SR-08-12-1980-6NSanta Monica, California August 7,
To: Mayor and City Council
From: City Staff
Subject: Request to Change Purchase Order No. 45256 Issued to
Nixon -Egli Equipment Co. from a Utility Grader to a
Street Sweeper with an Additional Appropriation not
to Exceed $34,956.68 (Sales Tax Included)
AUG 1 2 1980,
1980
Background
In May, 1979, the staff requested in the budget and on June 24, 1980, the
City Council approved the purchase of a "Power Blade" utility grader (picture
attached) as requested by the Street Maintenance Division of the General
Services Department. It has become apparent to staff that funds appropriated
for this purchase ($22,150.82) would be more beneficial to the maintenance of City
streets if applied to the purchase of a new street sweeper.
Analysis
The utility grader is not the most appropriate use of these funds for the
following reasons:
1. Priorities of work have changed in the 14 -month period since this equipment
was requested.
2. The grader /loader is too small to handle anything but very light work.
3. The grader /loader is very slow on the road (7 m.p.h. top speed) requiring
much time to go from one job to another.
Recent analysis of Street Department equipment needs indicates that first
priority is for a street sweeper to replace one of the very old sweepers of the
fleet. The staff believes that it was a mistake to have recommended purchase
AUG
J 1 2 198(
To: Mayor and City Council -2- August 7, 1980
of the grader and that it would compound this mistake to take delivery of this
piece of equipment.
The attached report from the Mechanical Maintenance Superintendent clearly
shows the age of the fleet, the labor hours required to repair the sweepers
in each of the last six months, and the cost of replacement parts required.
Due to the age of the sweeper fleet plus the difficulty in finding repair
parts for our older machines, down time for our sweepers is nearly 50 percent of
the available usage hours. There have been several times during the last few
months when all of the sweepers were in the shop for repair at the same time.
The low bidder, Nixon -Egli Co., has agreed to furnish a street sweeper in place
of the utility grader. It should be noted that Nixon -Egli has incurred certain
costs to this point in acquiring the utility grader. These costs (approximately
$2,500) will be added to the purchase price of the Mobil Sweeper.
Nixon -Egli has indicated that the Mobil Sweeper will be delivered within ninety
days as they had previously ordered three sweepers in anticipation of demand.
Normal delivery at this time from other dealers is six months based on our
inquiries.
Recommendation
For the reasons stated above, it is recommended that the City not take delivery
of the grader /loader described on P.O. No. 45256. It is further recommended
that the $22,150.80 be applied to the purchase price of a new Mobil Sweeper and
an additional $34,956.68 be appropriated from the Capital Improvement Fund
to complete the purchase of the street sweeper.
Prepared by: Stan Scholl Attachments: Picture of Grader
Neil Miller Mechanical Maintenance Report
Picture of Sweeper
CITY OF SANTA MONICA
I" 91-Hatigm- MIAMI
DATE: 7/23/80
TO: N. Miller - Maintenance Manager
FROM: R. L. Miller - Supt., Mech. Maintenance
SUBJECT: SWEEPERS
The attached figures show excessive labor time required to keep these old,
deteriorated units on the road. Unfortunately it does not reflect the
"down- time" of the units.
It has been my observation, since January of this year, that it is a rare
day that we have less than one unit out of service. I attribute this
"down- time" to the excessive age and deterioration of this equipment plus
the difficulty of locating repair materials which are considered, in many
cases, as being obsolete.
I strongly recommend that we consider an additional sweeper for the city
and, also, review any policy we may have regarding time life of this type
of equipment.
Supt., Mech.
Maint.
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Designed and engineered by a grading contractor for grading contractors, the Power Blade
510 is the most versatile work horse on the market today. No longer will you have to haul
several machines to a job site when you own a Power Blade.
PUCKETT BROS. MFG. CO., INC.
Fit. 1, Hwy. 124, Lithonia, Ga. 30058, USA
404/469 -0651
Reference:
Contract No. 3512
(CCS)