SR-11-28-1978-6ISanta Monica, California, November 7, 1978
Introduction
This report presents a contract for award on a bid in the
amount of $24,661.61 for furnishing of supplies and services
for the General Municipal Election to be held April 10, 1979.
Background
The Charter of the City requires that a General Municipal Election
be held on April 10, 1979. Pursuant to Section 10000 of the
California Elections Code, specifications were prepared and a
notice published inviting bids for furnishing election services
and supplies for the April 1979 Municipal Election. The proposal
requested services and supplies for 7S voting precincts. There
will be three Council vacancies and four vacancies on the Board
of Education, We estimate that there will be five measures.
The following bids were received and opened on October 30, 1978:
Diamond International Corporation $31,175.55
Martin & Chapman Co. $24,661.61
Recommendation
It is respectfully recommended that the award be made to Martin
$ Chapman Co. as the lowest and most responsive bidder in the
total amount of $24,661.61.
Prepared by: Ann Shore, Assistant City Clerk 6
Nov 2 8 1978
NoV
DATE
November 7, 1978
o j �3
TO
Mayor and City Councilmembers
:
FROM
City Clerk
SUBJECT:
Supplies and Services for General
Municipal
Election
Introduction
This report presents a contract for award on a bid in the
amount of $24,661.61 for furnishing of supplies and services
for the General Municipal Election to be held April 10, 1979.
Background
The Charter of the City requires that a General Municipal Election
be held on April 10, 1979. Pursuant to Section 10000 of the
California Elections Code, specifications were prepared and a
notice published inviting bids for furnishing election services
and supplies for the April 1979 Municipal Election. The proposal
requested services and supplies for 7S voting precincts. There
will be three Council vacancies and four vacancies on the Board
of Education, We estimate that there will be five measures.
The following bids were received and opened on October 30, 1978:
Diamond International Corporation $31,175.55
Martin & Chapman Co. $24,661.61
Recommendation
It is respectfully recommended that the award be made to Martin
$ Chapman Co. as the lowest and most responsive bidder in the
total amount of $24,661.61.
Prepared by: Ann Shore, Assistant City Clerk 6
Nov 2 8 1978
Election Bid: Adjustments to base bids for comparison purposes
Difference between
small self - mailer
in Martin & Chapman
bid and larger self -
mailer in Martin $
Chapman letter of
11/8/78 189.25 (not applicable)
$24,661.61 $31,175.55
Prepared by: Ann Shore, Assistant City Clerk
November 7, 1978
Martin & Chapman
Diamond International
Proposal No. 2
Total Bid
$22,044.36
$29,318.30
Forms (omitted on pg. 3)
420.00
(already included)
$22,464.,36
$29,318.30
Rental of
County Computer
132.00
(provide own computer)
$22,596.36
$29,318.30
Spanish
Translations
500.00
(already included)
$23,096.36
$29,318.30
Less Secrecy
Envelopes (borrowed from
(Included in bid)
481.25
County and charged for
those used only)
$23,096.36
$29,799.55
Additional supplies
for 10,000 school
district voters (Martin
$ Chapman letter of 10/26)
1,376.00
1,376.00
$24,472.36
$31,175.55
Difference between
small self - mailer
in Martin & Chapman
bid and larger self -
mailer in Martin $
Chapman letter of
11/8/78 189.25 (not applicable)
$24,661.61 $31,175.55
Prepared by: Ann Shore, Assistant City Clerk
November 7, 1978
Reference:
Contract No. 3136
(CCS)