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SR-05-13-1980-6FSanta Monica, California, May 12, 1980 TO: Mayor and City Council FROM: City Staff SUBJECT: Authorize the City Manager to Enter into an Updated Memorandum of Understanding with the Southern California Association of Governments (SCAG) and the Los Angeles County Transportation Commission (LACTC) Introduction m MAY 2 7 1980 In order to maintain eligibility for Federal transit assistance funds, the City Council must authorize the City Manager to enter into the attached updated Memorandum of Understanding with the Southern California Association of Governments (SCAG) and the Los Angeles County Transportation Commission (LACTC). This document differs from an existing MOU with SCAG, approved by the City Council on January 24, 1978 (Item SH), in that the LACTC has been formally included as a party to the agreement. Background As a condition for the continued receipt of Federal transit capital and operating assistance, the federal Urban Mass Transportation Administration requires that the City, as a public transit operator, SCAG, as the Metropo- litan Planning Organization, and the LACTC, as the official body charged with transit coordination in the Los Angeles County, enter into a memorandum of understanding, defining the coordination responsibilities of each agency. The attached document differs principally from an existing Memorandum of Under- standing with SCAG, which was approved by the City on January 24, 1978, in that the Los Angeles County Transportation Commission has been formally included as a party to the agreement. To date, more than half the transit operators affected have become party to the agreement. For the City's part, the Memorandum requires that it document coordination C? MAY 2 7 1980 To: Mayor and Council -2- May 12, 1980 with other transit systems in the area, including types of service, schedules, routes, exchanges of transfers, fares, joint use of facilities and public in- formation, to show that it is avoiding duplications of effort. It also requires the City to coordinate any significant expansion efforts with affected operators, the LACTC and SCAG. Such efforts are also required under Transportation Develop- ment Act law and form a basic reason for the existence of the LACTC. This agreement has received the unanimous approval of the SCAG Transit Advisory Committee, and our concurrence has been requested through the attached memo from the LACTC. Alternatives 1. The City Council could reject the Memorandum of Understanding. The City would then lose its eligibility for Federal transit assistance. 2. The City Council could direct City Staff to attempt to negotiate a change of the Memorandum's provisions. It is doubtful such discussions would be successful, as this standard agreement has been signed by a majority of the operators. 3. The City Council could authorize the City Manager to enter into the Memorandum of Understanding. Recommendation City Staff recommends the City Council authorize the City Manager to enter into the attached Memorandum of Understanding with the Los Angeles County Trans- portation Commission and the Southern California Association of Governments. Prepared by: J. F. Hutchison R. L. Ayer Attachments LOS ANGELES COUNTY TRANSPORTATION COMMISSION • 311 SOUTH SPWNG STREET -SUITE 1206. LOS ANGELES, CALIFORNIA 90013 • (213) 626-0370 February 20, 1980 MEMO TO: TRANSIT OPERATORS FROM: J. MISNER +'' ,K,�� VIA: EXECUTIVE D JECTOR J�Yryyy4Q SUBJECT: REQUIRED MOU Enclosed are three copies of a Memorandum of Understanding between transit operators receiving Federal funds (and there- fore preparing SRTP's), the County Transportation Commissions, and SLAG. ..It differs from the previous MOU only by formally incorporating the Commissions into the agreement, thereby recognizing AB 1246 and AB 103. UMTA requires, as a condition of planning certification, that SCAG, the Commission, and the operating agencies formally sign this MOU. Thus, an absolute final date for approval by our respective policy boards is June 30, by which time SCAG will transmit the SRTP's to UMTA. You should document in your upcoming SRTP the status of your concurrence with this MOU, and advise both us and SCAG as soon as your policy board has formally adopted it. As you may recall, this document was approved unanimously by SCAG's Transit Advisory Committee several months ago. JM:kmr cc: Tom Whittle, SCAG Santa Monica, California, May 12, 1980 updated Memorandum of Understanding with the Southern California Association of Governments (SCAG) and the Los Angeles County Transportation Commission (LACTC). This document differs from an existing D40U with SCAG, approved by the City Council on January 24, 1978 (Item SH), in that the LACTC has been formally included as a party to the agreement. Background As a condition for the continued receipt of Federal transit capital and operating assistance, the federal Urban Mass Transportation