SR-02-27-1979-11CSanta Monica, California February 15, 1979
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To: Mayor and City Council
FEB 2 17 1979
From: City Staff
Subject: City -State Agreement for Lincoln Blvd. Traffic Signal
Modification
Introduction
This report re- examines a proposed City -State agreement for upgrading
and synchronization of traffic signals on Lincoln Blvd. from the
South City Limits to Santa Monica Blvd.
Background
On March 14, 1978, the City Council approved a cooperative agreement
to upgrade the signals as described above. At that time it was
estimated that the City participation in the costs would be $115,000
and that the total cost would be $275,000. Since that time, the
estimate by Cal -Trans for the City's participation is $184,000 and the
total cost is estimated to be approximately $375,000. There are
City gas tax funds available for this project, and the staff also
proposes to request a large portion ($100,000) of the City's
participation amount from the County.
Recommendation
(1) It is recommended that the revised agreement be approved and
that the City Manager be authorized to execute the agreement for the
cooperative project.
(2) It is recommended that the staff be authorized to seek assistance
from the County to provide funds for a significant portion of the
City's participation cost.
Prepared by: Stan Scholl
//0,
FEB 2 7 1979
Agenda Item 11 -C: Presented at this time was a recommendation regarding,
a City -State agreement for Lincoln Boulevard traffic signal modification.;
Counci lmember Bambrick moved the staff recommendation: i.e., approving
Contract No. 3i89(CC5 ) with the State of California revising State i
agreement Contract No.2487(CCS) for upgrading and synchronization of
traffic signals on Lincoln Boulevard from the south City limits to Santa!
Monica Boulevard total cost of City participation to be $184,OOO,that j
the City Manager be authorized to execute the agreement, and that the
staff be authorized to seek assistance from the County to provide funds
for a significant portion of the City's participation cost. Second by
Councilmember Trives. After discussion, the motion was approved by the
following vote:
Council Vote: Unanimously approved 6 -0
Absent: Mayor Swink
CITY COUNCIL MINUTES - FEBRUARY 27, 1979
Santa Monica, California, March 6, 1978
TO: Mayor and City Council MAR 14 1978
FROM: City Staff
SUBJECT: City -State Agreement for Lincoln Blvd. Traffic Signal Modification
Introduction
This report examines a proposed City -State agreement for modification of traffic
signals on Lincoln Blvd. from the south City limits to Santa Monica Blvd.
Background
The traffic congestion on Lincoln Blvd. has been a source of concern of motor -
ists for some years. Since Lincoln Blvd. is both a State Highway and a city
street, the congestion concerned City and State traffic engineers.
At a meeting between officials of both agencies it was decided that in order
to alleviate traffic probl.ems on Lincoln Blvd., specifically from Santa Monica
Blvd. to the southerly Santa Monica City limits, the ten existing traffic
signals would have to be modernized. It was decided that an agreement should
be entered into by the parties concerned. The attached agreement was a result
of the decision and must be signed before any work can begin. It is estimated
that the cost of the work`will be approximately $275,000, with the State to
pay up to $160,000 and the City approximately $115,000, depending upon details .
of the final plans. Staff has proposed budgeting this work in the 1978 -79
fiscal year, with the City's share to be funded by Gas Tax if approved.
Recommendation
It is recommended that the agreement be approved and signed in order to commence.
6 ✓ MAR 1 4 1978
Contract No. 2487(CCS)
07^ -LA -1, 2 33.3/34.5;
0.0 /0.4
07353 - 430501.
Lincoln Boulevard in the City
of Santa Monica
T--4459
District Agreement igo..3437 S -2
THIS AGREEMENT, ENTERED INTO Oft December 18 e 1978
15 BETWEEN
AND
s
CITY OF SAZITA MONICA,
a body politic and a municipal
corporation OZ the State of
California, referred to herein
as "CITY"
STATE OF CALIFORNIA
acting by and through its
Department of Transportation,
referred to herein as "isA']E'
RECITALS
(1) STAmE and CITY contemplate reconstruction of curb
returns at the intersections of Colorado Avenue: and Broadway with
State Highway Route 2 (Lincoln Boulevard).
(2) STATE and CITY contemplate construction of wheelchair
ramps at the intersections of Marine Street, Ashland Avenue, Ocean
Park Boulevard, Pearl street, Pico Boulevard? Colorado Avenue,
Broadway, and Santa Monica Boulevard with State Highway Route 10.
2 (Lincoln Boulevard).
(3) STAVE and CITY contemplate installing traffic
control signal systems and safety Lighting at the intersections
of Uavy and Marine Streets, Ashland AVenUe, Wean Park Boulevard#
Pearl Street, Pico Boulevard, eastbound Olym =pic zloulevard,
westbound Olympic Boulevard, Colorado Avenuer Broadway, and
Santa Monica Boulevard with State Highway Route if 2 (Lincoln
Boulevard), referred to herein as "PROJECT"" and desire to specify
the terms and conditions under which such systems are to be
installed, financed and maintained.
