SR-06-27-1978-6C10Santa Monica, California ie 6, 1978
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TO: Mayor and City Council JUN 2 7 1978
FROM: City Staff
SUBJECT: Recommendation to waive formal bid procedure and to
authorize the City Manager to negotiate directly for
water pumping control equipment.
Introduction
This report concerns waiving formal bid procedure and authorizing
the City Manager to negotiate directly for supply and installation
of water pumping control equipment. This project is funded for
$18,000.00 in current -year budget job account number 77030 -000,
Modernization of Telemetry Controls.
Background
This system consists of a programmer, transmitters, receivers,
relays and controls that enable pump control at wells by operators
in the Arcadia plant. This new equipment will be used in conjunc-
tion with existing equipment; hence interface is a primary consid-
eration.
The Staff has investigated telemetry equipment currently available
on the open market and considers it to be in the City's interest
to select Sparling /Envirotech, the maker of the existing City equip-
ment presently installed, to supply and install the modernization
units to ensure compatibility with equipment on hand. It is con-
sidered that formal bid procedure in this instance will entail
expense and delay with no reasonable expectation of tangible benefit.
Recommendation
It is recommended that formal bid procedure be waived for water
pumping control equipment and that the City Manager be authorized
6 e -/D
JUN 2 7 1978
T0: Mayor and City Council -2- June 6, 1978
to negotiate directly for purchase and installation of this
material.
Prepared By: R.N. Aronoff
Purchasing Agent
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Resolution N 5043 CCS
(City Counc11 SeriesT_
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA WAIVING CALL FOR
FORMAL BIDS AND AUTHORIZING DIRECT NEGO-
TIATION FOR PURCHASE OF WATER PUMPING
CONTROL EQUIPMENT.
WHEREAS, the City Council of_the City of Santa Monaca
previously has approved purchase and installation of certain equip -
ment required for remote control of waterlpumps; and
WHEREAS, interface with existing equipment is a primary
requirement to ensure accurate functioning; and
WHEREAS, survey of the open market indicates that only
one supplier can assure installation of equipment with the required
compatibility; and
WHEREAS, to advertise formally for bids would entail ex-
pense and delay with no reasonable expectation of tangible result.
-NOW, THEREFORE, THE CITY COUNCIL OF -THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1: That the City Council finds that the. need for
compatibility between existing and new 'equipment is of significant
importance.
SECTION 2: That only one supplier is known to be capable
of furnishing and installing equipment with assured compatibility.
SECTION 3: That to formally advertise for bids would
entail expense and delay with no reasonable expectation of success.
SECTION 4: That the City Manager is authorized to nego-
tiate directly for purchase of this equipment without calling for
formal bids.
SECTION 4: The City Clerk shall certify to the adoption
of this resolution and thenceforth and thereafter the same shall be
in full force and effect.
ADOPTED AND APPROVED this 27th ____day of_ June 1978.
1Kayor
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4 L he rebp certify that the foregoing resolution was duly
adopted,Ay,,�h"e',,City Council of the City of Santa Monica at a
regular meeting thereof, held on the 27th day of June
1978, by the following vote of the Council:
AYES: Councilmembers: Bambrick, Reed, Scott, Trives,
van den Steenhoven, Mayor Swink
NOES: Councilmembers: None
ASSENT: Councilmembers: Cohen
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