Administration requires that the City, as a public transit operator, SCAG, as the Metropo- litan Planning Organization, and the LACTC, as the official body charged with transit coordination in the Los Angeles County, enter into a memorandum of understanding, defining the coordination responsibilities of each agency. The attached document differs principally from an existing Memorandum of Under- standing with SCAG, which was approved by the City on January 24, 1978, in that the Los Angeles County Transportation Commission has been formally included as a party to the agreement. To date, more than half the transit operators affected have become party to the agreement. For the City's part, the Memorandum requires that it document coordination fflo MAY 271SO TO: Mayor and City Council MAY 2 7 1900 FROM: City Staff SUBJECT: Authorize the City Manager to Enter into an Updated Memorandum of Understanding with the Southern California Association of Governments (SCAG) and the Los Angeles County Transportation Commission (LACTC) Introduction In order to maintain eligibility for Federal transit assistance funds, the City Council must authorize the City Manager to enter into the attached updated Memorandum of Understanding with the Southern California Association of Governments (SCAG) and the Los Angeles County Transportation Commission (LACTC). This document differs from an existing D40U with SCAG, approved by the City Council on January 24, 1978 (Item SH), in that the LACTC has been formally included as a party to the agreement. Background As a condition for the continued receipt of Federal transit capital and operating assistance, the federal Urban Mass Transportation Administration requires that the City, as a public transit operator, SCAG, as the Metropo- litan Planning Organization, and the LACTC, as the official body charged with transit coordination in the Los Angeles County, enter into a memorandum of understanding, defining the coordination responsibilities of each agency. The attached document differs principally from an existing Memorandum of Under- standing with SCAG, which was approved by the City on January 24, 1978, in that the Los Angeles County Transportation Commission has been formally included as a party to the agreement. To date, more than half the transit operators affected have become party to the agreement. For the City's part, the Memorandum requires that it document coordination fflo MAY 271SO To: Mayor and Council -2- May 12, 1980 with other transit systems in the area, including types of service, schedules, routes, exchanges of transfers, fares, joint use of facilities and public in- formation, to show that it is avoiding duplications of effort. It also requires the City to coordinate any significant expansion efforts with affected operators, the LACTC and SCAG. Such efforts are also required under Transportation Develop- ment Act law and form a basic reason for the existence of the LACTC. This agreement has received the unanimous approval of the SCAG Transit Advisory Committee, and our concurrence has been requested through the attached memo from the LACTC. Alternatives 1. The City Council could reject the Memorandum of Understanding. The City would then lose its eligibility for Federal transit assistance. 2. The City Council could direct City Staff to attempt to negotiate a change' of the Memorandum's provisions. It is doubtful such discussions would be successful, as this standard agreement has been signed by a majority of the operators. 3. The City Council could authorize the City Manager to enter into the Memorandum of Understanding. Recommendation City Staff recommends the City Council authorize the City Manager to enter into the attached Memorandum of Understanding with the Los Angeles County Trans- portation Commission and the Southern California Association of Governments. Prepared by: J. F. Hutchison R. L. Ayer Attachments LOS ANGELES COUNTY TRANSPORTATION COMMISSION • 311 SOUTH SPRING STREET -SUITE 1206. LOS ANGELES, CALIFORNIA 90013 • (2131626-0370 February 20, 1980 MEMO TO: TRANSIT OPERATORS FROM: J. MISNER , ! i r•�✓ VIA: EXECUTIVE D CTOR SUBJECT: REQUIRED MOU Enclosed are three copies of a Memorandum of Understanding between transit operators receiving Federal funds (and there- fore preparing SRTP's), the County Transportation Commissions, and SCAG. ..It differs from the previous MOU only by formally incorporating the Commissions into the agreement, thereby recognizing AB 1246 and AB 103. UMTA requires, as a condition of planning certification, that SCAG, the Commission, and the operating agencies formally sign this MOU. Thus, an absolute final date for approval by our respective policy boards is June 30, by which time SCAG will transmit the SRTP's to UMTA. You should document in your upcoming SRTP the status of your concurrence with this MOU, and advise both us and SCAG as soon as your policy board has formally adopted it. As you may recall, this