SR-08-12-2014-3CID
Report
City of ' Council
Santa Monica
City Council Meeting: August 12, 2014
Agenda Item: ? —C
To: Mayor and City Council
From: Edward F. King, Director of Transit Services
Subject: Brake Reline Kits
Recommended Action
Staff recommends that the City Council award Bid #4145 to American Moving Parts,
LLC, a California -based company, in an amount not to exceed $300,000 for the
purchase and delivery of brake reline kits with two additional one -year renewal options
in the amount of $600,000 for a total not to exceed $900,000 over a three -year period,
with future year funding contingent on Council approval and budget adoption.
Executive Summary
Staff recommends award of the bid to American Moving Parts, LLC for the purchase
and delivery of brake reline kits at specified unit prices plus applicable sales tax. The
award of the bid would enable the City to purchase brake reline kits that contain brake
drums, brake lining, brake pads and all associated hardware needed to completely
refurbish the braking systems on transit coaches. The award would also ensure that the
braking systems are maintained to Original Equipment Manufacturer (OEM)
recommendations and that the braking systems conform with all Federal, State and
local laws, rules and regulations governing air brake system functions and components.
The total expenditure for the three -year term is $900,000.
Discussion
The City's fleet of transit buses requires routine brake pad and drum /rotor replacement.
The brake reline kits would provide all necessary parts and hardware to facilitate the
complete refurbishment of the brake assembly. The kits would ensure that the braking
systems are brought back to OEM specifications in order to operate at optimum
efficiency and perform at an "as new condition."
Vendor Selection
In April 2014, the City published Notices Inviting Bids to provide brake reline kits for the
City's transit buses required by the Big Blue Bus in accordance with City specifications.
1
The bid was posted on the City's on -line bidding site, and notices were advertised in the
Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. There were 469 vendors notified and 15 downloaded the bid. Three bids
were received and publicly opened on May 15, 2014 per Attachment A. Bids were
evaluated based on competitive pricing, vendor experience, references, and compliance
with City specifications. Based upon these criteria, American Moving Parts, LLC is
recommended as the best bidder to provide brake reline kits in accordance with City
specifications.
The award of the bid would enable the City to purchase brake reline kits that contain
brake drums, brake lining, brake pads and all associated hardware needed to
completely refurbish the braking systems on transit coaches. The award would also
ensure that the braking systems are maintained to Original Equipment Manufacturer
(OEM) recommendations and that the braking systems conform with all Federal, State
and local laws, rules and regulations governing air brake system functions and
components.
Financial Impacts & Budget Actions
The purchase order to be awarded to American Moving Parts, LLC is for an amount not
to exceed $900,000. Funds in the amount of $300,000 are available in the FY 2014 -15
budget in division 41657. Future year funding is contingent on Council approval and
budget adoption.
Prepared by: Getty Modica, Transit Maintenance Officer
Forwarded to Council:
Edward F. King Rod Gould
Director of Transit Servi�es City Manager
1
Attachment: Attachment A- Bidders' Pricing Sheet
2
BID NUMBER: P4145 BID CLOSE DATE: 05 /22/14 ATTACHMENTA
BID TITLE: FURNISH AND DELIVER BRAKE RELINE KITS FOR TRANSIT BUSES AS REQUIRED BY THE BIG BLUE BUS
INIANOKENWORTHINC
CARSON CALIFORNIA
>BIWGLLC
HAYWARO, CALIFORNIA
AMERICAN MOVING PARTS, LLC
LOSANGELES, CALIFORNIA
PRICE PER KIT:
PRICE PER KIT:
PRICE PER RIO $ 968.58
PRICE PER KIT:
PRICEPERKIT'. L
PRICE PER KIT: $ 1,02254
PRICE PER KIT:
PRICE PER KR:
PRICE PER KR: $ 770 .72
PRICE PER KIT:
PRICE PER KIT:
PRICE PER KIT: $ 1,087.98
PRICE PER KUP
PRICEPERKR:
PRICE PER KIT: $ 2,016.50
PRICE PER
REPIACEMENTSHOE:
PRICE PER
REPIACEMENTSHOE:
PRICE PER $ 140.94
REPLACEMENTSHOE:
WEB,
EW FLYER LOW FWOIN MAN ABLE, FRONT BRAKES
"-
PRICEPERKIT: _.
