SR-11-28-1978-6LNOV 2 8 1970
Santa Monica, California November 22, 1978
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TO: Mayor and City Council 1
FROM: City Staff
SUBJECT: Fairview Branch Library Addition - Award of Contract
Introduction
This report recommends that the City Council award a contract for constructing
a community room addition and reroofing the Fairview Branch Library to Joseph
Wm. Eubanks in the amount of $141,431.
Background
This project was designed using Community Development funds by Weldon Fulton,
A.I.A., per City Council authorization on September 27, 1977. The addition
consists of a committee room, restrooms, completely furnished kitchen,
librarian's office, storage room, and a patio. The total area to be constructed
is 1,810 square feet.
The Fairview Branch Library, constructed in 1956, is in need of reroofing and
therefore was included in this project.
Bids for the subject project were opened in the City Council Chambers after
3:00 p.m., Monday, October 30, 1978, and read publicly by the Assistant City
Clerk. Plans and specifications were issued to seven (7) general contractors.
Two bids were received as follows:
Addition
Joseph Wm. Eubanks ............... $134,761
De B Enterprises, Inc. ........... 149,400
Architect's Estimate ............. 100,000
Reroof Total
$ 6,670 $141,431
5,800 155,200
10,000 110,000
NOV 2 8 1978
To: Mayor and Council -2- November 22, 1978
Funds necessary to complete the project are as follows:
Construct the Addition ........................ $ 134,761
Re -roof the Present Library ................... 6,670
Construction Engineering & Contingencies ...... 18,569
TOTAL Needed $ 160,000
Funds in the amount of $100,000 are available from Community Development
Funds and are included in the 1978 -79 budget account 19- 400 - 611 - 000 -920.
Additional Community Block Grant Funds are available as follows:
It has been determined that CD funds of $22,000 designated for contingencies
and $38,000 previously allocated to the 7th Street Improvements can be trans-
ferred to the library addition project without jeopardizing the construction
of these other projects.
Recommendation
It is recommended that the subject contract be awarded to Joseph Wm. Eubanks,
the lower tentatively qualified bidder, in the amount of $141,431, contingent
on HUD approval and that additional Community Development Block Grant Funds in
the amount of $60,000 be transferred to this project.
Prepared by: S. E. Scholl
E. D. McAteer
C. Aronoff
M. Hicks
J. Jalili
Reference:
Contract No. 3137
(CCS)