SR-05-27-2014-3ECity Council Meeting: May 27, 2014
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Purchase of Plastic Refuse /Recycling Bins
Recommended Action
Staff recommends that the City Council award proposal #22814 to Ball, Bounce and
Sports, Inc., an Ohio -based company, in an amount not to exceed $50,000 for FY 2013-
14 for the purchase of 2, 3, and 4 -yard plastic refuse /recycling bins, with two one -year
options to renew at the same price, terms and conditions, for a total award amount not
to exceed $950,000 over a three -year period, with future year funding contingent upon
Council budget approval.
Executive Summary
In February 2014, the City solicited proposals for the purchase of 2, 3 and 4 -yard plastic
refuse/ recycling bins. After reviewing the only proposal received, staff recommends
Ball, Bounce and Sports, Inc. to provide plastic bins for a total not to exceed amount of
$950,000 over a three -year period.
Discussion
The City container replacement program provides for the ongoing replacement of 2, 3
and 4 -yard plastic bins used for the storage of solid waste, recycling and food waste
material for collection by the Resource Recovery & Recycling (RRR) Division. More
than 4,000 2, 3 and 4 -yard bins are used throughout the City on a daily basis.
On March 18 2014, Council awarded Bid #4101 to Consolidated Fabricators Corp. for
the purchase of 2 and 3 -yard metal bins. Staff had reviewed the collection operations
needs and determined that a need still existed for both metal and plastic bins in the City.
The metal bins have a smaller width and footprint, which allows for placement in smaller
enclosure areas or at alley locations where space is more compact. The plastic bins
are more desirable due to their lightweight design which may reduce employee injuries
and noise issues.
1
The plastic containers are ideal for handling commercial waste, especially organics and
food waste. Food waste containers are extremely heavy and difficult for staff to
maneuver during collections. Plastic containers are up to 30% lighter than comparable
metal containers and can easily handle loads up to 5000 lbs. Manufactured with
medium or high- density polyethylene material allows commercial containers to be
practically maintenance free; they will not dent, rust or require painting.
The benefits of the plastic refuse /recycling bins are:
• Lightweight - making it easier to maneuver
Quiet - thus reducing noise levels during use by as much as 50 decibels
• Rugged - dent and impact resistant
• Durable - longer product life than metal
Stackable for convenient handling
• UV stabilized against long -term effects of the sun
The new containers would allow for the food waste bins to be replaced first as they are
heavier due to the organic material. The second priority for bin replacement are the
metals bins in areas where noise complaints have been received, and the third priority
for replacement are bins at locations with uneven pavement, which make it difficult for
the bins to be serviced.
Vendor Selection
In February 2014, the City published Notices Inviting Proposals to provide 2, 3 and 4-
yard refuse /recycling plastic bins as required by Resource Recovery & Recycling in
accordance with City specifications. The proposal was posted on the City's on -line
bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. There were 369 vendors
notified and 21 vendors downloaded the proposal. One proposal was received on
March 19, 2014 per Attachment A. Two vendors, American Recycle Products and
Toter, responded that they would not submit a proposal. The City's Purchasing Section
conducted additional outreach to vendors who downloaded the proposal to see why
they did not submit a quote; no responses were received.
2
The proposal was evaluated on price, references, experience, and compliance with City
specifications. Based upon these criteria, Ball, Bounce and Sports, Inc. is
recommended as the best bidder for the purchase of 2, 3 and 4 -yard refuse /recycling
plastic bins in accordance with City specifications. The proposed price was compared
to the price paid in previous years to the same vendor and the pricing was found to be
comparable. This vendor has been very responsive to staff's ongoing operational
needs.
Approximately $50,000 would be required for purchases of plastic refuse /recycling bins
through the end of FY 2013 -14. Purchases for additional years are estimated at:
$300,000 for FY 2014 -15; $300,000 for FY 2015 -16; and $300,000 for FY 2016 -17
(through May 2017), for a total award amount not to exceed $950,000.
Financial Impacts & Budget Actions
The purchase order to be awarded to Ball, Bounce and Sports, Inc. is for an amount not
to exceed $50,000 through the end of FY 2013 -14. Funds are included in the FY 2013-
14 Capital Improvement Program budget in account 0270227.589000. Budget authority
for subsequent years will be requested in each budget cycle for Council approval.
Future funding is contingent upon Council approval.
Prepared by: Kim Braun, Resource Recovery and Recycling Manager
Approved: Forwarded to Council:
inart Pastucha Rod Gould
Director of Public Works City Manager
Attachments: A — Proposal Summary
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OR Number: OG 46672 - Proposal# 22814
Date Opened:
Dept /Div: Public Works /RRR
CITY OF SANTA MONICA - QUOTATION TABULATION SHEET
REMARKS:
Prepared By: Fanba
Vendor Name-
Ball, Bounce & Sports(NUwave)
American Recycle Products
Toter
Payment Terms:
Delivery: c
REM.. DESCRIPTION QTY I
Own truck
UNITPRICE EXTENSION
No Bid
UNITPRICE `.'EXTENSION
No Bid
: UNITPRICE: EXTENSION
UNIT PRICE (EXTENSION
1
2 yard rear loader plastic bin
0
$ 680.00
$
$
$
$ -
$ -
$ -
$ -
2
3 yard front loader plastic bin
0
$ 800.00
$
$
$
$ -
$ -
$ -
$ -
3
4 yard front loader plastic bin
0
$ 850.00
$ -
$
$
$
$ -
$ -
$ -
4
0
$
$
$
$ _
$ _
$ _
$
$
5
0
$
$ -
$
$ -
$ -
$ -
$ -
$
6
0
$ -
$ _
$ _
$ _
$ _
$ -
$
$
Subtotal
$ -
$ -
$
Sales Tax
9.50%
$
$
$ -
$ -
Freight
$
$
$ -
$ -
$
Discount
0%
$ -
0%
$ -
0%
$ -
0%
$
Grand Total
Is -
$
$
$