SR-07-22-1980-6VSanta Monica, California July 10, 1980
JUL 2 2, 1986
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to award bid for Printing Bus Time Schedules
BID NO. 1536
Introduction
This report concerns award of bid in the approximate amount of $5,000.00 including
tax, for bus time schedules, This purchase will be charged to account number 35-
600- 654 - 000 -426, Transporation Department.
Background
These time schedules are for public information regarding bus lines of the City of
Santa Monica. In response to published Notice Inviting Bids to furnish and deliver
time schedules per specifications, bids were received and publicly opened and read
June 19, 1980. Proposals were mailed to thirty -five (35) printers and notices were
published in accordance with City Charter and Municipal Code provisions. Five (5)
bids were received as listed on the attached Summary of Bids. Although Copy Kat
Printers is low bid on item #3, Transportation has indicated they will be ordering
only 10,000 schedules this fiscal year. It is therefore recommended that the entire
bid be awarded to Vaughn Printing since the difference is $32.00 when the discount
is added and the administrative cost to the City of splitting the bid will exceed
this amount. Subsequent follow -up with low bidder's indicated each bid was on an
"all or none" basis.
Recommendation
It is therefore recommended the award be made to Vaughn Printing as the best bidder,
in the approximate amount of $5,000.00 including applicable tax.
Prepared By: R. N. Aronoff
Purchasing Agent
Y j
�AUL ?' 2 1'98(➢
SUVMN y 0£ BIDS - BLD N0. 1536
ITEM NO. 1 Vauqhn Printing Qwick Print
(Lines 1,2,3,5,7, & 8)
8 -1/2" X 13- 5/16"
Pour folds to 3 -1/2
Per individual schedule
5,000 Schedules -
50#
Stk
18.00*
24.00
38.00
10,000 Schedules -
50#
Stk
17.00*
23.50
38.50
15,000 Schedules -
50#
Stk
16.00*
37.50
20,000 Schedules -
50#
Stk
15.50*
37.50
Add For 60# Stock
2.50
7.50
ITEM NO. 2
(Lines 9,10,12,13, &14)
8 -1 /2 "X 10" TWo folds
to
3 1/2" Per Individual
Schedule:
5,000 Schedules -
50#
Stk
17.00*
32.50
10,000 Schedules -
50#
Stk
16.00*
32.50
15,000 Schedules -
50#
Stk
15.50*
31.50
20,000 Schedules -
50#
Stk
15.25*
30.50
Add For 60# Stock
1.50
6.50
ITEM NO. 3
(Line 11) 8 1/2" X
6 5/8
One fold Per Individual
schedule:
5,000 Schedules -
56#
Stk
17.00*
32.50
10,000 Schedules -
50#
Stk
16.00*
32.50
15,000 Schedules -
50#
Stk
15.50*
31.50
20,000 Schedules -
50#
Stk
15.25*
30.50
Add for 604 Stock
1.50
6.50
Stead Printing Copy Kat New Waive
31.60
25.00
33.50
27.00
24.00
27.25
25.60
23.75
25.25
24.40
23.50
23.80
1.50
1.50
1.50
28.00
24.00
27.75
23.70
23.00
23.25
22.33 °
22.75
22.25
21.50
22.50
21'.25
1.50
1.20
1.50
18.80
13.00
27.75
16.00
12.00
25.75
15.00
11.75
19.75
14.75
11.50
18.75
1.50
.75
1-00
ITEM NO. 4
Consolidated Press Run
Discount:
When total sub -order
is 50,000- 74,999
Pieces, Deduct
When total Sub -Order is
75,000- 99,999 pieces,
deduct
When total sub -order is
100,000- 124,999 pieces
deduct
When total Sub -order is
125,000- 149,999 pieces
deduct
When total sub -order is
150,000 or more pieces,
deduct
ITEM NO. 5
Copy Revision: One-
TimeCharge to Revise
Copy Per Schedule if
Required
Negative Charge
Copy Change
Based upon a minimum
charge of
Vaughn Printing Qwick Print Stead Print_ Copy Rat New Waive
0 3
none
0
0
0 4
none
0
1/2
0 8
none
0
1
0 8
none
0
1
0 10.
none
0
2
8.00 7.On none 12.00 no Chan -4c
25.00 8.00 none 15.00 no change
Charge for art work,
if required, to be
established by mutual
agreement prior to
commencing work.
Cash discount offered
for prompt payment
Delivery will be made
within days
after receipt of
telephone or written
order.
Renewal options
One year
Two year
Vaughn Printing Qwick Print Stead Print Copy Kat New Waive
2% 15
1% 10
2% 10
0
2% 10
15
15
15
14
14
no
no
no
no
noo
no
yes*
no
yes*
Reference:
Contract No. 3535
(CCS)