SR-04-10-1979-6ISant- Monica, California March 28, 1979
T0: Mayor and City Council
FROM: City Staff
APR 1 0 1979
SUBJECT: Recommendation to waive formal bid procedure and to authorize
direct negotiation for communications center equipment.
Introduction'
This report concerns waiver of formal bid procedure and authorization
to negotiate directly for nine (9) operators' chairs for the new City
communications center. The purchase, estimated to be in the area, of
$2,500.00, including tax, has been budgeted in account number 01 -300-
301- 000 -950, Police Department Capital Improvement.
Background
In consideration of the anticipated severe use of these chairs it was
considered in the City's interest to select a model approved as to
durability and operator comfort by the Federal Aviation Administration
for control tower service.
Upon receipt of informal bids it was ascertained that the total purchase
would exceed the current $2,000.00 informal bid limit. Each of the
responding bidders indicated delivery of 70 or more days for acceptable
types. The time required for the formal bid cycle and the anticipated
time between award and receipt of material will extend beyond the
scheduled date for initiation of communication center operations. It is
considered that solicitation of bids from fifteen (15) vendors has satisfied
the intent of the competitive bid process and that to issue a formal call
for bids would entail expense and delay with no assurance of benefit.
Recommendation
It is recommended the attached Resolution be adopted waiving the formal
bid procedure and authorizing the City Manager to negotiate directly
for communications center equipment.
Prepared by: R.N. Aronoff,
Purchasing Agent
APR 1 0 1979
RESOLUTION NO. 5280 -�
(City Council Series
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA WAIVING FORMAL BID PROCEDURE
AND AUTHORIZING DIRECT NEGOTIATION FOR
COMMUNICATIONS CENTER EQUIPMENT
WHEREAS, the need exists for operators' chairs for the
police communications facility; and
WHEREAS, the City has solicited informally bids from all known
potential vendors; and
WHEREAS, to issue a formal Invitation to Bid for these chairs
would entail both expense with no assurance of benefit and unacceptable
delay
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That the need exists for operators' chairs for
the police communications facility.
SECTION 2. That the informal bid solicitation has satisfied
the intent of competitive bid procedure.
SECTION 3. That to issue a formal call for bids would entail
expense and delay with no assurance of benefit.
SECTION 4. That formal bid procedure is waived and that the
City Manager is authorized to negotiate directly for this equipment.
APPROVED AS TO FORM:
r
ity Attorney
ADOPTED AND APPROVED THIS 10th DAY
OF April , 1979,
MAYOR
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION,
N0, 5280 , WAS DULY ADOPTED BY THE CITY COUNCIL OF THE CITY
OF SANTA MONICA AT A REGULAR MEETING THEREOF HELD ON
April 10 , 1979 BY THE FOLLOWING COUNCIL VOTE:
AYES:
NOES
ABSENT
ABSTAIN:
COUNCILMEMBERS: Bambrick, Cohen, Reed, Scott, Trives,
van den Steenhoven, Mayor Swink
COUNCILMEMBERS: None
COUNCILMEMBERS: None
COUNCILMEMBERS: None
ATTEST:
�C Y C ERK
�i
Reference:
Contract No. 3202 (CCS)
E'
Resolution No. 5280