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SR-09-09-1980-6MSanta Monica, California To: Mayor and City Council From: City Staff M 5k M r. August 20, 1980 Subject: Authorization to Engage Architect for Exit from Basement of City Hall Introduction This report recommends that the City engage an architect to design a new second exit from the basement of the City Hall. Background When the City Hall was built in 1940, only one exit was constructed from the basement and the basement was used primarily for storage. In 1979 the City Council approved a Records Management Program for the City Clerk's office. The work of the Records Management Program is planned to be done in the basement and it is necessary because of current state and federal safety requirements to construct a second exit from the basement. This design work can be done by either the engineering staff or by a private architect. Because of the large number of engineering projects underway by the engineering staff, it is recommended that a private architect be engaged. The project is budgeted in Account No. 46- 100 - 243 - 000 -920. Recommendation Staff recommends that Stephen R. Frew, Architect, be engaged to do this prior design work at a fee of $2,500. Prepared by: Stan Scholl Attachment: Letter of Proposal Stephen R. Frew, Architect, AIA August 14, 1980 Mr. STanley Scholl City of Santa Monica 1685 Main Street Santa Monica, California 90401 Subject: New.Exit - City Hall Basement Dear Mr. Scholl: I am pleased to submit my proposal for Architectural and Structural Engineering Services for the subject project. The work will be in accordance with the scheme developed by Mr. Willia Rome of the Santa Monica Building Department. Included will be all drawings necessary for the description of the work. Specifications as required will be incorporated on the drawings. The drawings will indicate new lighting as required and relocation of electrical and mechanical equip- ment, however no electrical or mechanical engineering services are included. Also not included are reproduction costs and other normal out -of- pocket expenses. The fee for the above work will be two thousand five hundred dollars ($2500.00). It is expected that the work will be completed within 45 days after acceptance of this proposal providing unusual or unexpected existing conditions are not encounted in the area of the work. Should this proposal meet with your approval, please sign and return one copy. Very ,t my your , 5'tephen R. Frew AIA /sn ACCEPTED: By Date 516 San Vicente Boulevard . Santa Monica, California 90402 . Telephone 213/394-0089 Santa Monica, California August 20, 1980 To: Mayor and City Council From: City Staff Subject: Authorization to Engage Architect for Exit from Basement of City Hall Introduction This report recommends that the City engage an architect to design a new second exit from the basement of the City Hall. Background When the City Hall was built 'n 1940, my one exit was constructed from the basement and the basement was used primarily for storage. In 1979 the City Council approved a Records Management Program for the City Clerk's office. The work of the Records Management Program is planned to be done in the basement and it is necessary because of current state and federal safety requirements to construct a second exit from the basement. This design work can be done by either the engineering staff or by a private architect. Because of the large number of engineering projects underway by the engineering staff, it is recommended that a private architect be engaged. The project is budgeted in Account No. 46- 100 - 243 - 000 -920. Recommendation Staff recommends that Stephen R. Frew, Architect, be engaged to do this prior design work at a fee of $2,500. Prepared by: Stan Scholl Attachment: Letter of Proposal t' Stephen R. Frew, Architect, AIA August 14, 1980 Mr. STanley Scholl City of Santa Monica 1685 Main Street Santa Monica, California 90401 Subject: New Exit - City Ralf Basement Dear Mr. Scholl: I am pleased to submit my proposal for Architectural and Structural Engineering Services for the subject project. The work will be in accordance with the scheme developed by Mr. Willia Rome of the Santa Monica Building Department. Included will be all drawings necessary for the description of the work. Specifications as required will be incorporated on the drawings. The drawings will indicate new lighting as required and relocation of electrical and mechanical equip- ment, however no electrical or mechanical engineering services are included. Also not included are reproduction costs and other normal out -of- pocket expenses. The fee for the above work will be two thousand five hundred dollars ($2500.00). It is expected that the work will be completed within 45 days after acceptance of this proposal providing unusual or unexpected existing conditions are not encounted in the area of the work. Should this proposal meet with your approval, please sign and return one copy. Very ; tuly yoR_&J /teph,n R. rew AIA /sn ACCEPTED: By Date 516 San Vicente Boulevard . Santa Monica, California 90402 . Telephone 213/394-0089 Reference: Contract No. 3552 (CCS)