(4) It is anticipated that Federal -Aid Urban Funds
will be allocated for financing approximately 835 of the construction,
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instruction engineering and design engineering costs which are
eligible for Federal -AiB participation, and STATE and CITY will
bear the remaiadar of the costs as set forth herein.
(5) CITY prapose;S to perform subsurface construction
work within said State Highway and STATE requires that said Mork
be accomplished in accordance with STATE'S "Policy on High and
LOW Risk Underground Facilities 'Within Highway Rights of .Tay ".
(6) STATE and tITY entered into a Cooperative
Agreement (District No. 3437) dated March iii, 1978 and a
Supplemental Cooperative Agreement (District No. 3437 S -1) dated
March 14, 1973.
(7) STATE and CITY desire to further supplement the
aforesaid Agreements to add wheelchair ramps, increase the total
cost and to Clarify the original int ent.
(u) S'h°tE and CITY. mutually agree to supersede
Cooperative Agreements (District Nos. :3437 and 3437 S°-1) in
their entirety and hereby agrow to the following.
SECTION 1
CI'T'Y AGR Es a
(1) To provide plans and 2pecifinatioas ar:a all necessary
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construction engineering services for the P:ROJ C'.T and to bear
CITY' share of the expense thereof.
(2) To identify and locate all high and low risk
underground facilities within the project area and protect or
otherwise provide for s,.ach facilities, all in accordance with
STATE'S "Policy on High and Low Risk Underground Facilities Within
Highway nights of Shay ". coats of locating, identifying, protecting
or Otherwise providing for such high and low risk facilities
shall be distributed and borne in the same runner as described
in Section III, paragraph 13. CITY heresy acknowledges the
receipt of STAfiR'S "Policy on high and Scow Risk; Underground
Facilities Within Highway Rights of way" and agrees to constrict
the PROJECT in accordance with such Policy.
(3) To construct the PROJECT in accordance with plans
and specifications of CITY, to the satisfaction of and subject to
the approval of STATE.
(4) To Pay an amount equal to M of construction
costsp but in no event shall CITY'S obligation for construction
I
cost: under this Agreement exceed the amount of 11840000; provided
that CITY may, at its sole discretion, in writing authorize a
greater amount.
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(a) ;'o r:,aintair and Operate the entire traffic control
uignal :systems and safety liu.3ting a s instal l od.
(6) To apply for necessary encroachraent permits for
work within State Highway right of w,ayr in aOcOrdan4Oe with STATE'S
standard permit procedures.
(7) To retain or cause to be rretainod for audit for
8TATE or other goverment auditors for a period of three (3) years
fron mate of final payment all r,,;cords and accounts relating to
construction of 'the IMPROzl2'.TwENTS.
(8) That plans for w,heaylchair ramps shall be approved
by the States architect. Standard Plan SONG -3- and allowable
deviations tberefrora as set: forth i%: the "Guidelines on
Desig1l of Retrofit t heelcaair Ramps" clated October 31, 1973 have
been approved and certifi ed by the State Architect and may be
used without .farther approval.
SECT105 11
STATE AGP2ES:
(1) To deposit with CITY priory to award of a construction
contract for PROJECT the alWunt Of $19-SpM, which figure represents
STATE" est: sated share of the c:Yd»ns €s p_epazatiaaa �>f pla2r aF;d
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zpe cificationa, construction engineeringp and construction costs
required to complete PRD ZCi. In Ilo Seven:: sunali :ile'T- °S total
obligation for sail casts under thin contract exceed the amount
of $223, "250; provided that SxATS ;nay, at its ;soles discretion, in
writing authorize a greater amount.
(2) STAWS share of the construction casts shall be
an amount equal to 501 of the actual cost, as detor inad after
completion of corn and upon final accounting of oasts.
(3) S?A'. &S sharp of the expense of preparing Mans
and specifications shall be an amount equal to 501 of the actual
costs of preparing plans and specifications.
(4) S'ir' TWS share of the expense of construction
engineering shall be an amount equal to 50 of the actual costs
of Construction mineering.
(5) To reimburse CITY for STATE'S proportion =ate Share
of the cast of maintenance and operation of said traffic control
signal system and safety lighting, such snare to be determined in
the manner provided in that '�greem * "t for Maintenance of state
highways in the City which is in effect at tnea time aaia costs
are incurred, or it no such a4rd3ement exists, such share to be n
""" bearing the same proportion to the total C05t Of maintenance
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and operation of said traffic control signal system and safety
lightingp as the number of legs of highways under jurisdiction
Of STATE bear4 to the total number of legs of highways at such
intersection.
