SR-06-24-2014-3GCity Council Meeting: June 24, 2014
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Bid Award for Purchase of Two Compressed Natural Gas (CNG) Aerial
Trucks
Recommended Action
Staff recommends that the City Council award Bid #4132 for the purchase and delivery
of two CNG - powered aerial trucks to Fritts Ford, a California -based company, in an
amount not to exceed $323,831.
Executive Summary
This purchase would replace two vehicles that have reached the end of their useful
lives. In March 2014, the City solicited bids for the purchase of two new and unused
aerial trucks. After reviewing the bids received, staff recommends Fritts Ford as the
best bidder for the purchase and delivery of two CNG - powered aerial trucks in the
amount of $323,831.
Discussion
The City replaces vehicles that have reached the end of their useful life through the
vehicle replacement program. The two vehicles to be replaced are used by the
Transportation Engineering and Management Division's Traffic Signals section for the
installation and maintenance of traffic signals and associated equipment within the city.
This purchase meets the goals of the City's Reduced - Emissions Fuels Policy by
reducing emissions and by using CNG fuel.
Vendor Selection
In March 2014, the City published a Notice Inviting Bids to furnish and deliver two new
and unused aerial trucks to be used by the Transportation Engineering and
Management Division's Traffic Signals section. The bid was posted on the City's on -line
bidding site and notices were advertised in the Santa Monica Daily Press in accordance
1
with City Charter and Municipal Code provisions. Five bids were received and publicly
opened on April 7, 2014 per Attachment A.
The bids were evaluated on price, ability to deliver, and quality of product. Fritts Ford
was the lowest bidder, provided the specified make and model, and has a good
standing relationship with the City. Based upon these criteria, Fritts Ford is the
recommended best bidder to provide two aerial trucks in accordance with City
specifications.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Fritts Ford is for an amount not to exceed
$323,831. Funds are available in the FY 2013 -14 Capital Improvement Program budget
in account C540167.589200.
Prepared by: Heidi Duran, Administrative Analyst
Approved:
Forwarded to Council:
Martin Pastucha Rod Gould
Director of Public Works City Manager
Attachments: A — Bid Summary
7
ATTACHMENT A
BID #! F4132
BID DESCRIPTION! FURNISH AND DELIVER TWO (2) NEW AND UNUSED AREIAL TRUCKS TO BE USED BY TRANSPORTATION ENGINEERING AND MANAGEMENT(DIV1510N 4161, AS REQUIRED BY FLEET MANAGEMENT
BID CLOSING DATE: 4 /7114
ALTEC INDUSTRIES, INC
- FRITSFORD
- WONDRIES FLEETGROUP
SOUTHBAY FORD
SOUTHBAY FORD (Option 1)
DIXON, CA
'RIVERSIDE,CA
ALHAMBRA;CA
HAWTHORNE, CA
HAWTHORNE, CA
Qtt
UNIT PRICE
JEXTENDED -
QTY
UNIT PRICE ._
EMENDED
PON
JUNITPRICS F.
IXIENDED
QTY
UNITPRICE
EXTENDED
QTY..
UNITPRICE
S% DED .
2
$152,000
$305,954
2
S 147,858.00
3 295,716.00
2
S 151,356.00
5 302,712.00
2
$204,446.87
$ 408,893.74
2
5202,285.51
5 404,571112
II
III III N IIII
S 30595400
tl IIII
lIIY IIIIIIIIIIII glll
$ 295 71600
1 11111 1,j 11
II 111111 uI III
S 302,712,
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tl111111111 1111111 'INNS
40689374
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S
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2
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2
$ 1225
$ 24.50
2
3 1225
$ 24.50
2
INCLUDED
$
2
$
5
2
$ 75.00
$ 150.00
2
$ -
$ -
2
$
$ -
2
N/A
2
2
3
0
2
$ -$
2
5 -$
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ALTEC INDUSTRIES, INC:-
FRITTS FORD
-. WONDRIESFIEETGROUP
- SOUTHBAYFORD -.
