SR-02-27-1979-6MSanta Monica, California February 14, 1979M
TO: Mayor and City Council '
FROM: City Staff FEB 2 7 1979
SUBJECT: Recommendation to waive competitive bidding and to
authorize direct negotiation for a tree root cutter.
Introduction
This report concerns the recommendation to waive competitive bid
procedure and to authorize the City Manager to negotiate directly
for a tree root cutter for use by the Street Division. This cutter
will be used to limit root growth that would damage adjacent side-
walks and curbs. Funds are available in account number 01- 500 -421-
000 -950, Street Division Capital Outlay.
Background
The Staff has checked carefully in all appropriate directories in
the City's technical reference library and has found only one supplier
of this type of machine, Calls to knowledgeable suppliers of land-
scape and tree service equipment substantiated the Staff's findings,
It is considered that issuing a formal call for bids would entail
delay and additional cost with no assurance that competition would
develop.
Recommendation
It is recommended that competitive bid procedure be waived and that
the City Manager be authorized to negotiate directly for a tree root
cutter, and that the accompanying Resolution be adopted.
Prepared By: R.N. Aronoff,
Purchasing Agent
� lD
'1
FEB 2 7 1979
RESOLUTION NO. (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA WAIVING COMPETITIVE BID
PROCEDURE AND AUTHORIZING DIRECT NEGOTIATION
FOR PURCHASE OF A TREE ROOT CUTTER.
WHEREAS, damage to curbings and sidewalks can be reduced by
limiting tree root spread with a tree root cutter; and
WHEREAS, only one (1) manufacturer in the United States is
known to produce this specific type of equipment; and
WHEREAS, to solicit bids for this machine would entail
additional expense and delay with no assurance of tangible benefit.
NOW, THEREFORE, THE CITY COUNCIL OF THE,CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1: That the City Council finds that the need exists
for a tree root cutter.
SECTION 2: That this specialized machine is available from
only one (1) source.
SECTION 3: That to call for bids would entail expense and
delay with no assurance of tangible benefit.
SECTION 4: That the City Manager is authorized to negotiate
directly for this tree root cutting machine without calling for bids.
APPROVED AS TO FORM:
City Attorney