SR-10-24-1978-6C10Santa Monica, Californi; )ctober 9, 1978
TO: Mayor and City Council C U
FROM: City Staff 0 C 2 4 1978
SUBJECT: Recommendation to waive further formal bidding and to
authorize direct negotiation for lease of automobile.
Introduction L�6YL- 7RGcf�/�o, 3ml e-
This report concerns the recommendation to waive further formal bid
procedure and to authorize the City Manager to negotiate directly
for lease of one (1) automobile during the period November 1, 1978
through October 31, 1979. This vehicle will be used by the Executive
Director, League of California Cities Planning and Technical Assistance
Project. The City will be reimbursed by Federal grant for this
expenditure.
Background
The City solicited bids for this automobile and for three (3)
automobiles for the police department in the same Invitation.
The police vehicles are the subject of a separate staff report.
Notices Inviting Bid and proposal forms for this lease were mailed
to twenty -five (25) leasing companies and notices were advertised
in accordance with city charter and municipal code provisions. No
bids were received at the scheduled October 5, 1978 opening.
Alternatives
1. To re- advertise formally for bids. This would entail additional
expense and delay with no assurance of more productive results.
2. To waive further formal bid procedure and to authorize direct
negotiation for this lease. This will enable timely acquisition
at the lowest possible cost.
Recommendation
It is recommended that further formal bid procedure be waived and the
City Manager be authorized to negotiate directly for lease of one (1)
automobile.
Prepared By: R.N. Aronoff 4 C /®
Purchasing Agent 0 C 2 4 1978
RESOLUTIOI I0. 5110 (CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA WAIVING FURTHER FORMAL BID
PROCEDURE AND AUTHORIZING DIRECT NEGOTIATION
FOR LEASE OF AN AUTOMOBILE.
WHEREAS, the City of Santa Monica has the requirement
to furnish, on a reimbursable basis, a leased automobile to be
used in a federally- funded project; and
WHEREAS, the City has formally advertised for bids to
supply this automobile and has received no bids; and
WHEREAS, to re- advertise formally for bids would result
in unecessary expense and delay.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Council finds that the requirement
exists to lease an automobile.
SECTION 2. That the initial bid solicitation has satisfied
the city charter and municipal code provisions for competitive
bidding.
SECTION 3. That to re- advertise formally for bids would
entail unecessary expense and delay.
SECTION 4. That further formal bid procedure is hereby
waived for leasing this automobile.
SECTION 5. That the City Manager is hereby authorized to
negotiate directly for leasing this automobile. ,
SECTION 6. The City Clerk shall certify to the adoption
of this resolution, and thenceforth and thereafter the same shall
be in full force and effect.
a
ADOPTED and APPROVED this-24th day of October
1978,
Nyor Pro Tempore
ATTEST:
r� City erIc —��
I hereby certify that the foregoing resolution was duly
adopted by the City Council of the City of Santa Monica at a
regular meeting thereof, held on the_ 24th day of
October _,1978, by the following vote of the Council:
AYES: Councilmembers: Bambrick, Cohen, Reed, Scott,
Trives, van den Steenhoven
NOES: Councilmembers: None
ABSENT: Councilmembers: Swink
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City�C eer
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Reference:
Contract No. 3101
(CCS)