SOUTHSAY FORD (Option 1)
- DIXONI
RIVER5I DE, CA
'ALHAMBRA(CA
HAWFHORNE,CA
=HAWfHORNE, CA
SPECIFICATIONS
BIDDERS
SPECIFICATIONS
BIDDERS
SPEOFICATDNE
BIDDERS
SPECIFICATIONS
BIDDERS
SPEQFICATONS
BIDDE0.5
EXCEPTIONS
IXCEPTONS
EXCEPTIONS
EXCEPTIONS
EXCEPTIONS
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ATTACHMENT A
BID k: F4162
BID DESCRIPTION: FURNISH AND DELIVER TWO (2) NEW AND UNUSED AREIAL TRUCKS TO BE USED BY TRANSPORTATION ENGINEERING AND MANAGEMENT (DIVISION 416), AS REQUIRED BY FLEET MANAGEMENT
BID CLOSING DATE: 4/7/14
Al INDUSTRIES, INC
Fill FORD
- . WONDRIES FLEET GROU P
SOUTHBAY FORD
S0UTHBAY F0RD (0PtloD 1)
DIXON, CA
RIVERSIDE, CA
ALHAMBRA,CA
HAWDiORNE,CA
HAWTHORNS, CA
DESCRIWWN
Qtt -UNIT.PRIOD
QTY
UN(f PRICE
MENDED
QTY
UNRPRICE
EMENDED /i
QlT
UNRPRICE '.MENDED
Qtt
UNIT PRICE
EXTENDED
NEWAND UNUSEDVEHI0.E, c MPLETEWTH
ALL COMPONENTS AS SPECIFIED
2
$152,000
2
$ 147.858.00
5 295,716.00
2
5 151,356.00
$ 302.712.00
2
$204,446.87
5 408,893]4
2
5202.28ESt
5 404,571.02
SUETOTAL
II, IIII
VIII 1¢I 111
II II II x
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S 29571600
NI IIIIYkI sA
$ 302712.00
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S 404571.02
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$2809302
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38434.25
TIREFEE
2
INCLUDED
2
$ 10.50
$ 21.00
2
$ 10.50
5 21.00
2
5 12.25
8 24.50
2
5 1225
$ 2450
DELIVERY
2
INCLUDED
2
5
IS
2
$ 7500
5 15000
2
S
s
2
5 -
$
OTHER(PLEASE DEGORIBE)
2
WA
P$-
2
2
$
0
2
$ -
6 -
2
5 -
$
BRAND TOTAL
111
1flH
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ATTACHMENT A
810#: F4132
BID DESCRIPTION: FURNISH AND DELIVER TWO (2) 1 AND UNUSED AREIALTRUCKS TO BE USED BY TRANSPORTATION ENGINEERING AND MANAGEMENT (DIVISION 4£6), AS REQUIRED BY FLEET MANAGEMENT
BID CLOSING DATE: 4 /7/14
DESCRIPTION
NEW AND UNUSED VEHICLE, COMPLETE WITH
ALL COMPONENTS AS SPECIFIED
SUBTOTAL
SALES TA %(OLMM
TIRE FEE
DELIVERY
OTHER(PLEABE DESCRIBE)
GRAND TOTAL
Al INDUSTRIES, INC
FRrtTSFORD
- WONDRIES.FLEET GROUP
SOUTHSAY FORD
'. SOUTHBAYFORD(Ol 1) ,
DVON�CA
'RIVERSIDE, CA
'ALHAMBRA, CA
HAWTHORNE, CA
HAR?HORNE, CA
QTY
UNIT PRICE
EMENDED ';'QTY
UNR PLACE
EXTENDFA
pTY -UN
?PRICE
INTENDED
QTY "-
UNIT PRICE
E%TENDED
BUY
UNIT PRICE
EMENDED
2
$152,000
$305,954
2
$ 14],858.00
$ 295,716.00
2
6 151,356.00
$ 302,712.00
2
$204,446.8]
$ 408,893.74
2
5202,285.51
$ 404,571.02
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$ 305954.00
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5
2
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$ 24.50
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$
$
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$ 150.00
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ATTACHMENT A
BID 8: F4132
BID DESCRIPTION: FURNISH AND DELIVER TWO (2) NEW AND UNUSED AREAL TRUCKS TO BE USED BY TRANSPORTATION ENGINEERING AND MANAGEMENT (DIVISION 416), AS REQUIRED BY FLEET MANAGEMENT
BID CLOSING DATE: 4(7)14
ALTEC INDUSTRIES, INC
-FRTT3 FORD
:WONDRIESFLEETGROUP
SOUTHBAY FORD
. SOUDISAY FORD(Opi 1).