2,150.53
PRICE PER
PRICEPER
K24051FXRELINE KQS --
--
REPIACEMENTSHOE:
REPIACEMENTSHOE:
DREW OEM OR APPROVED EQUAL DRUMS
007RDK- NOUN AMERICAN BUS (NABI) LOW FLOOR, FEAR BREAKS LL
-
PRICE PER KIT:
- -_
PRICEPER
REPIACEMENTSHOE
PROPOSED MANUFACTURER OF NEW BRAKE DRUMS
WEBB
__.
INCLUDES
-- - - -- —
2 EKITS
N FLYER LOW FLOOR, MAN ABLE, REAR BRAKES
].
PRICE PER OUR
PRICE PER HIT:
PRICEPER
REPIACEMENTSHOE:
PRICE PER KIT: $
2,150.53
PRICE PER
2- TURNED USED DRUMS
PRICE PER
$
140.90
REPIACEMENTSHOE:
- - -_ - -__
2- TURNED NEW OEM
REPLACEMENTSKOE:
007RDK- NOUN AMERICAN BUS (NABI) LOW FLOOR, FEAR BREAKS LL
-
PRICE PER KIT:
- -_
PRICEPER
REPIACEMENTSHOE
PRICE PER KIT:
PRICEPER
REPIACEMENTSHOE:
WEBB
__.
INCLUDES
-- - - -- —
2 EKITS
PRICE PER KIT.
NAME OF PROPOSED MANUFACTURER OF NEW BMKE DRUMS
PRICE PER KIT. 1 $
2,12988
1061RNDK- NEW FLYER LOW FLOOR, MAN AXLE, REAR BRAKES z'. PRICE PER KIT: PRICE PER KID: PRICE PER KIT. IT 2,3]S.gO
INCLUDES
PRICEPER
REPIACEMENTSHOE:
PRICEPER
REPIACEMENTSHOE:
PRICEPER $ y4g,13
REPIACEMENTSHOE
WEBB
2 SMTBSK 24061 AN RELINE BUS -
2- TURNED USED DRUMS
NAME OF PROPOSED MANUFACTURER OF NEW BRIEF DRUMS
1061RNDK- NEW FLYER LOW FLOOR, MAN AXLE, REAR BRAKES z'. PRICE PER KIT: PRICE PER KID: PRICE PER KIT. IT 2,3]S.gO
INCLUDES
PRICEPER
REPIACEMENTSHOE:
PRICEPER
REPIACEMENTSHOD
PRICE PER $ 148.13
REPIACEMENTSHOE.
WEBS
2- SMTBSK 29061ft%RELINE NUS -
2- TURNED NEWOEMORUMS
NAME OF PROPOSED MANUFACTURER OF NEW BRAKE DRUMS
100]FOK-NORTH AMERICAN OVSINABII LOWfLOOfl. FflONTBREAKS Pxl[F PFn vli <
INCLUDES
PRICE PER
REPIACEMENTSHOE:
-
PRICEPER
gEPIACEMENTSNOE:
_ -- - - - --
pflICEPER $ 112.00
REPICEMENTSNOF:
WEBS
2-SMTBSK -00] FX RELINE RITS
- -- -- _
2- TURNED USED DRUMS
NAME OF PROPOSED MANUFACTURER OF NEW BRAKE DRUMS
opwwrwury orv:no >.'BLe
PER OR :
PH¢EPEH KIi: (
PRICE PER KIT: S 1,845.40
..ow.L
INCLUDES -
PRICEPER
REPIACEMENTSHOE:
- -
PRICEPE0.
BEPIACEMENTSHOE:
PRICEPER $ 122.00
REPLACEMENTSHO:
WEBB
2- SMTBSK 007 FX RELINE KITS -
- - -_ - -__
2- TURNED NEW OEM
NAME OF PROPOSED MANUFACTURER OF NEW BRAKE DRUMS
007RDK- NOUN AMERICAN BUS (NABI) LOW FLOOR, FEAR BREAKS LL
-
PRICE PER KIT:
- -_
PRICEPER
REPIACEMENTSHOE
PRICE PER KIT:
PRICEPER
REPIACEMENTSHOE:
