SR-10-14-1980-6F4Santa Monica, California September 24, 1980
TO:
Mayor
and City Council
OCT 1
4 9980
FROM:
City
Staff
SUBJECT: Recommendation to award bid for Soil Shredder, Royer
Model 36
Intorduction
This report concerns award of bid for a Soil Shredder in the
total amount of $11,091.00 including applicable sales tax.
Funds for this purchase have been budgeted in account number
46- 400 -511- 000 -950.
Background
Recreation and Parks has been authorized, in the 1980 -81
budget, to replace the Soil Shredder they have been using.
The Shredder being replaced is a Royer model 25, is very
specialized equipment and has provided the City good service
for the last twenty -one years. Also the only distributor
of Royer Equipment in California, Goodwin Equipment Service,
has offered a $2000.00 trade -in allowance toward the purchase
of a new Royer model 36 and has agreed to forego a 5% price
increase which was to be effective in June. Attached is a
memo from Recreation and Parks regarding this subject.
Recommendation
It is recommended that approval
and an award be made to Goodwin
amount of $11,091.00, including
is felt this action would be in
City in acquiring a quality mac
expense and delay.
Prepared By: R. N.
Purcha
be given to waive formal bidding
Equipment Service in the total
tax, as the best bidder. It
the best interest of the
iine without unnecessary
6-
OCT 1 4 1980
p, yTY40KSANTA MONICA
DATE: September 5, 1980
TO: Dick Aronoff, Administrative Services Director
FROM: Doug Stafford, Park Superintendent P
VIA: Donald T. Arnett, Director, Recreation arks
SUBJECT: Purchase of Royer Soil Shredder
In the 1980 -1981 budget, Park Division is authorized to
purchase a soil shredder in the amount of $14,000, In late
May, 1980, I contacted the Royer Company to get a brochure
of their equipment, At that time I was told-the price would
go up 5% in early June. I contacted Rick Higgins to see if
we could speed up the purchasing process and take advantage
of the lower price. He said he would talk to you. Later,
Rick said he had given Royer a tentative Intent To Purchase,
pending final approval of the budget.
I didn't think too much about it after that, although
I really thought it was on one of the Council Agendas to
waive bidding:
The soil shredder being replaced is a Royer that has
given good service for 21 years. Based on that kind of per
formance, plus the fact that this is very specialized equipment,
I think we are safe to consider it a sole source item
DS:vhd
RESOLUTION NO. 6092 (CCS)
CITY COUNCIL SERIES
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA I-TONICA WAIVING FURTHER FORMAL BID
PROCEDURE AND AUTHORIZING DIRECT NEGOTIATION
FOR PURCHASE OF SOIL SHREDDER
WHEREAS, the city of Santa Monica Parks Division has a
requirement for a Soil Shredder; and
WHEREAS, the Royer #25 Soil Shredder being replaced has given
very good service; and
WHEREAS, the Goodwin Equipment Service Company is the ex-
elusive distributor - dealer in the State of California for Royer Pro-
ducts;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Council finds that the requirement
exists to purchase the Soil Shredder.
SECTION 2. That formal bid solicitation would cause unnecessary
expense and delay.
SECTION 3. That the City Manager is hereby authorized to ex-
cute a purchase agreement for the eqipment.
1
SECTION 4. The City Clerk shall certify to the adoption of
this resolution, and thenceforth and thereafter the same shall be in
full force and effect.
APPROVED AS TO FORM:
. 6, a I -
ADOPTED AND APPROVED THIS
OF October , 1950,
14th
Z,
/ MAYOR
m,.
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
PIO, 6092 WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AT A REGULAR MEETING THEREOF HELD ON
October 14 , 1950 BY THE FOLLOWING COUNCIL VOTE;
AYES; COUNCILMEMBERS; Yannatta Goldway, Jennings, Reed, Scott,
Bambrick,
NOES: COUNCILMEMBERS; None
ABSENT: COUNCILMEMBERS; van den Steenhoven
ABSTAIN: COUNCILMEMBERS; Rhoden
ATTEST;
CITY CLERK
Reference:
Contract No. 3569
(CCS)