SR-07-25-1978-6QSanta Monica,' ,alifornia, July 19, 1978
TO: Mayor and City Council
FROM: City Staff JUL 2 5 1978
SUBJECT: Recommendation to waive further competitive bidding
and to accept bid for newspaper press and auxiliary''
equipment.
Introduction
This report concerns waiver of further competitive bidding and
acceptance of a $78,000.00 bid for the newspaper press and
auxiliary equipment formerly owned by the Santa Monica Evening
Outlook. The press, platemaking equipment and electrical controls
were acquired as part of the downtown redevelopment project.
Background
This machinery initially was placed on the market through formal
bid procedure with the minimum bid deposit established at $25,000.00.
This offering was preceded by a comprehensive sales campaign with
advertisments placed in the Los Angeles Times, New York Times,
Chicago Tribune, Wall Street Journal, (national edition), Editor
& Publisher, The Publishers' Auxiliary and a west coast printing
machinery newspaper. This was supplemented by forty -five (45)
telephone calls to companies throughout the United States who might
be interested or who cound furnish the names of prospects.
Approximately one hundred Invitations to Bid and proposal packages
were mailed in response to telephone calls or to companies listed
in national publications and telephone directories. No bids were
received at the scheduled opening April 18, 1978. Subsequent to the
opening, Staff continued to seek out buyers by mail and by telephone.
Emphasis was placed on South America, Mexico and India.
1 of 2
T0: Mayor and City Council
Central National Corporation, agents for El Nacional of Caracas,
Venezuela, was the only bidder from whom a responsible firm offer
over $4,000.00 was received. Central National Corporation bid
$78,000.00 and posted a good faith deposit of $5,000.00. In view
of the need to remove this equipment by September 1, 1978, to
meet building demolition deadlines, the offer was accepted subject
to Council approval. It is estimated that the dismantling will
require a minimum of four weeks. The Staff considers that the
initial formal bid offering has satisfied the intent of the City
charter and municipal code provisions and that further efforts
to sell through formal bid procedure would incur additional expense
with no assurance of success.
Recommendation
It is recommended that further competitive bidding be waived and
that the bid for the newspaper press and auxiliary equipment by
Central National Corporation, agents for El Nacional of Caracas,
Venezuela, in the amount of $78,000.00 be accepted.
Prepared By: R.N. Aronoff
Purchasing Agent
2 of 2
Santa Monica,' ,alifornia, July 19, 1978
TO: Mayor and City Council
JUL 2 5 1978
FROM: City Staff
SUBJECT: Recommendation to waive further competitive bidding ,
and to accept bid for newspaper press and auxiliary
equipment.
Introduction
This report concerns waiver of further competitive bidding and
acceptance of a $78,000.00 bid for the newspaper press and
auxiliary equipment formerly owned by the Santa Monica Evening
Outlook. The press, platemaking equipment and electrical controls
were acquired as part of the downtown redevelopment project.
Background
This machinery initially was placed on the market through formal
bid procedure with the minimum bid deposit established at $25,000.00.
This offering was preceded by a comprehensive sales campaign with
advertisments placed in the Los Angeles Times, New York Times,
Chicago Tribune, Wall Street Journal, (national edition), Editor
& Publisher, The Publishers' Auxiliary and a west coast printing
machinery newspaper. This was supplemented by forty -five (45)
telephone calls to companies throughout the United States who might
be interested or who cound furnish the names of prospects.
Approximately one hundred Invitations to Bid and proposal packages
were mailed in response to telephone calls or to companies listed
in national publications and telephone directories. No bids were
received at the scheduled opening April 18, 1978. Subsequent to the
opening, Staff continued to seek out buyers by mail and by telephone.
Emphasis was placed on South America, Mexico and India.
1 of 2
T0: Mayor and City Council
Central National Corporation, agents for El Nacional of Caracas,
Venezuela, was the only bidder from whom a responsible firm offer
over $4,000.00 was received. Central National Corporation bid
$78,000.00 and posted a good faith deposit of $5,000.00. In view
of the need to remove this equipment by September 1, 1978, to
meet building demolition deadlines, the offer was accepted subject
to Council approval. It is estimated that the dismantling will
require a minimum of four weeks. The Staff considers that the
initial formal bid offering has satisfied the intent of the City
charter and municipal code provisions and that further efforts
to sell through formal bid procedure would incur additional expense
with no assurance of success.
Recommendation
It is recommended that further competitive bidding be waived and
that the bid for the newspaper press and auxiliary equipment by
Central National Corporation, agents for E1 Nacional of Caracas,
Venezuela, in the amount of $78,000.00 be accepted.
Prepared By: R.N. Aronoff
Purchasing Agent
2 of 2
RESOLUTT ^N NO. 5062 (CCS)
CITY CO IL SERIES
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA WAIVING FURTHER FORMAL BID
PROCEDURE AND ACCEPTING A BID FOR NEWSPAPER
PRESS AND AUXILIARY EQUIPMENT.
WHEREAS, the City of Santa Monica desires to sell a newspaper
press and auxiliary equipment acquired as part of the downtown
redevelopment project; and
WHEREAS, this equipment was offered through competitive formal
bid procedure and no bids were received; and
WHEREAS, to call again for formal bids would incur additional
expense and delay with no assurance of response; and
WHEREAS, this equipment must be removed by September 1, 1978, in
order to meet building.demolition schedules; and
WHEREAS, Central National Corporation, agents for E1 Nacional
of Caracas, Venezuela, has submitted as offer of $78,000.00 for
this equipment.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Council finds that the timely sale of
this printing equipment is necessary and in the best interests of the
City.
SECTION 2. That to further advertise for formal competitive
bids would incur additional time and expense with no assurance
of response.
SECTION 3. That further formal competitive bidding is waived
and the bid of $78,000.00 submitted by Central National corporation,
agents for E1 National of Caracas, Venezuels, is accepted
SECTION 4. The City Clerk Shall certify to the adoption of
this resolution and thenceforth and thereafter the same shall be
in full force and effect.
ADOPTED AND APPROVED THIS 25th day of July 1978.
I
Mayor
ATTEST:
CityjClerk
✓� I
h. Thereby certify that the foregoing resolution was
duly adopted by the City Council of the City of Santa Monica at a
regular meeting thereof, held on the 25th day of
July 1978, by the following vote of the Council:
AYES: Councilpersons: Bambrick, Cohen, Reed, Scott, Trives,
van den Steenhoven, Mayor Swink
NOES: Councilpersons: None
ABSENT: Councilpersons: None
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-2-
Reference:
Contract No. 3065
(CCS)