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SR-06-27-1978-6D-13Santa Monica, California T0: Mayor and City Council FROM: City Staff June 9, 1978 1 JU N 2 7 1978 SUBJECT: Recommendation to award bid for paint products. Bid No. 1366. Introduction This report concerns award of bid for paint products to be ordered during fiscal year 1978 -79 in the total amount of $21,321.70, including applicable sales tax. Funds are budgeted in account 99- 955 - 010 - 000 -000, Warehouse Revolving Account. Individual depart- ment operating accounts are charged as these supplies are issued. Background In response to published Notice Inviting Bids to furnish and deliver paint products in accordance with specifications, proposals were received and publicly opened and read in the office of the City Manager May 25, 1978. Proposal forms were mailed to twenty -eight (28) potential suppliers and notices were advertised in accordance with city charter and municipal code provisions. Seven (7) pro- posals were received as listed on the attached summary. 4 D -/.3 JUN 2 7 1978 T0: Mayor and City Council -2- June 9, 1978 Recommendation It is recommended that the award be made on the basis of the lowest price proposed for each Item, as follows: Vendor Items Amount Byron H Cox Paints 21, 28c, 32 $ 1207.12 Dunn Edwards Paint Co. 30, 34, 38, 39 864.74 Ellis Paint Co. 9, 20 816.00 Glidden Paint Division 1, 2, 3a, 3b, 3c, 3d, 3e, 7c, 7d, 7e, 7f, 7g, 7h, 7i, 7k, 8, lld, lle, llh, 15a, 15b, 15c, 15d, 17a, 17b, 17c, 17d, 22,23, 35, 37 7826.69 Pervo Paint Co. 4, lla, llb, llc, llf, llg, 13, 14, 29a, 29b 1662.05 Sears - Naylor Paint Co. 7a, 7b, 7j, 12, 16, 24, 25, 26, 27, 28a, 28b, 33, 36 6799.24 Sinclair Paint Co. 4, 6, 10a, 10b, 19, 20, 2145.86 31 Total (Including $21,321.70 6% Tax) Prepared By: R.N. Aronoff Purchasing Agent RNA: cg: mo Attachment ITEM 1 30 gal Exterior Wood Paint No. 1366 Harbor Gray 2 60 gal Exterior Enamel - White 3 of Bids Vinyl Acrylic Emulsion - Paint Exterior a 800 gal White Opening Date: b 50 gal Harbor Grey c 30 gal Adobe Pervo d 36 gal Cliff Brown Paint Co. e 30 gal Russet Beige 4 20 gal Traffic Signal Enamel $ 249.00 Dull Black $ 178.50', 5 30 gal Traffic Signal Enamel $ 411.60 375.00* $ 436.80 Olive Green 411.00 6 50 gal Traffic Signal Enamel 3496.00 3960.00 292.50 Yellow 150.00* 250.50 241.50 187.50', 231.00 457,50 627.50 385.001, (Continued) Bid No. 1366 File No. 2103 Summary of Bids Paint Products Opening Date: May 25, 1978 Byron Cox Dunn- Ellis Glidden Pervo Sears- Sinclair Paint Co. Edwards Paint Co. Paint Div. Paint Co. Naylor Paint Co. Paint Co. Paint Co. $ 249.00 $ 178.50', $ 207.60 $ 229.50 480.00 $ 411.60 375.00* $ 436.80 388.20 411.00 $4656.00 4200.00 3896.00 3104.00* 3384.00 3496.00 3960.00 292.50 262.50 194.00* 231.50 223.50 247.50 175.50 157.50 116.00* 147.00 134.10 148.50 210.60 189.00 139.00* 176.40 160.92 178.20 175.50 157.50 116.001, 147.00 134.10 148.50 150.00* 250.50 241.50 187.50', 231.00 457,50 627.50 385.001, (Continued) (Continued) Byron Cox Dunn- Ellis Glidden Pervo Sears- Sinclair Paint Co. Edwards Paint Co. Paint Div, Paint Co. Naylor Paint Co. ITEM Paint Co. Paint Co. 7 Synthetic Sash & Trim Enamel a 24 gal White $ 204.00 $ 165.60 $ 166.80 $ 143.28* $ 187.20 b 20 gal Black 120.00 152.40 139.00 119.40* 156.00 C 60 gal Medium Green 528.00 624.00 417.00% 485.40 468.00 d 8 gal Forest Green 76.00 88.40 55,60* 64.72 62,40 e 8 gal Blue 78.40 74.00 55.60* 64.72 71,20 f 2 gal Orange 21.80 22.20 13.90* 16.18 23.00 g 12 gal Red 127.00 130.20 83.401, 97.08 126.00 h 20 gal Adobe 145.00 139.00* 161.80 156.00 i 14 gal Weathered Brown 107.10 93.30* 113.26 109.20 j 12 gal Flat Black 83.40 71.64* 90.00 k 40 gal Cliff Brown 280.00 278.00* 323.60 312.00 8 12 gal Aluminum Ready Mixed Paint 112.20 81.00 $ 88.08 69.00* $ 108.60 102.00 9 24 gal Red Lead Primer 354.00 295.20 229.82* 265.20 290,40 10 Interior Low Odor Epoxy a 36 gal White 466.20 432.00* b 36 gal Mojave Sand 466,20 432.00* (Continued) (Continued) Byron