SR-10-24-1978-6E - 414-001 / 410-0016l
OCT 2 4 1978
Santa Monica, California October 10, 1978
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Grading for the Downtown Shopping Center
Introduction
This report recommends that the City Council authorize a Change Order
to existing Contract No. 3067 (C.C.S.) for the grading and related work
for the Downtown Shopping Center in the amount of $106,000.
Background
In accordance with the Disposition and Development Agreement entered into
on September 10, 1975, it is the responsibility of the Santa Monica
Redevelopment Agency to convey to the Developer parcels that are clear
of all obstructions and ready for construction.
Bids for the demolition and some grading work were opened in the City
Council Chambers on June 15, 1978.
Plans and specifications were issued to over 100 demolition and grading
contractors. The Developer prepared the grading plans. The City Staff
prepared the demolition plans and the specifications for both phases.
M
OCT 2 4 1978
To: Mayor and City Council -2- Oct. 10, 1978
As previously reported prior to award of the demolition portion of the
work, bids were received as follows:
no i i +inn
A -1 Lin -Ty Demolition Co. .......... $124,999.00
Maness Excavating & Grading, Inc. .. $164,800.00
Gangi Bilt Homes ................... $175,750.00
Grading Total
$46,666.00 $171.665.00
$85,000.00 $249,800.00
$86,750.00 $262,500.00
Harold Morris /J.C. Huggins ......... $155,512.50 $115,392.76 $270,905.26
Cleveland Wrecking Co . ............. $219,845.00 $134,640.00 $354,485.00
City Engineer's Estimate ...........
$400,000.00
On July 13, 1978, the City Council authorized a total expenditure of
$200,000 and authorized awarding a contract to A -1 Lin -Ty Demolition Co.
for the demolition only, for their low bid of $124,999. At that time, the
staff recommended that the grading portion of the work in the amount of
$46,666 not be awarded because of delays in vacating several of the buildings
on the site and unresolved questions relating to details of the grading
work and responsibility for certain portions of the cost of the work.
Since the award of the contract for the demolition, there have been a
number of changes in the grading plans as prepared by the developer and
there has been substantial progress in vacating and demolishing the buildings
on the site. The contractor, A -1 Lin -Ty Demolition Co. has submitted a
revised proposal for the revised work as follows:
To: Mayor and City Council -3- Oct. 10, 1978
Original base bid ............................... $ 46,666.00
Differences because of new plan and
increases in labor and equipment rates ............. $ 9,333.20
Removal of 15,000 cubic yards of surplus dirt ...... $ 50,000.00
Total $105,999.20 ($106,000)
To accomplish this work it will be necessary to approve funds as follows:
Grading and Related Work
Contract Change -- A -1 Lin -Ty ...................... $106,000.00
Soils Engineering
Contract with LeRoy Crandall & Associates .......... $ 20,000.00
Contingencies ....... ............................... $ 25,000.00
Total $151,000.00
Funds have been budgeted in Account No. 01- 200 - 263- 000 -246 (Site Improvements).
In addition to the above items of work, there are the substantial amounts of
other work which will be performed by City's contractor only upon reimbursement
by the developers and /or others. Included in this additional work is the
haul -away of approximately 15,000 cubic yards of surplus dirt, and special
soils work which may be required on the site of the Broadway Store. These
items may total as much as $250,000.
It should be noted that staff is planning to use suitable soil on the site
to perform all of the required grading. If, during the grading work imported
soil is required, additional funding will be requested.
Recommendation
It is recommended that the Council authorize a Change Order to existing
Contract No. 3067 (C.C.S.) be issued for grading and related work to A -1 Lin -Ty
Demolition Co. in the amount of $106,000.00 and authorize a total expenditure
not to exceed $151,000 for this work, as outlined above.
Prepared by: S. Scholl
E. D. McAteer
J. Jalili
J. Hemer
Agend' .Item 6 -E: Presented at this time was a recommendation or
d
app=al of a Change Order in the amount of $106,000.00 and additional
-own funding for a total expenditure not to exceed $151,000.00 for grading
and related work for the Downtown Shopping Center being done bylA -1
Lin -Ty Demolition Company under Contract No. 3067(CCS).
amount tooexPeedv$151e000a00e order Reed. an
Council Vote: Unanimously approved 6 -0
Absent: Mayor Swink
CITY COUNCIL MINUTES - OCTOBER 24, 1978