SR-10-28-2014-3HCity Council Meeting: October 28, 2014
Agenda Item: 3- H
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Amend Purchase Order for One Additional Ford Transit Connect Vehicle
for the Animal Control Unit
Recommended Action
Staff recommends that the City Council approve a change order to Purchase Order
383429 -OP in the amount of $65,665 with South Bay Ford Lincoln, a California -based
company, for the purchase and delivery of one additional Ford Transit Connect vehicle
for the Santa Monica Police Department Animal Control Unit. This would result in an
amended purchase order with a new total amount not to exceed $262,658.
Executive Summary
On June 24 2014 the City awarded Bid #4130 to South Bay Ford Lincoln for the
purchase and delivery of four Ford Transit Connect vehicles for the Santa Monica Police
Department Animal Control Unit in the amount of $196,993. At the time of awarding the
purchase order, staff discovered it made an error and that the cost for the fourth vehicle
was not included in the amount approved by Council. Staff recommends a change
order to Purchase Order 383429 -OP in the amount $65,665 for the cost of the fourth
Ford Transit Connect vehicle, resulting in an amended purchase order amount not to
exceed $262,660.
Discussion
The City replaces vehicles that have reached the end of their useful life through the
vehicle replacement program. On June 24 2014 the City awarded Bid #4130 for the
purchase and delivery of four Ford Transit Connect vehicles for the Santa Monica Police
Department Animal Control Unit in the amount of $196,993. At the time of awarding the
purchase order, staff discovered it made an error and that the amount approved by
Council was only for three vehicles, not four.
Purchase order 383429 -OP has been issued for the first three vehicles and delivery is
anticipated in May 2015. Staff recommends a change order in the amount of $65,665
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for the purchase and delivery of one additional Ford Transit Connect vehicle for the
Santa Monica Police Department Animal Control Unit.
Financial Impacts & Budget Actions
The change order to be awarded to South Bay Ford Lincoln is $65,665, for an amended
purchase order total not to exceed $262,658. Funds are available in the FY 2014 -15
Capital Improvement Program budget in account 0540167.589200.
Prepared by: Heidi Said, Administrative Analyst
roved:
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Martin Pastucha
Director of Public Works
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Forwarded to Council:
Rod Gould
City Manager