SR-06-27-1978-6D-10Santa Monica, Califori i May 23, 1978
r
TO: Mayor and City Council
JUN 2 7 1978
FROM: City Staff
SUBJECT: Recommendation to award bid for liquid caustic soda.
Bid No. 1362.
Introduction
This report concerns award of bid to furnish and deliver liquid
caustic soda to the Water Division's Arcadia Treatment Plant
during fiscal year 1978 -79 in the total estimated amount of
$9,765.00. Sales tax is not applicable. This purchase will be
charged to account 38- 500 -671- 000 -873, Water Division Purification
Chemicals and Expense.
Background
In response to published Notice Inviting Bids to furnish and
deliver approximately 20,000 gallons (equivalent to 63 dry tons)
of liquid caustic soda, proposals were received and publicly opened
and read in the office of the City Manager May 16, 1978. Proposal
forms were mailed to twenty -five (25) chemical companies and
notices were advertised in accordance with city charter and munici-
pal code provisions. Five (5) bids were received as listed on
the attached summary. Prices quoted are subject to change based
upon percentage of increase or decrease in the industry prices as
reflected in U.S. Department of Labor Table 30. The February, 1978,
Index of 195.8 has been established as the norm.
Recommendation
It is recommended that the award be made to J.F. Kerns Industries,
as the lowest and best bidder, in the estimated total amount of
$9,765.00.
Prepared By: R.N. Aronoff JUN 2 7 1978
Purchasing Agent
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ITEM ONE: Premium (Ethyl) Gasoline
A - 30,000 Gal. Truck & Trailer
B - 10,000 Gal. Tank Wagon
ITEM TWO: Unleaded Gasoline
A - 50,000 Gal, Truck & Trailer
ITEM THREE: Regular Gasoline
A - 200,000 Gal. Truck & Trailer
ITEM FOUR: #1 Premium Diesel Fuel
A - 980,000 Gal. Truck & Trailer
B - 9,000 Gal. Tank Wagon
ITEM FIVE: #2 Diesel Fuel
A - 10,000 Gal. Truck & Trailer
B - 50,000 Gal.. Tank Wagon
ITEM SIX: Additional Charge for Split
Truck & Trailer Deliveries
Quantity Application:
Truck & Trailer - Gallons
Tank Wagons - Gallons
Bid No. 1373
File No. 2110
Summary of Bids
Petroleum Products
Opening
Date: June 13 1978
Aromalene
Chevron,
J.E. DeWitt,
Gale Barstow, A.G. Layne,
Mobil Oil M -R Oil
Union Oil
Oil Co.
USA, Inc.
Inc.
Inc. Inc.
Corporation Com an
Company
$ 15,066.00
$ 16,770.00
$ 16,380.00*
5,610.00
5,910.00*
24,960.00
26,950.00
25,550.00*
94,040.00
103.800.00
97,800.00*
$ 354,564.00*
359,660.00
368,970.00
$ 359,268.00
385,140.00
3,609.00
3,591.00*
3,852.00
3,604.00
3,510.00
3,465.00
3,375.00*
$ 3,525.00
3,530.00
18,800.00
18,625.00*
20,150.00
25.00
No Service
.005 /gal
.005 /gal
Not Stated
16.80
7500 +
5000 +
9000 +
5000 +
Not Stated
5000 +
No Service
400/4999
No Service
500/4999
Not Stated
400/4999
ITEM 7: 550 Gallons (in Drums)
Automatic Transmission Fluid
ITEM 8: 3,000 Gallons (bulk)
Automatic Transmission Fluid
ITEM 9: 10,000 Gallons (bulk)
SAE 30 Motor Oil
ITEM 10: 13,000 Gallons (bulk)
SAE 40 Motor Oil
ITEM 11: 3,000 Gallons (bulk)
Hydraulic Oil
� - Recommended - Subtotal
6% Tax
Recommended - Total
Terms
One Year Option
Two Year Option
Aromalene Chevron,
Net
J.E. Dewitt,
Gale Barstow, A.G. Layne,
Mobil Oil
Net
M -K Oil
Yes
Union Oil
No
Oil Co. USA, Inc.
No
Inc.
Yes
Inc. Inc.
No
Corporation
No
Company
Co.
$ 1,338.50
$• 1,122.00
$ 1,094.50
$ 1,240.50
$ 874.50
$ 808.50-
5,610.00
5,400.00
5,970.00
6,450.00
4,470.00
4,2.60.00'-
15,000.00
13,000.00
13,900.00
14,200.00
10,300.00
9,7W
OV
20,800.00
17,550.00
18,070.00
19,500.00
13,390.00
13,000.00^
4,050.00
3,930.00
4,470.00
3,570.00
2,850.00
2,730.00-
354,564.00i4
Net
Net
Net
Net
Net Net
Net
No
Yes
Yes
No
Yes - --
No
No
Yes
No
No
Yes - --
No
1 10,130.JV^
10,568.31
$ 186,706.81,E
Net
No
No