SR-01-09-1979-6OSanta Monica, C - ifornia December 20, 1978
TO: Mayor and City Council 6-0
FROM: City Staff JAN 9 1979
SUBJECT: Recommendation to award bid for water service fittings.
Bid No. 1411.
Introduction
This report concerns award of water service fittings in the total
amount of $24,750.01, including tax. Funds are available in account
number 38- 955 - 200 - 000 -000, Water Department Revolving Inventory.
These fittings are charged to individual work order accounts as issued.
Background
In response to published Notice Inviting Bids to furnish and deliver
water service fittings in accordance with specifications, bids were
received and publicly opened and read in the office of the City Manager
November 21, 1978. Proposal packages were mailed to twenty -nine (29)
potential suppliers and notices were advertised in accordance with City
Charter and Municipal Code provisions. Four (4) bids were received as
listed on the attached Summary of bids. The bid by Parkson, Inc.,
listed for purposes of comparison, is considered non - responsive in that
the required bid deposit and affidavit were not supplied. The asterisks
( %) on the Summary indicate the bidder from whom each item will be
purchased. It is considered to be in the City's interest to readvertise
for the items not recommended. The City's right to award as to each
item is a stated condition of the bid proposal. Although A.Y. McDonald
Manufacturing Company was the lowest bidder on eight (8) items, purchase
is not recommended at this time. This bidder was telephoned November 28,
1978, and was asked to supply samples for evaluation. These have not
been received.
6-0
JAN 9 1979
T0: Mayor and City Council
December 20, 1978
Recommendation
It is recommended that the award be made as follows:
James Jones Company Items 1 -17, 24,
29 -35, 37 and 38. $23,578.19
Taylor -Jett Company Items 19 -23, 36
Prepared By: R.N. Aronoff,
Purchasing Agent
$1,171,82
(Tax is included.in.the above)
Agenda Item 6 -0: Contract No. 3163(CCS) (Bid No. 1411) for water service
fittings was awarded to James Jones Company by issuance of P. 0. No.
39207 in the amount of $23,578.19 and to Taylor -Jett Company by issuance
of P. 0. No. 39208 in the amount of $1,171.82.
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