the reasons
for the termination. The Contractor may appeal the termination."
16. Page 20, Section 21 (SIC): Delete entire section.
17. Page 22, Section 39: Delete the word "City" and replace with "prevailing
party" and delete the words "if it prevails."
Prepared by: John Hemer
Nancy McFarland
JH: NM: sh
JUL 8 1980
Santa Monica, California, a Cal June 30, 1980
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Approval of Release of CDBG Funding
for the Pico Neighborhood Association
Introduction
This report transmits the revised budget and work plan for the Pico Neighborhood
Association (PNA), and recommends Council approve the release of $50,000 to PNA
pending HUD approval of the City's Sixth Year Community Development Block Grant
(CDBG) application.
Background
In December 1979, the PNA submitted a request to the City for CDBG funds to be
used for citizen participation outreach and neighborhood organization in the
"Pico Corridor" area. The PNA is a newly- formed neighborhood organization
interested in becoming more involved in the CDBG process.
At its meeting of January 22, 1980, the City Council approved allocation of
$50,000 in CDBG funds for the PNA with the following conditions: (1) PNA
incorporate as a non - profit neighborhood -based organization; and (2) PNA submit
to Council a revised budget and work plan which includes a monitoring mechanism.
n; t
The PNA was incorporated as of May 12, 1980 (see attached Articles of Incorporation).
Also attached is a copy of its revised budget, a twelve -month work plan and a
milestone chart (time line). The work plan and the attached proposed contract
provide for monthly financial reports and a monthly narrative report of activities.
ow
JUL 8
Mayor and Council -2- June 30, 1980
Recommendation
City staff recommends the Council approve the release of $50,000 in CDBG funds,
in quarterly installments, pending final approval by HUD of the City's Sixth
Year CDBG application, and authorize the execution of the attached contract.
Prepared by: John Hemer
Nancy McFarland
JH: NM: sh
Attachments
Agenda Item 11 -A: Presented for consideration was a recommendation for
release of $50,000 in Community Development Block Grant funds to Pico
Neighborhood Association and authorizing the City Manager to execute an
agreement with the Association. The staff report was presented. Council
discussion was held. (Councilmember van den Steenhoven was excused at
10:01 P.M.). Councilmember Rhoden moved t:o approve the release of
$50,000 in Community Development Bloc- Grant funds, to approve an agree-
ment with the Pico Neighborhood Association, Contract No. 3528(CCS), and
to authorize the City Manager to execute the agreement, the agreement to
include changes and additions recommended in the supplemental staff
report dated July 8, 1980, and the following additional changes: Page 4,
Section 3F, delete the words in anv mannor ";.Page 14 Section 19, at the
end of the section add "as pertaining to Sections 19 and 20 and /or as
required by any appropriate federal agency. "; .Page 5, Section 4 -A, after
$50,000" add "of CDBG funds ". Second by Mayor Pro Tempore Yannatta
Following discussion, Councilmember Rhoden, with the consent of the
second, included in the motion the suggestions of Councilmember Reed to
change the agreement as follows: Page 17, Section 23; Political
Activities, Subsection D to read: "No CDBG funded participant may be
employed or outstationed in the office of a member of Congress or a State
!or local legislator or on any staff of a state or local. legislative
(committee. "; Page 17, Section 23, Subsection E: Revise Item (4) to read:
"any partisan political activity designed to elect or defeat any candidate
(for public office, or any activity designed to approve or defeat any
initiative or referendum "; and add an Item (5) to read "Circulation of
!petitions to qualify initiatives or referenda for local or state ballots."
The floor was opened to members of the public. Reverend Ellis Casson and
:Doris Ganga spoke in support of the agreement.-
Following discussion, Councilmember Rhoden, with the consent of the
second, included in the motion the suggestion of Councilmember Jennings
to delete on Page 18 of the agreement, Section 26, the words "it may
terminate this agreement" to read instead "...the City Manager may
suspend performance under this agreement... ".
The motion, as amended, was approved by the following vote:
Council Vote: Affirmative: Councilmembers Yannatta Goldway,
Jennings, Rhoden and Mayor Bambrick
Negative: Councilmembers Reed.and Scott
Absent: Councilmember van den Steenhoven
Council Meeting -July 8, 1980