SR-04-23-1996-6G6G." EPWM:CP:JM:F:\ EPWM\ ADMIN \WPDOCS \STAFFRPT \WINDMOD.WPD
Council Meeting: April 23, 1996 Santa Monica, Cal' l2iq 1995
TO: City Council
FROM: City Staff
SUBJECT: Request to Authorize the City Manager to Negotiate and
Execute Modifications to the Windward School Lease
Introduction
This report requests that the City Council authorize the City
Manager to negotiate and execute the Second Amendment to the
Windward School Lease.
Background
Since 1982 the City has leased to Windward School a portion of the
City's Charnock water well field property located at Sawtelle and
Palms Boulevard in West Los Angeles. Under the original lease
Windward was authorized to use the property for recreational
purposes, principally as outdoor play fields and as basketball
courts. Windward was also allowed to build a 1,500 square foot
building that was used as classroom facilities.
Under a successor lease dated June 1, 1990, Windward was
authorized to construct a gymnasium facility. Also under the 1990
lease, the gymnasium, play fields, and outdoor courts were
considered `Shared Use Facilities" which allows the City the right
to use these facilities for City recreational programs.
In July 1994, the City and Windward executed a First Amendment to
the 1990 lease. Under this amendment Windward was authorized to
build the following additional improvements: (1) two buildings to be
used as classroom, administrative, or other related uses; (2) men's
and women's restrooms; (3) student pavilion, dining area, kitchen,
classrooms, administrative offices, or other related uses; (4)
girls and boys locker room facilities; (5) pedestrian bridge over
the County flood control channel; (6) a paved parking lot; (7) a
covered student waiting area; (8) an electrical power room.
In consideration for authorization to construct the additional
improvements and a four year extension of the lease term, Windward
agreed to pay an increased rent amount to the City.
Discussion
Over the last two years, Windward has been preparing to construct
the improvements authorized under the 1994 First Amendment to the
agreement. During this pre = construction phase, Windward has
determined that several revisions to the First Amendment are
necessary so that the new facilities meet the needs of Windward as
well as minimize conflicts with existing City facilities.
E
Under the First Amendment Windward was approved to construct
improvements within specific designated areas. Under the Second
Amendment Windward has requested revisions which allows them to
site improvements anywhere within the exiting improvement areas
already approved by the City.
The primary reasons for the revisions proposed by Windward are to
address unforseen soils conditions, and elimination of a potential
conflict with an existing City water wells and related facilities.
As an example, during excavation for the construction of a portion
of the improvements, Windward encountered rocky soils.conditions
that adversely affected both the length and cost of construction.
The City has also determined that a previously approved development
area is too close to an existing water well and needs to be
relocated.
The revisions as proposed provide more flexibility in siting future
improvements already authorized by the City. The City will
continue to retain the right to review and approve the actual
location of the improvements on the site. The revisions will also
provide the City more flexibility in approving the siting of
Windward improvements to prevent conflicts with existing or future
City facilities. The total size of the area in which Windward can
site its improvements will not change.
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Budget /Fiscal Impacts
No budget or fiscal impacts are associated with this amendment.
Recommendation
It is requested that the City Council authorize the City Manager to
negotiate and execute the Second Amendment to the Windward School
lease as described above.
Prepared by: Craig Perkins, Director of Environmental and Public
Works Management
John Mundy, Utilities Manager
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