SR-10-28-1980-6YAgenda Item 6 -Y: Council discussion continued on the matter of award of
contract for the purchase of ambulances. The staff report was presented
i
n regard to bid procedures. Councilmember Rhoden withdrew her previous
motion. Mayor Pro Te=ore Yannatta Golds} =ay moved to approve the purchase
of two ambulance units from Wheeled Coach Corp. as the lowest and best
bidder by award of Contract No. 357 (CCS). Second by Councilmember Rhoden,
The motion was approved by the following vote:.
Council Vote: Affirmative: Councilmembers Yannatta Goldway, Jennings,
Rhoden and Mayor Bambrick
. Negative: Councilmembers Reed and Scott
MINUTES OF CITY COUNCIL MEETING
October 29, 1980
!Agenda Item 6 -Y: Presented for consideration was a request for appropriation
!of an additional $25,000 to the Fire Department budget for purchase of
three ambulances and award of contract to Wheeled Coach Corp, in the amount
Hof $78,867.18 (Bid No. 1546). Discussion was held, as introduced by
ICouncilmember Reed. Mayor Pro Tempore Yannatta Goldwav moved to approve
the staff recommendation, i.e.,.appropriating $25,000 to the Fire Depart -
ment budget for purchase of three ambulances and awarding Contract No.
3 (CCS) to Wheeled Coach Corp. in the amount of $78,867.18. Second by
!Councilmember Rhoden. Paul Hubbard representing Stoner Ambulance Manu- I
lfacturing and Ralph McNett representing Leader Industries spoke to request
;that their bids be considered for award. Discussion was held. Council -
!member Rhoden moved a substitute motion to reject all bids and to declare
lan open market purchase of two ambulances as specified from Wheeled Coach
,Corp. Second by Mayor Pro Tempore Yannatta Goldway. Discussion was held
,and it was agreed to defer the matter to later in the evening pending
,further review of bid specification procedures. (The matter is considered
again after Agenda Item 8 -C.)
MINUTES OF CITY COUNCIL MEETING
October 29, 1980
Santa Monica, California October 21, 1980
TO: Mayor and City Council
FROM: City Staff
OCT 2 8 1980
SUBJECT: Appropriation of additional funds for three (3)
Ambulancesand recommendation to award bid for three
(3) Ambulances - Bid #1546 10/15/80.
Introduction
This report will discuss the need for additional funding to
purchase the three ambulance vans which were approved for pur-
chase in the 1980 -81 Fire Department budget, and the award of bid
for three (3) Ambulance Vans for $78,867.18 including applicable
sales tax. Funds in the amount of $54,000 for this purchase
had been budgeted in account number 46 -300- 311 - 000 -950.
Background - Appropriations
During preparation of the Fire Department 1980 -81 Budget request
numerous ambulance - suppliers were contacted regarding projected
costs for their units. Based on the figures which were provided
at that time, an average cost figure of $15,500.00 per unit was
determined. In order to provide an inflation factor, an additional
12% was added, and a total of $54,000.00 for the three units was
requested and approved.
In response to Dublished Notice Inviting Bids to furnish and
deliver three (3) Ambulance Vans in accordance with City spec-
ifications, bids were received and publicly opened and read
October 15, 1980, at 3:00 P.M. Proposal forms were mailed to five
(5) prospective suppliers and notices were advertised in accordance
with City Charter and Municipal Code provisions. Three (3) pro-
posals were received as shown on the attached recap sheet.
The unit prices submitted ranged from $23,917.00 to $24,801.00.
On the basis of these figures, there are insufficient funds in
the Fire Department budget to purchase all three units, regard-
less of which firm receives the award.
Award of Bid
While our specifications called for a 1979 or 1980 Chevrolet
Van, both Stoner Ambulance and Wheeled Coach offered 1980
Ford Vans also.
OCT 2 8 ?980
TO: Mayor and City Council
The Fire Department personnel, in viewing the specifications on
each make of van, concluded that the Ford Van with the longer
wheel base would allow for a larger body with more internal
storage space. Also the distance from the driver to the front
bumper is approximately 20 inches greater on the Ford Van than
on the Chevrolet Van providing more driver protection. Dis-
cussions with users of Chevrolet Van Ambulances by our Fire
personnel revealed a problem with the sliding side door. Fatigue
failure occurs where the roller hanger brackets attach to the
sliding door assembly (Door replacement costs approximately $900)
The recommended van eliminates that problem.