SECTION MY
IT IS MUTUALLY JAREED AS FOLLOW
(1) All obligations of STATE under the terns of this
Agreement are subject to the allocation of resources by the
Legislature and the California Transportation Commission.
(2) That CITY shall not award a contract for the work
Until aster receipt of STA`EOS deposit roquir d in Section II(l).
(3) Neither STATE nor any officer or employee thereof
shall be responsible for any damage or liability occurring by
reason of anything done or omitted to be donee by CITY under or
in connection with any work, authority or jurisdiction not
delegated to STATE under this Agreement. It is also agreed that,
pursuant to Government Coda Scotian 655.4, CI'T'Y Shall fully
indemnify and hold STATE harmless from any liability imposed for
T
injury (as defined by Government Code Section 310.6) occurring
by reason of anything done or omitted to be done by CITY under or
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in connection With any workv authority or jurisaiction not de:l Sated
to S`3.'AME under this Ar£'etililE. ut-
(4) Neither CITY nor: Any officer or zswployee therao£v
is responsible for any damage or liability occurring by reason K
anything, donee or omitted to be done by STATE Under or in connection
with any work, authority or jurisdiction delegatOd to ST.V21i under
thin QrWm uxt. It is also agreed that-, pursuant to Government
Cade Section 895.40 STATE shall Sully indemnify and hold CITY
harmless from any liability imposed for injury (as defined by
Govearnme3nt; Code Section 810.8) occurring by reason of anything
done or omitted to be done by STATE Under or in connection with
any work, authorityv or jurisdiction delegated to STATE under
this pgreement.
(5) ShOUTA any portion of the '- "ROJECT be financed with
federal funds or state gas tax fixnds all applicable Procedures
and policlea relating to the use of such funds shall apply not-
withstanding other provaM" of this Agreement.
(G) That the costs referred to herein are only ".matching
funds° based can the aaawMption that Federal-Aid Urban Funds will
ba allocated for financing approximately 33% of the casks or the
federal rainbursem -Ot Percentage in effect at the, time of programming.
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In the event that Federal -Aid participation is not secured this
Agreement may be terminated by either party at any time prior
to the award of a construction contract or alternatively each
party's participation _nay be renegotiated to "rake up" for the
loss of :federal funds.-
(7) If upon opening of bids# it is found the amount
deposited by ST.'VZE is in excess of the cost of the work on the
basis of bid prices plus contingency items, expense of preparation
of plans and specifications, construction engineering, administration
and overhead Costs, the balance remaining shall by promptly
refunded by CITY to STATE. if however, the cast of the Mork
exceeds the amount deposited by STATE, STATE will prennptly, upon
receipt of claim therefor, pay its portion of the amount of said
excess to CI:'Y. If the e:a Qass iLn either case is less than one
thousand dollars ($1,000)P no rofund or demand for additional
deposit will be trade until final accounting.
(3) If# upon opening bids, it is found that a cost
overrun of no more than 15�'3 of the estimate will occur, CITY
may award the contract.
e
(i) if, upon opening bids, it is found that a cost
overrun exceeding 15% of the estimate will occur, S' "ATE and CITY
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sh.zll endeavor to zauree auvon an alternative course of action,
(10) Prior to advertising for bids for the PROJECT,
SSibTE Yiay terminate this Agreement in writing, provided that STATE
Pays CITY for all costs incurred by CITY.
(11) If termination of this Agreement is any mutual
agreement, STATE will bear -D0$ and CITY Will bazar 30% of all costs
incurred prior to tryrmination.
(12) Upon completion of all work under this Agreement,
ownership and title to all materials, equipment and appurtenances
installed within STATE'S right of way will autovaatically be vested
in the STATE, and all materials, equipment and appurtenances
installed outside of STCAIMIS right of way will automatically be
vested in the, CITY, and no further agreenwit will be necessary to
transfer ownership as nereinabove stated.
(13) if existing public and private utilities conflict
with the construction of the PROJECT, CITY will make all necessary
arrangements with the owners of such utilities for their removal
or relocation. STMrZ will inspect the roioval or relocation of
such utilities, if there are no existing provisions for removal
or relocation of utilities between CITY and /or STATE and the owners
of such utilities, STATE and CITY will share in the cost of said
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r,"40val or relocation in the iauwunt of 50 STATIE and 50% CITY„
(39) The cost of any engi- ailering or maintenance referred
to herein aball include all direct and indirect. costs (functional
and administrative overhead assessment) attribui_able to such work,
applied in accordance with STATE °S standard; accounting procedures.
SATE OF CAUPORNXA
DOPartZwent of 'Transportation
ADRIJANA GIANTURCo
Director of Transportation
13Yd
ClUef 5616utY Disti ctor
T
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CITY OF SANTA WMIC i.
By
City a a- Hac4er
litti` =st: PS
Reference:
Contract No. 2487
(CCS)