SR-11-25-2014-3NCity of ' Council Report
Santa Monica
City Council Meeting: November 25, 2014
Agenda Item: S _ N
To: Mayor and City Council
From: Scott Ferguson, Fire Chief
Subject: Second Amendment to the 2011 Urban Area Security Initiative (UASI) Grant
First Amendment to the 2012 Urban Area Security Initiative (UASI) Grant
Recommended Action
Staff recommends that the City Council:
1) Authorize the City Manager to negotiate and execute a second amendment to
the 2011 UASI grant for a total amount of $292,620;
2) Authorize the City Manager to negotiate and execute a first amendment to the
2012 UASI grant in the amount of $247,482 for a total amount of $669,768;
3) Authorize the budget changes as outlined in the Financial Impacts and Budget
Actions section of this report..
Executive Summary
On August 14 2012, the City Council accepted a grant award in the amount of
$515,546 from the 2011 Urban Area Security Initiative to purchase equipment and
training that supports regional homeland security goals.
On March .13, 2013, the 2011 UASI grant was modified in the amount of $22,600; this
modification did not require a formal amendment to the contract between Santa Monica
and the City of Los Angeles. A formal amendment is required when a modification
exceeds twenty -five percent of the total grant award. The City received an additional
$22,600 for the purchase of additional equipment and training activities. Because these
additional funds did not increase the total grant by twenty -five percent or more, a formal
amendment to the contract was not completed at that time.
Due to delays in the timing of the delivery of a tanker training prop, funding of $238,784
was reallocated from the 2011 UASI grant to the 2012 UASI grant. In addition to the
reallocation, $6,742 in expenses were disallowed; therefore the City had a total of
$245,526 in unspent 2011 grant funds. Due to the amount of the savings, a second
amendment to the 2011 sub - recipient agreement is required. The amended total
amount for the UASI 2011 contract is $292,620.
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Related to the second amendment to the 2011 UASI grant award is an increase to the
UASI 2012 grant, which also requires an amendment to the 2012 sub - recipient
agreement. On August 13 2013, the City Council accepted a grant award in the
amount of $422,286 from the 2012 Urban Area Security Initiative to purchase
equipment and training that supports regional homeland security goals. In May 2014,
the Governor's Office of Emergency Services (CaIOES) approved the reallocation of
2011 UASI funds in the amount of $238,784 for the purchase of the tanker training prop
and an additional $9,664 for other equipment purchases; these changes increased the
agreement to a new total of $670,734. After all the projects were complete, the City had
an unexpended grant amount of $966 resulting in a final amended 2012 sub - recipient
agreement in the amount of $669,768.
Background
The UASI program focuses on enhancing regional preparedness in major metropolitan
areas. The UASI program directly supports the national priority of expanding regional
collaboration within the national preparedness guidelines and is intended to assist
participating jurisdictions in developing integrated regional systems for prevention,
protection, response, and recovery from natural or man -made disasters.
The UASI grant program was created to support large, "core" cities and those other
cities with contiguous borders to the core city. The UASI grant program is 100%
federally funded from the Department of Homeland Security to the State of California.
The City of Los Angeles acts as the core city for the UASI grant and allots funds to the
City of Santa Monica. These funds have purchased necessary equipment, supplies,
and training in direct support of overall regional goals to promote effective information
gathering, sharing, and response to threats and /or acts of terrorism.
Discussion
Under the 2011 UASI Grant, $515,546 was awarded from the City of Los Angeles to the
City of Santa Monica Fire and Police Departments as a part of the U.S. Department of
Homeland Security, Federal Emergency Management Agency's UASI grant. The
original Police and Fire grants were accepted on August 14, 2012. Under the 2012
UASI Grant, $422,286 was awarded from the City of Los Angeles to the City of Santa
Monica Fire and Police Departments. The original Police and Fire grants were accepted
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on August 13, 2013. Funds were requested to purchase equipment and training that
supports regional homeland security goals, specifically additional automated license
plate reading system for the Police Department, hazardous material (HazMat) training
and equipment, urban search and rescue (USAR) training and equipment and a tanker
training prop for the Fire Department.
On March 13, 2013, the 2011 UASI grant was modified by $22,600 for additional
equipment and training activities. The modification did not require a formal amendment
because it was below the State's threshold for formal approval of the agreement's
modification; a formal amendment is required when a change is in excess of twenty -five
percent of the total grant. Due to delays in the timing of the delivery of the tanker
training prop, funding for the prop was reallocated from 2011 UASI to the 2012 UASI
grant. In addition to the reallocation, $6,742 in expenses were disallowed, which
resulted in a total of $245,526 in unspent grant funds. The amended total amount for the
UASI 2011 contract is $292,620.
In May 2014, CalOES approved the reallocation of $238,784 for the purchase of the
tanker training prop and an additional $9,664 for other equipment purchases; these
changes increased the 2012 UASI grant to a new total of $670,734. After all the
projects were complete the City had unexpended grant funds in the amount of $966
resulting in a final amended 2012 sub - recipient agreement in the amount of $669,768,
an increase of $247,482.
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Financial Impacts & Budget Actions
Acceptance of the additional $247,482 award from the 2012 Urban Area Security
Initiative grant program requires the following FY 2014 -15 budget changes:
1) Increase revenue budget at account number 20312.406798 in the amount of
$247,482.
2) Appropriate the following operating expenditures in the amount of $247,482 at
account number 20312.555398 to reflect receipt of the grant.
Prepared by: Terese Toomey, Principal Administrative Analyst
Approved:
Sco Ferguson
Fire Chief
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Forwarded to Council:
Rod Gould
City Manager