In comparing the Stoner and Wheeled Coach Ambulance vans, Fire
personnel felt that the Wheeled Coach unit was superior in design
of space utilization and arrangement, of maintainability, and
of the materials used.
The entire electrical wiring system is readily accessable through
hinged swing out door panels in the patient compartment area
as well as in the shallow center ceiling wiring tunnel which
runs the full length of the patient compartment. The switch control
panel is neatly recessed in the head liner above and ahead of
the drivers seat.
The ceiling of the Wheeled Coach unit is relatively smooth with
the high intensity light fixtures and I.V. Hooks recessed
in the molded fibreglass head liner.
The Wheeled Coach body features a race car type safety cage con-
structed with the back frame using reinforcement of 1" steel
pipe vertical sidebars and seven 1" steel pipe roll bars with
gussets welded integrally.
Instead of partical board, which is commonly in use in cabinets
today, all of Wheeled Coach cabinetry is constructed of 3/4"
seven ply marine plywood.
T0: Mayor and City Council
Stoner offered the first two vehicles in 60 days and the third in
75 days, while Wheeled Coach can deliver all three units in 60
days. For the new EMS delivery service to be operational on
schedule, the Fire Chief finds it necessary that the Three (3)
Ambulances be delivered by mid - December. The three weeks between
the delivery of the vehicles and the start of the training class
on January 5, 1981 will be needed for installation of Radio
Equipment, special Paramedic equipment and to generally checkout
and prepare these vehicles for service.
It is desirable to have three (3) Identical units for both
Firefighter- Paramedic and Mechanical Maintenance personnel.
The Leader and Stoner A & B proposals involve a combination of
different vehicles.
Alternative- Appropriations
1. Utilize current budgeted funds to purchase only two of the
units and budget for the third unit in fiscal year 1981 -82.
2. Appropriate an additional $25,000.00 to the Fire Department
budget to provide sufficient funds to complete the purchase
of three units.
Additionally, if we delay the purchasing of a unit until next
fiscal year, there is no way of predicting what impact inflation
will have on prices at that time.
Recommendation:
It is recommended that Alternative #2 be approved and funds in
the amount of $25,000 be appropriated in view of the stated
needs and the unpredictability of future prices, and that the
award be made to Wheeled Coach Corp. in the total amount of
$78,867.18, including tax, as the best bidder.
r.
Prepared By: R. N. Aronoff
Purchasing Agen
Chief Tolman
Fire Chief
RECAP OF BIDS
BID NO, 1546 CLOSING 10 -15 -80 3:00 P.N. PACE: 1 OP 2
T'I'CLT:�Ir_e-e _C;l] Ambulance Vans —� _-
SIBM
DESCRIPTION
Q�
QTY
UNIT
"UNIT1eCled Conch EXT,
UNIT er Ambulance X'1'�
UNT 1�cr Anibula L4 C.
I1CILlpner AmbitJ,�p,c
Proposai'A
Proioshl
B
Irono „a]
C
1979 Chevrolet
1
ea.
$21,389.00
21,389.00
1980 Ford
2
ea
23,91.7.00
47,834.00
--
Lax
69,223.00
4, 1:53,38
73- .3.7(?,18
—
$23,917.00
$71.,751..00
:II(--
---- --- - --
$23,667,00
-TJY—
- -- - - - - - --
$71,001.00
.._ [ -
- r-260 r06
75,261.(7
1980 Ford
3
ea.
$24,801.00
$74,403.00
-- --
- --
�
Tax--
-
�4Ti�Ii�--
--- -
- -- 7ay- -zf�30i-
7_8 8G7- _18� >-
76,056.06
1981. Chevrolet
-3
ea.
24,801.00
74,403,00
__
7B— ,88117 —T8
-
Delivery
60 day (Ford
60 days
�0 day 2 unit;
5 days 3rd ulit
Net
Pest
90 -120 days
Net
Dest
To Spec
Perms _
Plet /Deliver
H C
_—
F.O.B.
Dent
Dest
Conform to specs
lould deviat
-o Provide mire
lith concurr<nce
if the Fire Iept.
To Spec
To Spec
RI -,GAP OF BLDS
BID N0. 1546 CLOSING 10 %15 /80 3:00 P.M. PAGE—)_ OF--2----
TITLE. Three 3 Ambulance Vans
-�
.IF11
--
DESCRIPTION -
QTY
--
UNIT
Leader Ind. Inc.