PRICE PER KIT: $ 2,246.12
.- . -. - -. - - --
PRICEPER
REPLACEMENTSHOE $ 52.53
WEBB
__.
INCLUDES
-- - - -- —
2 EKITS
2TVRNEO USED DRUMS
TURNED USED
NAME OF PROPOSED MANUFACTURER OF NEW BMKE DRUMS
007RNDK- NORTH AMERICAN BUS (FALL) LOW FLOOD REAR BREAKS
PRICEPERKIT:
PRICE PER KIT:
PRICEPER
REPLACEMENT SHOE:
PRICE PER KIT: $ 2,530.13
-- - - - - - --
PRICE PER $ 52.53
REPLACEMENTSHOB
WEBB
INCLUDES
2 SMTBSK 007 FX REUNE KITS
- - -
PRICEPER
BEPIACEMENTSHOE
2- TURNED NE --
W OEM DRUMS
NAME OF PROPOSED MANUFACTURER OF NEW BMKE DRUMS
D15FDK- GREG LOW FRONT BMKE DRUM KR' VENDOR SHALL PROVIDE PRICING FORTHE
HARWARE, BLANK SHOES AND DRUMS TO ASSEMBLE A COMPLETE ABLE. PRICING WILL BE
WITH HARDWARE AND 2 NEW TURNED DRUMS OR 2 TURNED USED BMKE DRUMS.
PRICE PER KIT:
MERTON
$ 1,742.53
PRICE PER KIM" 1,456.37
NAME OF PROPOSED MANUFACTURER OF NEW BMKE DRUMS:
WEBB
2- TURNED USED FRONT DRUMS
$ 1,18].12
O15ROK611-LING LOW FLOOR -REAR BMKE DRUM KIT
PRICE PER KIT: $ 2,435.03
PRICEPERKIT:'° Is 2,521.37
NAME OF PROPOSED MANUFACTURER OF NEW BMKE DRUMS
VERNON
MERUOR
2- TURNED USED FRONT DRUMS
-
VERNON DISC BRAKE SYSTEM (ALL HEMS SHALL BE NEW AND UNUSED GENUINE OEM
PARTS)
_ _ -_
$240.75 EACH
—._.
MERITOR DISC BRAKE ROTOS PART N02312364 ]002
$223.97 EACH
$270.85
MERMOR DISC BMKE PADS ANDCOMPAMBLE HARDWARE KIT PART NO. KIT2252H2BA
$245.71 EACH
$191.80 EACH
$222.69
MERITOR BMKE CALIPERS AND COMPARABLE HARDWARE BIT PART NO. EX22SH301MOOp
$862.85 EACH CORE $283.25 EACH
$802.65 EACH
$73611 EXCHANGE
DISC BRANEAIR CHAMBER PART NO. 342C752
$128.95 EACH
$118.90 EACH
$146.08
MISCELLANTROUNTEM OF MANUFACTURER'S PRICE LIST FOR RELATED
MISCEL(ANEROUS ITEMS
55 %T060%
45% TO 60%
10 %T0 60%
PATMENTTEflMS
NU30
NEF30
2% NFL 20 DAYS
PLEASE DESCRIBE ANY ADDITIONAL FEES AND CHARGES NOT LISTED ABOVE
ONLY CORE CHARGES FOR P/N
FX225H301XXODO
CORE CHARGE FOR CALIPER ED
NEX225H30IXX000-$275.00
MINIMUM QUALIFICATIONS : VENDOR MEETS REQUIRED EXPECTATIONS:
YES
YES
5% INCREASE OF PREVIOUS YEAR'S PRICE
YES
3% INCREASE OF PREVIOUS YEAR'S PRICE
flENEWAL OPTION PERIOD 2(FIRSTANNUAL RENEWAL OPTION):
INCREASE ONLY IF VENDOR INCREASES OUR
PRICE
RENEWALOPTION PERIOD 3 (FIRST ANNUAL RENEWAL OPTION):
5% INCREASE OF PREVIOUS YEAR'S PRICE
3% INCREASE OF PREVIOUS YEAR'S PRICE
PLEASE INDICATE IF YOU CAN /CANNOT COMPLY WITH THE INSURANCE REQUIREMENTS:
CAN COMPLY
CAN COMPLY
CAN COMPLY
OO YOU COME INTO THE CffY0FSANTA MONICA iO CONDUIT BUSINESS?
YES
NO
DO YOU DELIVER PARTS AND/OR PRODUCTS IN YOUR OWN COMPANY VEHICLE?
YES
NO
OAKS INITIATIVE DISCLOSURE FORM:
INCOMPLETE
COMPLETE
COMPLETE
STATE OF ARIZONA DISIOSUflE FORM:
NO PRESENCE
COMPLETE
NO PRESENCE
NO PRESENCE
LIVING WAGE ORDINANCE:
COMPLETE
TO
NOTES:
ACOMPLETEAXLE NIT WOULD REQVIRE4
BIIAKE SHOES