Cox Dunn- Ellis Glidden Pervo Sears- Sinclair Paint Co. Edwards Paint Co. Paint Div. Paint Co. Naylor Paint Co. ITEM Paint Co. Paint Co. 11 Gloss Industrial Enamel a 24 gal White $ 204.00 $ 171.60 $ 162.00 $ 152.16* $ 239.28 $ 164.40 b 16 gal Black 96.00 114.40 65.88 71.84* 143.52 109.60 c 12 gal Medium Green 105.60 129.60 94.20 85.20* 119.64 97.20 d 4 gal Forest Green 38.00 43.20 23.80* 28.40 39.88 32.40 e 4 gal Blue 39.20 43.20 25.80%' 29.36 39.88 34.60 f 2 gal Orange 21.80 17.70 19.20 16.28* 23.94 23.00 g 10 gal Red 106.00 108.00 96.00 79.50* 119.70 105.00 h 50 gal Recreation Tan 372.50 322.501, 337.00 598.50 342.50 12 30 gal Primer /Sealer - Interior 132.00 163.50 160.50 153.60 149.10* 157.50 13 60 gal Primer - Latex Interior White 306.00 396.00 $ 236.40 291.00 198.00* 279.00 291.00 14 50 gal Undercoat Interior - Wood 262.50 297.50 291.50 267.50 252.50 %, 263.50 287.50 15 Enamel Semi -Gloss a 24 gal White 170.40 172.80 158.88 142.80* 154.56 152.64 163.20 b 24 gal Mojave Sand 170.40 172.80 142.80* 173.76 155.04 163.20 c 24 gal Navajo White 170.40 172.80 142.80' 173.76 155.04 163.20 d 24 gal Champagne 170.40 172.80 142.80* 173.76 155.04 163.20 16 50 gal Interior Gloss Enamel - 355.00 367.50 335.00 325.00 356.00 323,50* White (Continued) (Continued) Byron Cox Dunn- Ellis Glidden Pervo Sears- Sinclair Paint Co. Edwards Paint Co. Paint Div. Paint Co. Naylor Paint Co. ITEM Paint Co. Paint Co. 17 Latex Interior Flat Paint a 75 gal White $ 375.00 $ 408.75 $ 345.00 $ 273.75* $ 325.00 $ 349.00 $ 386.25 b 24 gal Mojave Sand 120.00 130.80 87.601, 114.24 111.84 123.60 c 24 gal Navajo White 120.00 130.80 87.60* 114.24 111.84 123.60 d 24 gal Champagne 120.00 130.80 87.60* 114.24 111.84 123.60 18 36 gal Paint Remover 304.20 320.40 232.20* 19 400 gal Paint Thinner 340.00 280.00 448.00 500.00 236.00* 20 300 gal Lacquer Thinner 630.00 735.00 540.00* 837.00 705.00 21 100 can 16 oz Spray - Aluminum 85.00* 225.00 22 300 can 16 oz Spray - Assorted Colors 255.00 447.00 258.00 246.00 %,- 387.00 294.00 23 150 can 16 oz Spray Red Oxide Primer 232.50 402.00 207.00 123.00* 355.50 24 60 gal Alkyd Enamel - Orange 840.00 729.00* 25 250 gal Alkyd Enamel - Light Blue 2887.50 2725.00* 26 12 gal Prep -Sol Solvent 49.68* 27 750 gal Reducer 1912.50 1657.50* (Continued) (Continued) Byron Cox Dunn- Ellis Glidden Pervo Sears- Sinclair Paint Co. Edwards Paint Co, Paint DiV, Paint Co, Naylor Paint Co. ITEM Paint Co, Paint Co. 28 Non - Sanding Primer a 12 gal Light Grey $ 136.80 $ 119.88', b 12 gal Red Oxide 136.80 119.88* c 80 gal Light Blue 944.00'^ 1020.00 29 Interior /Exterior Enamel Undercoat a 50 gal White $ 252,50* 274.50 $ 342,00 b 50 gal Tan 272,50* 299.50 342.00 30 200 gal Vinyl Extender 680,00 $ 630,00* 650,00 946,00 780,00 31 24 gal Interior Sealer 198,00 257.28 157.20J, 32 12 gal Semi -Gloss Interior Wood Finish 109.80' 126.60 143.64 117.60 33 36 gal Lacquer Sanding Sealer 250.20 181.00 175.32* 180.00 34 6 gal Lacquer - Clear Gloss 42.30 30,600, 31,02 30.90 35 16 qt Clear Varnish 67.20 51.20 $ 45.60 $ 26.40% 35.20 52.00 36 16 qt Spar Varnish 66.40 40.00 42.88 37.60 31.20* 64.00 37 48 qt Satin Varnish 201.60 141.60 126.72 81.12* 105.60 156.00 38 32 qt Oil Stains 88.00 83.20%; 150.08 89.60 39 20 gal Boiled Linseed Oil 147.00 72.001, 102.00 139.80 99.00 (Continued) - Recommended - Sub -Total 6% Tax Recommended - Total Terms First Year Option Second Year Option Minimum Order for Prepaid Shipment Byron Cox Dunn - Paint Co. Edwards $100,00 1 gal Ellis Paint Co. $ 1053.83 $ 815.80 63.22 $ 6414.38 48.94 $ 1117.02 $ 864.74 1% 10 days 2% 30 days No $ 7826.69 No No 1% 30 days No $100,00 1 gal Ellis Glidden Pervo Paint Co. Paint Div. Paint Co. $ 6414.38 $ 2024.40 $ 769.82 $ 7383.67 $ 1567.98 46,18 443,02 94.07 $816.00 $ 7826.69 $ 1662,05 1% 20 days 1% 30 days Net No No No No No No 20 gal 16 gal 20 gal Sears- Sinclair Naylor Paint Co. Paint Co. $ 6414.38 $ 2024.40 384.86 121.46 $ 6799,24 $ 2145.86 1% 10 days 2% 30 days No No No No None None