document was approved unanimously by SCAG's Transit Advisory Committee several months ago. JM:kmr cc: Tom Whittle, SCAG MEMORANDUM OF UNDERSTANDING FOR TRANSIT COORDINATION I Preamble This Memorandum of Understanding is entered into this day of 19 , between the Southern California Association of Governments ereinafter referred to as SCAG), the County Transportation Commission (hereinafter referred to as County Transportation Commission or CTC), County Association of Governments (hereinafter called sub-regional agency), and (city)(transit district)(joint powers agency) of , a public transit operator, for the purpose of assuring cooperative, effective and coordinated transit planning, programming and service delivery in the SCAG region. II Recitals A. Each of the signators to this Memorandum engages in transit planning, programming and /or service delivery under the provisions of federal, state, and local laws, regulations, and formal agreements. B. SCAG, a joint powers agency established pursuant to Section 6500 et seq. of the California Government Code, is the areawide planning agency responsible for regionwide transportation planning. SCAG has established and maintained close working relationships with various federal, state, and local agencies in carrying out a continuing, cooperative, and compre- hensive regional transportation planning process. This process complies with state and federal laws and regulations. Joint federal regulations (40 FR 42976) issued by .the Federal Highway Administration (FHWA) and Urban Mass Transportation Administration (UMTA) require the Governor to designate a Metropolitan Planning Organization (MPO) for each urbanized area or group of contiguous urbanized areas, and promulgate rules for states and MPO's carrying out areawide transportation planning in urbanized areas. The Governor has designated SCAG the MPO for the area within its jurisdiction in accordance with federal requirements. As MPO, SCAG is responsible for developing and annually endorsing the planning work programs, transportation plan, and transportation improve- ment program for the region, in accordance with federal regulations. Pursuant to Section 130301 (j) of the California Public Utilities Code, SCAG is responsible for the administration of the regional program for the expenditure of Transportation Development Act funds. C. County Trans ortation Commissions, established by the County Transpor- tation Commission Act Section 13000 et seq. of the California Public Utilities Code), are countywide agencies responsible for the approval of all projects utilizing federal and state transit funds within their jurisdictions, and are further responsible for coordination of transit planning, programming, and operations within and between their jurisdic- tions. Pursuant to Section 130303 of the California Public Utilities Code, CTCs are required to prepare a transportation improvement program to include transit facilities and services within the jurisdiction of each commission. Pursuant to Section 130306 of the California Public Utilities Code, CTCs are responsible for determining the program to be funded by funds allocated under the Transportation Development Act within their jurisdictions. D. Sub - regional agencies, county -wide voluntary associations of govern- ments, are responsible for carrying out a variety of planning activities within the area of their member jurisdictions. E. Public transit operators, established pursuant to municipal utility powers or enabling legislation, acting individually or collectively, are responsible for providing public transit service in accordance with federal, state and local laws and regulations within the scope of a unified or officially coordinated public transportation system as part of the comprehensive planned development of the urban area. F. Within the regulations governing the provision of public transit service, there exists the requirement that there shall be an agreement between the MPO and publicly owned operators of mass transportation services which specifies cooperative procedures for carrying out transpor- tation planning and programming (FHWA /UMTA regulations 450.018 (c) Fed.. Reg., Vol. 40, No. 181, Sept. 17, 1975) G. Within the SCAG region, the roles and relationships between SCAG and other transportation - related agencies and commissions are described in the "Subregional /Regional Relationships" policy document adopted by the SCAG Executive Committee in November 1977, and further defined in the Transpor- tation Memorandum of Understanding between SCAG, LACTC, OCTC, SBCTC, RCTC, VCAG and IVAG, adopted by the SCAG Executive Committee in December 1978. H. Within the Transportation Coordination and Monitoring Section (Chapter 5) of the Transportation Memorandum of Understanding cited in (g) above, there are incorporated, by reference, roles and relationships to be defined in a Transit Memorandum of Understanding. III COORDINATIVE