SR-07-08-2014-3EID
City uncil Report
City of
Santa Monica'
City Council Meeting: July 08, 2014
Agenda Item: 3E
To: Mayor and City Council
From: Donna C. Peter, Director of Human Resources
Subject: Resolution Approving a Side Letter of Agreement between the City of
Santa Monica (CSM) and the Santa Monica Municipal Employees
Association (MEA) pertaining to Shift Differential payment for permanent
Library employees.
Recommended Action
Staff recommends that the City Council adopt the attached Resolution approving a Side
Letter of Agreement between the City and the Santa Monica Municipal Employees
Association (MEA) regarding the clarification of an existing shift differential benefit for
permanent Library employees covered by the MEA Memorandum of Understanding
(MOU).
Executive Summary
Approval of the Side Letter of Agreement clarifies an existing type of compensation paid
to certain Library employees as a shift differential for working on Sundays. This
clarification is made consistent with regulations for reporting compensation to the
California Public Employees Retirement Systems (CaIPERS). There is no additional
cost to the City associated with this approval.
Discussion
The current memorandum of understanding (MOU) between the City and MEA provides
additional compensation to Library employees as an incentive to work Sundays as part
of their regular work schedule. The City has been paying this compensation to
employees for many years and has been reporting it to CalPERS as a shift differential.
However, the language in the MOU includes this compensation in Section 2.03
Overtime. In order to clarify the intent of this form of compensation and to reflect the
method and manner of how this compensation is provided, a Side Letter of Agreement
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amending the existing MOU was negotiated between the City and MEA. CalPERS has
requested that this amendment to the MOU be approved by the City Council.
Financial Impacts & Budget Actions
There is no fiscal impact to the City in approving this resolution and Side Letter of
Agreement.
Prepared by: Donna C. Peter, Director of Human Resources
Approved:
Donna C. Peter
Director of Human Resources
Attachments:
A. Resolution
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Forwarded to Council:
Rod Gould
City Manager
SIDE LETTER OF AGREEMENT
THE CITY OF SANTA MONICA AND SANTA MONICA MUNICIPAL EMPLOYEES
ASSOCIATION
The City of Santa Monica (City) and the Santa Monica Municipal Employees Association (SMMEA) hereby
agree that for employees covered herein who hold permanent positions at the Library, a 50 % shift
differential shall be paid for all hours worked on a Sunday assignment. It is the Intent of the City to
assign Sunday work on a volunteer basis. However, in the event there are not enough volunteers to staff
the Sunday work at the Library, the work will be assigned on an equitable basis among employees.
Furthermore, the following language will be removed from Section 2,03 Overtime of the SMMEA
Memorandum of Understanding;
"For employees covered herein who hold permanent positions at the Library, the full time work week
shall be defined as forty (40) hours, Monday through Saturday, as scheduled be the City Librarian or
his /her designated representative. Overtime shall be paid for hours worked on Sunday, it is the intent
of the City to assign Sunday work on a volunteer basis. However, In the event there are not enough
volunteers to staff the Sunday work at the Library, the work will be assigned on an equitable basis
among employees.
SANTA MONICA MUNICIPAL
EMPLOYEES ASSOCIATION
Off,-. ^
Linnea Hernandez, President
CITY OF SANTA MONICA
s�.
Donna C. Peter,
Director of Human Resources
City Council Meeting: July 08, 2014 Santa Monica, California
RESOLUTION NO. 10820 (CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA APPROVING A SIDE LETTER OF AGREEMENT
BETWEEN THE CITY OF SANTA MONICA AND THE SANTA MONICA MUNICIPAL
EMPLOYEES ASSOCIATION
WHEREAS, the City administration and representatives of the Santa
Monica Municipal Employees Association have met and conferred under the terms of
Ordinance No. 801 (CCS) and have reached agreement on wages, hours and other
terms and conditions of employment; and
WHEREAS, Section 2.06 of Ordinance No. 801 (CCS) of the City of Santa
Monica requires preparation of a written agreement between the administration and
employees if an agreement can be reached; and
WHEREAS, Section 2.06 of Ordinance No. 801 (CCS) further provides
that any such agreement shall not be binding unless and until presented to the
governing body for determination; and
WHEREAS, the purpose of the agreement is to promote and provide
harmonious relations, cooperation, and understanding between the City and the Santa
Monica Municipal Employees Association; and
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Adopted and approved this 8th day of July, 2014.
O'Connor, Mayor
I, Sarah P. Gorman, City Clerk of the City of Santa Monica, do hereby certify that
the foregoing Resolution No. 10820 (CCS) was duly.adopted at a meeting of the Santa
Monica City Council held on the 8t" day of July, 2014, by the following vote:
AYES: Councilmembers: Davis, Holbrook, McKeown, Vazquez, Winterer
Mayor O'Connor, Mayor Pro Tern O'Day
NOES: Councilmember: None
ABSENT: Councilmember: None
ATTEST:
LL
Sarah P. Gorman, City Clerk
Reference:
Resolution No. 10820
(CCS)