SR-06-10-2014-3LCity of Monica` Santa M
City Council Meeting: June 10, 2014
Agenda Item: 2—L
To: Mayor and City Council
From: David Martin, Planning and Community Development Director
Subject: First Modification of Professional Services Agreement with Management
Partners
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to Professional Services Agreement No. 9853 (CCS) in the
amount of $50,000 with Management Partners, a California -based company, to provide
interim management assistance until a permanent Assistant Director of Planning &
Community Development (PCD) is hired. This would result in a nine -month amended
agreement with a new total not to exceed $148,600, with future year funding contingent
on Council approval and budget adoption.
Executive Summary
Management Partners has been providing interim management assistance to PCD
since January 2014. Staff recommends modifying this agreement to extend the term of
service and include additional compensation in an amount not to exceed $50,000,
bringing the total amount of compensation awarded to Management Partners to
$148,600. This modification would allow for Management Partners' consulting services
to continue until the City is able to hire a permanent Assistant Director of PCD.
Background
On January 14 2014 Council authorized a Professional Services Agreement with
Management Partners to provide a consultant to serve as an interim Assistant Director
in PCD. Staff anticipates that the permanent position will be filled by September 30,
2014. In the meantime, staff recommends continuing to fill the position on a part -time
basis with an experienced planning professional who can provide interim management
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services and assist the Department in advancing its many efforts, including
development agreements and revisions to the zoning code.
There are a number of national and local consulting firms who routinely provide public -
sector organizations with interim management, organizational analysis, and process
and operational improvement assistance. Currently, Management Partners is providing
a consultant to serve as an interim Assistant Director of Planning & Community
Development at a cost not to exceed $98,600. Since the search has taken longer than
originally anticipated, a modification to the agreement is needed to ensure continuity
until the position is filled permanently. The modification would extend the term of
service to September 30, 2014 at an additional cost not to exceed $50,000.
Financial Impacts and Budget Actions
The agreement modification to be awarded to Management Partners is $50,000, for an
amended agreement amount not to exceed $148,600. Funds are available in the FY
2013 -14 budget in division 01265; the agreement will be charged to account
01265.555060.
Prepared by: Denise Smith, Executive Administrative Assistant
Approved:
Forwarded to Council:
David Martin, Director Rod Gould
Planning & Community Development City Manager
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