SR-05-27-2014-3GCity Council Meeting: May 27, 2014
Agenda Item: 5cl-
To: Mayor and City Council
From: Karen o nf Community Cultural Services
olf, Chief Information Of cer,In Information Systems Department
Subject: First modification to agreement with RAND Corporation for the
development of the Local Wellbeing Index
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to contract No. 9837 (CGS) with RAND Corporation, a
California -based company, in an amount not to exceed $90,000 for a total contract
amount of $740,000 to provide for additional scope of work for the development of the
Local Wellbeing Index.
Executive Summary
In November 2013, Council approved a professional services agreement with RAND
Corporation (RAND) in the amount of $650,000 for the development of The Local
Wellbeing Index, a dynamic measurement tool combining quantitative and qualitative
data to provide a multidimensional understanding of community wellbeing. Additional
services are required in the area of user experience design and development, technical
documentation and implementation, as well as end -user research and testing, to build a
platform that will meet the needs of multiple end user groups. A contract modification
with RAND in the amount of $90,000 is necessary to add the additional scope of
services.
Discussion
On November 12 2013 Council approved Contract No. 9837 (GCS) for the
development of The Local Wellbeing Index with RAND Corporation, The Local
Wellbeing Index is the core deliverable of The Wellbeing Project, an effort to measure
and actively improve community wellbeing. The RAND Corporation team was selected
as the most qualified candidate from ten proposals received in response to a published
Request for Proposals (RFP). Since November, RAND Corporation has been assisting
the City in developing the Local Wellbeing Index, including conducting research with
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internal and external stakeholders and convening a panel of 19 interdisciplinary experts
and researchers in the fields of behavioral science, psychology, economics,
sustainability, public policy, public health, and technology to develop the City's
framework for measuring community wellbeing.
The original scope of the project includes identification of wellbeing data indicators,
including research and the engagement of a panel of experts process to inform the
development of a data architecture framework; development of backend data collection,
management, processing, analysis, and warehouse platforms; web -based reporting and
visualization tools; and support in identifying strategies and opportunities for use of the
index findings.
The additional scope of services would supplement RAND's in -house capabilities with
professional expertise in, but not limited to, user experience design. This scope of work
will result in the strategy, technical documentation, and implementation assistance
needed to bring,the index to life for the multiple end user groups who will interact with
and contribute to the data, including City staff, external partners, and residents. As the
platform. that users will engage with is designed, end user testing, refinement, and
engagement or education may be required to support successful implementation of the
user experience strategy. It is anticipated that implementation design, execution, and
refinement may require additional services provided by RAND or their subcontractors to
ensure that the project meets its stated goals of interactivity, usability, and innovation.
The additional scope of work would be incorporated into the existing contract timeline.
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Financial Impacts & Budget Actions
The contract modification to be awarded to RAND is $90,000 for an amended contract
total not to exceed $740,000. Funds are available in the FY 2013 -14 budget in division
20501, the contract will be charged to account 20501.545040.
Prepared by: Brianna Freiheit, Project Manager —The Wellbeing Project
Approved:
Forwarded to Council:
Karen Ginsberg Rod Gould
Director, CommLYnity & Cul Ural ervices City Manager
Jo I
i Information Officer,
I ormation Systems Department
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Reference:
Modified Contract No. 9837
(CCS)