OIXON, CA
TRIVERSIDE, CA
'ALHAMBRA,CA
HAWTHORNE, CA
HANVTHORNE, CA
DESCRIPTION
4TY
UNR PRICE °
E%TENOED
QTV `
UNR PLACE -'
EXTENDED
4TV UNR PWCE'
E%tENDED
QTT -
UNR PRICE
EXTENDED
QTY
UNIT PRICE
EMENDED
NEW AND UNUSED VEHICLE, COMPLETE WITH
ALL COMPONENTS AS SPECIFIED
2
$152,000
$305,954
2
$ 14],858.00
$ 295,716.00
2 $ 151,355
$ 302,712.00
2
5204.446.8]
$ 408893]4
2
$202,285.51
$ 404,571.02
SUBTOTAL
IIIIII 1111;; II IIIIII
III II 111111
u':11
$ 305954.00
II III .
;III III
ll'1
$ 295 ]160D
IIIIIIIIII -;III III tillll111
S 302]1200
VIII (IIIIIII
111 II II. II III :il
$ 408893]4
(III aII IIIIIII
III III 1Ia.
$ 404571 02
SALES TA %IS.SH.I
uuu .,IIIVp1!I. IIIIIII
III III III
11!.1111
S 29065.53
II IIUUI III
IIIIII 1111111
1111.
82 8 093 02
111n „IIIIII (IIII .IIIIII ali!il!I!lill
$ 28]5].64.
IIIIII Iuuuu- 411k1!IppI
II. III II IIII
38 Soul
IIII :IIIIIIm III
IIIIL .I II 1 11!
3843425
TIRE FEE
2
INCLUDED
$
2
S 10.50
$ 21.DO
2 $ 10.50
$ 21.00
2
$ 1225
$ 24.50
2
$ 12.25
S 2450
DELIVERY
2
INCLUDED
$
2
$
$
2 $ ]5.00
$ 150.00
2
$
$
2
$
$
OTHER (pLEASEDESCRIBE)
2
NIA
2
2 5
D
2
$
$
2
$ -
GRAND TOTAL
VIII
IIIIIIII
I1Ii�lll :illl 111
$ 335,019.63
II
IIIIII
IIIIIIIII
IIIIIIII �ll
$ 32383002
(IIII IIIIII I I 'I Ii lid
$ 331,640.64
IIIIIII u111� I1 "�
II,;� II IiI IJ I!I!,
$64]]63.14
11110i:: 'ia
l
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$443.029.]]
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ATTACHM ENT A
BID k: F4132
BID DESCRIPTION: FURNISH AND DELIVER TWO (2) NEW AND UNUSED AREIAL TRUCKS TO BE USED BY TRANSPORTATION ENGINEERING AND MANAGEMENT (DIVISION 416), AS REQUIRED BY FLEET MANAGEMENT
BID CLOSING DATE: 4 /7/14
DESCRIPTION
NEW AND UNUSED VEHICLE, COMPLETE WITH
ALL COMPONENTS AS SPECIFIED
SJRTOTAL
SALES TAX(SSAI
TIRE FEE
DELIVERY
OTHER (PLEASE DESCRIBE)
GRAND TOTAL
ALTEC INDUSTRIES, INC
FRITTS FORD
WONDRIES FLEET GROU P
SOUTHBAY FORD.
SOUTHBAY FORD j0p[Lan 3)
DNON,CA
RIVERSIDE, CA
AURAMBRA,CA
HAW ORNE,C,
HAWTHORNE,C4
QTY. :UNRPRICE
EMENDED...
Qtt IUNITPRICE
EMENDED
QTY
UNITPRICE=
MENDED ?QTT
<:
UNRPRILE .EMENDED
QTY '.
UNRPRICE'
MENDED
2
5152.000
$305,954
2
3 14],85800
$ 295,716.00
2
S 151,356.00
$ 302,712.DO
2
$204466.8]
5 408,89374
2
$202,285.51
S 404,511.02
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S28D9302
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3884491
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38434,25
2
INCLUDED
$
2
S 10.60
$ 21.00
2
8 10.50
$ 21.00
2
8 1225
$ 24.50
2
$ 1225
$ 24.50
2
INCLUDED
$
2
$
S
2
S 15.00
$ 15D.00
2
$
$
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2
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$ 323,830.02
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