SR-07-11-1978-6JSanta Monica, California
TO: Mayor and City Council
FROM: City Staff
June 28, 1978
IJU` 1 1 19>
oz
SUBJECT: Recommendation to award bid for container repair service.
Bid No. 1382. /2
�3v//50 AJ
Introduction 002
This report concerns award of bid in the estimated amount of
$26,808.00 for refuse container repair service during the current
fiscal year. This service is for labor only, with the City furnish-
ing materials; hence, sales tax is not applicable. Funds, in the
amount of $33,625.00 are budgeted in account 01- 500 - 441 - 000 -312,
Sanitation Department Special Equipment Maintenance.
Background
The use of outside contractors to supplement the City's container
repair capability was initiated in December 1977 on a trial basis.
Services were procured for short terms to test feasibility; hence
formal contracts were not required. In view of the projected
repair requirement, it was considered in the City's interest to
enter into a long -term agreement to insure continuity of service
and price stability.
In response to published Notice Inviting Bids to furnish this
service as required, bids were received and publicly opened and
read in the office of the City Manager June 27, 1978. Proposal
forms were mailed to thirty -one (31) potential suppliers and
notices were advertised in accordance with City Charter and Muni-
cipal Code Provisions. Two (2) proposals were received as listed
on the attached Schedule of Bids. The figures listed in the
6
J U L 1 1 1978
T0: Mayor and City Council -2- June 28. 1978
"Extension" column are the estimated yearly cost to the City based
upon a projected monthly requirement of five (5) one -yard bins,
sixty (60) two -yard bins, five (5) three -yard bins, and one (1)
bottom per month. The estimated average cost to refurbish a two -
yard bin is less than fifty dollars ($50.00) including materials.
Similar new containers were last purchased at $159.76 each.
Recommendation
It is recommended that the award be made to Container Repair Service,
as the lowest and best bidder, in the total estimated amount of
1 • 112 11
Prepared By:
RNA: cg: mo
Attachment
R.N. Aronoff
Purchasing Agent
Reference:
Contract No. 3050
(CCS)