AGREEMENT Now, therefore, in consideration of the mutual benefits to the parties hereto, to mass transportation within the region and in consideration of the covenants and conditions herein contained, the parties agree as follows: A. To jointly engage in efforts to meet all provisions required by Federal and State laws, administrative directives and guidelines for coordinated transportation planning, programming and operations in order to assure the region's ability to meet Federal and State requirements for continued financial support for public transit. B. To participate in the activities of technical and policy committees established by regional and sub - regional agencies and transportation commissions. C. To recognize that although each CTC and subregional agency may establish more stringent and specific requirements for intersystem coordination between operators, SCAG has established the following as meeting regional requirements for adequate levels of inter - system coordination. 1. A description of the coordinative . arrangements between those systems which intersect with or adjoin service provided by another transit system shall be documented in applicable short range transit plans. 2. Areas of coordination shall include as appropriate: types of service, schedules, routes, exchange of transfers, fares, joint use of facili- ties, public information and other collaborative measures which would promote effective coordination and avoid duplication. 3. Adequate levels of coordination shall be based on the degree of system interaction and potentials for increased operational efficiency. D. To recognize that SCAG will evaluate applications for State and Federal funding assistance which include proposals to establish new inter - county public transit systems or significantly expand the operating areas of existing systems into other counties only after the following have been accomplished. I. Documentation of coordination between the applicant and the municipal and /or county governments in whose jurisdiction the proposed service will be provided which indicates mutual agreement on the introduction of such service. 2. Documentation of coordination between the applicant and other public transit operator(s) providing service in or immediately adjoining the area to be served which 1) describes the type and extent of proposed new service and 2) includes a response indicating the anticipated impact the new service would have on existing transit operations. 3. Documentation that the proposed SCAG transit policies and other Regional Transportation Plan. service is consistent with adopted applicable regional policies in the 4. Documentation of the rationale (including supporting evidence) upon which the proposed new or significantly expanded transit operating entity will serve the area in question more effectively than the existing operator(s). 5. Documentation that such proposed service has been reviewed and con- curred in by the affected County Transportation Commissions and /or subregional agencies. 3 E'. To recognize that the County Transportation Commissions and the subregional agencies will evaluate applications for State and Federal funding assistance which include proposals to establish new intra- county public transit systems or significantly expand the operating areas of existing systems within their respective jurisdications only after criteria established by the CTCs or the subregional agencies have been fully met. F. To recognize that SCAG will evaluate conformance with county -wide and regional criteria for transit service coordination in cases having regional significance. G. To recognize that inter- operator and inter- county disputes will be resolved in the first instance by the appropriate CTCs and sub - regional agencies and that SCAG will work with the CTCs and sub - regional agencies in the resolution of unresolved issues which are regionally significant. H. This Memorandum of Understanding may be amended, modified or expanded only by written agreement of the parties. I. This Memorandum of Understanding supersedes one approved by the Santa Monica City Council on January 24, 1978. 4 In Wlitness ;;hereof, the parties hereto have caused this Memorandum of Understanding to be executed by their respective officers, duly authorized. SO41TtiES N CALIFOP,PlIA ASSOCIATION OF 01 JEP,P:h1ENTS Edviin Jones, / / Mark A. Pisano President �,/ Executive Directtoo Date: Aelp Recommended for A pro al Approved as to form and procedure Colin Lennard Attorney for Southern California Association of Governments Ed!r.ond J. Puss Chairman LOS ANGELES COUNTY TRANSPORTATION COMMISSION —"°- e. P� J..rome . Preso Executive Director Date: Recommended for Approval pro ed s o f rr and procedure Ronald Sc 1 e Attorney for Los Angeles County Transportation Commission SANTA MONICA MUNICIPAL BUS LINES General Manager/ Executive Officer Approved as to form and procedure Attorney for City of Santa Monica Mayor