UNIT LXT
(uirtdnn Coach Coup.
UNIT EX'P,
Raui.n, Inc
OUT EXT.
UN IT EXT.
NO BID
1110 IM
1980 Chevrolet
1
ea.
$22,870.79
$22,870.79
1981 Chevrolet
2
ea.
$25,056.66
40 113.32
Lax
4,379.05
- —
$77-363. -16
1
-
Delivery
60 -90 days
Terms
z -15
POB
DecsL
Conform to rpecr
to spee
STONER
AMBULANCE MANUFACTURING CO.
CITY ,0F.&ANTA M&EIC
- ICA
City Council Members
Reference Bid 0546 Ambulances
Honorable Council Member:
Stoner price
Three (3) 1980 Fords: J73---
-7,�
� 2
Delivery time. 60 days for first two, Third unit within
15 days of this date or sooner.
I
Mhealej Coach 321rice:
Delivery time:
Net differential;
f7a, 86 18
'0 days
Stoner nrica
Three (3) 1981 Chevrolets:
Miieeied Coach
Three (3) 1981 Chevrolets:
Net differential.-
Stoner deliver time:
.qheeled Coach ,deliverv,tQla
$75,261006
$78,867.18
$3,606.12
go days
Hot shown cn- recap sheet
Stoner took no excepticnL to the bid what so ever-
Wheeled-Coach indicated that their design did not m&si,
specifications as written tou they could Qviate.
We question why exact specifications cannot be met without
qualifyin,.g co-,.cment,
Stoner is in it's sixtaanch year of manufacturing ambulances,
We maintain coT facility in Santa Fe Springs, California
(nean knaheim),
- As we manufacture locally, full step by step manufLcturing
inspection is possible by the Fire Department.
- We stock a full line of parts with ..,.1 S,. pick iq) each
week day.
- W- 7vinzain full time personnel for aftersales ser�ice on
Vanicies.
P.O. BOX 3503,14700 SO. SPRING AVENPE, SANTA FE SPRINGS, CALIFORNIA 90670 (213) 921Z778
City o f Santa 1 -i on J-- ca
Pa.-e 'l,7jlTo
Reference Bid
We invite -h- -'fis�eccio-ri of Du,ii' fau�!`Y.
-P-Le-�se find emc-iose-' a -p--c-'al I-J'St, 3f-
customers I?=
"T ',jTll- -,�
L! E DEPARTI EP, U IJI'E-
— ..r- - - --E-1 ��
7 on, Beach FIre D-.-jal-t-i-.ent
C i of Los Fiza Tle-�,ary
-Ligeles �-eint
Culve--r C -, ty -_fie
Hawtho-�--n.e Fi--r-e D--i�artme,.it
7r,g--�swooj. Fi--e 3ej�a-rtm,.-nt
3-urbam- F±--a
Redcndc, Bea.-n Pire Del)a-1,tmqr-
"la--rihattan -F-J.,e
Hermosa Beacn. F" -re
,anza L�rre
Al cadia Fire
Beacl- De p a ll� -
Fiuitiln t.n Eea --
Tlewport each Flze Departll-e--I-. C
Fo-mn � ai-n! V �-ll e F'l-I a De �D ar tme-in t
2.
ila Hab-l-a
Pasadena Fi---,., DeDartme-- T
-o- �- .4 -r-, L
o s t e --- a F e ED n ip
2
3neria Pa-f_� t71're
1'7" n�
V
ta
'a
o c, b -u-� a - �-� a
v
u -
mb ud a n, c e
7
City of Santa Monica
Page Three
Reference Bid #1546 Ambulances
We welcome you to check with any or all of the above for
reference.
As we distribute all over the ;iestern states, we have additional
references in varing terrains, other portions of California
and in other states.
All certification of federal testings were included with
;,id.
Respsctffull;ys
STOEEER 41TrtiL ", C`E MANUFACTURING CO �
,/,GCR.-
Paul Hubbard
Sales i,?anager
H /r_h
Our prime concern at Stoner Ambulance Manufacturing Company is three -fold.
EVALUATE THE INDUSTRY NEEDS. UTILIZE THE LATEST TECHNOLOGICAL
ADVANCES. ENGINEER, DESIGN AND CONSTRUCT AN EMERGENCY VEHI-
CLE TO PERFORM LIFE - SAVING DUTIES WITH EFFICIENCY AND ECONOMY.
