SR-10-14-2014-3BCity Council Meeting: October 14, 2014
Agenda Item: �
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Operations, Maintenance, and Management Services (OMMS) for the
Charnock Well Field
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contractual services agreement with Evoqua Water Technologies, LLC, a
Georgia -based company, in the amount of $278,024 (includes a 15% contingency) to
provide operations, maintenance, and management services (OMMS) for the Charnock
Well Field for one year, with two additional one -year renewal options for $278,024 per
year (15% contingency included) for a total amount not to exceed $834,072 over a
three -year period, with funding contingent upon Council budget approval.
Executive Summary
The Charnock Well Field was contaminated by methyl tertiary -butyl ether (MTBE) in
1996. A new treatment facility was completed and commissioned on December 4,
2010. In July 2014, the City solicited proposals for OMMS for the Charnock Well Field.
After reviewing the three proposals received, staff recommends Evoqua Water
Technologies (formerly Siemens Water Technologies Corporation) to provide OMMS for
the Charnock Well Field at a cost of $278,024 for one year.
Background
In June 1996, the City's drinking water wells at the Charnock Well Field were shut down
due to the detection of gasoline additive MTBE from the leaking underground gasoline
storage tanks and pipelines in the vicinity owned by various oil companies. Staff
determined the best approach would be to treat the contaminated water at the Charnock
Well Field and pump it to the Arcadia Water Treatment Plant for final treatment and
distribution.
Prior to the construction of the treatment plant, the Charnock Well Field consisted only
of a pumping station that pumped ground water from its wells to the Arcadia treatment
facility. The new treatment plant addition consisted of green sand filters, granulated
1
carbon activated (GAC) filters, and a need to add and remove chemicals to treat the
contaminated water before pumping it to the Arcadia treatment facility. This additional
set of operations created a need for personnel to operate and monitor the operations at
the facility till the groundwater was remediated, estimated to be at the end of 2020.
On July 13 2010, Council approved Siemens Water Technologies Corporation to
provide contract operations at the Charnock treatment facility. On January 16, 2014,
Evoqua Water Technologies LLC acquired Siemens Water Technologies. The contract
is due to expire on November 22, 2014.
Discussion
Treatment for MTBE removal of the plume contaminating the Charnock Well Field is
estimated to be completed in 2020. Until such time, both an operator and engineering
support services is required to operate the Charnock treatment facility. Contracting for
OMMS, rather than hiring additional permanent staff to provide the services in- house, is
prudent given that the services are for a limited term. In addition, the contract services
include around the clock emergency response duties not currently performed by
permanent City staff due to the remote location of the Charnock facilities. The services
would be contracted for one year in the initial term, with options for two additional one -
year renewals. The City would have the option of terminating the agreement within 10
days' written notice to the contractor. Staff would evaluate the need for continued
contracted services at the conclusion of the OMMS contract. The contaminant is
expected to be removed by 2020, after which OMMS at Charnock Well Field may no
longer be necessary.
Contractor Selection
On July 31, 2014, the City published a Request for Proposals (RFP) to provide OMMS
for the Charnock Well Field including engineering support services. The RFP was
posted on the City's online bidding website and published in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions. A total of 28
firms obtained the RFP package. Proposals were received from Evoqua Water
2
Technologies (formerly Siemens Water Technologies Corporation), Groundwater &
Environmental Services, Inc., and Water Quality Specialists.
Proposals were evaluated on the following criteria: Technical Competence /Performance
Record /Financial Stability /Quality Level (45 %), Staffing Capability (20 %), Quality
Control (10 %), and Cost (25 %). Groundwater & Environmental Services, Inc. was the
lowest bidder, but received lower scores on Technical Competence and Staffing
Capability.
Evoqua Water Technologies, the second lowest bidder in cost, provided more relevant
technical competence having greater experience with public water systems and public
water regulatory compliance. Along with a larger breath of experience, Evoqua Water
Technologies would provide an operator with higher qualifications and certifications than
Groundwater & Environmental Services, Inc. and Water Quality Specialists. Based on
these criteria and in accordance with SMMC 2.24.072, staff recommends Evoqua Water
Technologies as the best bidder to provide OMMS for the Charnock Well Field in the
amount of $278,024 for one year.
3
Financial Impacts & Budget Actions
The contractual services agreement to be awarded to Evoqua Water Technologies is for
an amount not to exceed $278,024 for one year with two additional one -year renewal
options for $278,024 per year, for a total amount not to exceed $834,072 over a three -
year period. Funds in the amount of $278,024 for the first year are available in the FY
2014 -15 budget in division 25672. The contract will be charged to account number
25672.555060. Budget authority for subsequent years will be requested in each budget
cycle for Council approval. Future funding is contingent upon Council approval and
budget adoption.
Prepared by: Gil Borboa, Jr., P.E., Water Resources Manager
Approved:
Martin Pastucha
Director of Public Works
M
Forwarded to Council:
Rod Gould
City Manager
Reference:
Agreement No. 9973
(CCS)