The new Stoner Supervan has an aerodynamic look of the 1980's ... contributing to
fuel efficiency. Emphasis is placed on built -in time - saving safety features at the
scene of an emergency. From the vehicle -wide custom heavy -duty rear step -
bumper, through the spacious interior built for PROTECTION, to the walk- through
sliding /locking door to the driver's area, vital equipment is positioned for easy
access. Thus, precious time is saved for immediate attention to your patients.
With lights aglow, Stoner Supervan
projects image for the 80's. Cots,
medical equipment are seen in foreground.
We are dedicated at STONER to continuing research
and progress in emergency medical transport. Ex-
pert, experienced craftsmanship, built -in safeguards
and continued quality checks at each step in the
fabrication process result in an ambulance with
emergency utility, high quality and complete
re liability.
Our goal is to provide you and your communities with
an ambulance which will render immediate service
again and again and again, that you must have and
that you can depend upon. At STONER, it is our
contention that extraordinary performance is the only
thing that makes our ambulance worth the money.
fma,k
STONER
Emergency controls housed within molded
"brain box. "System offers exclusive audiolvisual
design with two -year Warranty coverage.
IN THE LONG RUN STONER COSTS LESS
In photo, oxygen is next to front Cab.
Custom designing can move oxygen elsewhere
allowing more space for Paramedic Cabinetry.
Note fine details: grab rail is quilt - padded;
Vinyl head liner with access zippers;
overhead hardware; folding W holders.
An option of the "design yourself Stoner" is
outside tire cubicle. Add ten cubic feet
storage space below spare tire area is optional.
Flame - retardant H.D. Vinyl cot and seat
coverings add up to more safety features in
roomy interior. Lockable walk -thru door is shown.
DON'T ACCEPT THE BOTTOM LINE WITHOUT COMPARING ... STONER
MANUFACTURING COMPANY, AN INDUSTRY PIONEER DEDICATED TO
CONTINUING RESEARCH AND ADVANCEMENT IN EMERGENCY MEDICAL
TRANSPORT, CONVALESCENT COMMUTERS AND RELATED MEDICAL
EQUIPMENT FOR TODAY'S NEEDS AND TOMORROW'S DISASTERS.
STONER WILL BE THERE!
Stoner ambulances are rugged ... Built to go where the going is rough ... Built to
complete each call ... BUILT TO SAVE LIVES. Stoner vehicles are equipped with
optional four -wheel drive, gaining only 3" to 5" additional maximum ride height with
manufacturer's 12/12 warranty.
Stoner's Supervan for the Eighties offer these advanced features:
Option of 460 and 400 CID engines at 9000 GV W R with dual fuel tanks
® Aerodynamic designs that contribute to fuel efficiency
® Optional curbside paramedical cabinetry, designed by and for you
® Heavy -duty fiberglass top meets and exceeds federal specifications 64 "HR
® Optional Keystone Turbine Wheels
• Extra wheel and tire available in optional outside /inside exterior compartment
® Flooring is heavy -duty Armstrong non -wax, flame retardant vinyl
® Interior cabinetry is of 3 /d' Marine Birch framed in rich heavy -duty wood grained
Formica and phenolics
® The four - patient interior equipped with a modern multi - control center
• Handmade comforting heavy -duty flame retardant vinyl upholstery in patient's
compartment, color -keyed for restful harmony
® Flame retardant soft vinyl headlinings with EZ access zippers and padded grab rail,
designed to avoid "hard head knockers"
:i
Stoners' Supervan comes equipped with the Unitrol Brain Box —a sophis-
ticated highly - reliable AUDIO /VISUAL control system. Stoner is the first in
the industry to equip its ambulances with this advanced unit.
The Brain Box is the distribution center for all light, power and technical
functions built into the ambulance for patient care, comfort and safety. It
provides communications between the driver's compartment and patient
area.
The brain box is housed in a black epoxy enamel case. The dimensions:
31/8" x 12" x 231/2". Special features include: microphone rejects background
noises ... siren output cut 75% if necessary ® automatic operation of
flashing hi -beams during emergency runs ® battery drain of total system
with ignition on or off is zero M side door switches turn on floodlights on
right side or rear. These and many more are packed within the Brain Box
system. The system conforms to KKK -A -1822 specifications and is cov-
ered by 2 -year warranty.
STONER
AMBULANCE MANUFACTURING CO.
14700 So. Spring Ave., Santa Fe Springs, Ca. 90670 (213) 921 -6778
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