SR-06-26-1979-11GJUy 2 "
s 1979
Santa Monica, California June 13, 1979
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Construction and Modification to The Heritage Square Museum
and Landscaping
Introduction
This report recommends award of contract for certain rehabilitation work for
the Heritage Square Museum. An oral report will be presented to City
Council concerning the low bidder.
Background.
The City Council approved $100,000 of Community Development Block Grant funds
to be spent on a fifty -fifty matching basis for the improvements to the
Heritage Square Museum.
During the past nine months, work in excess of $100,000 value has been completed
through private funding. The work which has been completed includes:
1. The house - moving and foundation work.
2. The construction of fire exits, porches, and structural improvements
to provide for public building floor loading, rough plumbing and
electrical work, and an elevator.
3. New roof, exterior prime coat painting, and a fire sprinkler system.
The work proposed to be done with Community Development Block Grant funds
includes:
1. Landscaping.
2. Sprinkler irrigation system.
3. Entrance sidewalks. //
4. Metal roof gutters and down spouts. JUN 2 6 1979
To: Mayor and City Council -2- June 13, 1979
5. Two coats of exterior paint and /or stain.
6. Dry wall.
7. Exterior masonry veneer and other work.
Bids for this project will be opened on June 25, 1979.
City Engineer's Estimate . . . . . . . . . . . . $ 96,000
Funds in the amount of $98,000 are available from account No. 19- 500 - 451 - 512 -920
for this portion of the work.
Recommendation
It is recommended that the contract be awarded to the lowest responsible bidder,
as presented by oral report.
Prepared by: Stan Scholl
Jay Sax
Agenda Item 11 -G: Presented at this time was a recommendation for award
of a contract for construction and modification to the Heritage Square
Museum and landscaping.. Mayor Pro Tempore Reed moved to approve the
staff recommendation, i. e., t Contraci No. 3sNo. 3s 63(CCS) to Joseph
M. Eubanks in the amount of $92,232 for construction and modification to
HeritageSquare- Museum and landscaping and authorizing change orders to
the funds available to allow for. normal contingencies during construc-
tion but not to exceed $95,000. Second by Councilmember Swink. The
motion was approved by the following vote:
Council Vote: Affirmative: Councilmembers Bambrick, Jennings,
Swink, Yannatta, Mayor Pro Tempore
Reed and Mayor van den Steenhoven
Negative: Councilmember Scott
CITY COUNCIL MEETING JUNE 26, 1979
Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
NA
June 25, 1979
SUBJECT: Item 11 -G. Supplemental Report on the Construction and Modification
to The Heritage Square Museum and Landscaping. Award of Contract.
Introduction
This report recommends that the City Council award a contract to Joseph Wm.
Eubanks for certain rehabilitation work for the Heritage Square Museum in the
amount of $143,501, with restrictions to limit the actual expenditures to $95,000.
Background
Bids for constructing modifications to the Heritage Square Museum were opened
in the City Council Chambers after 3:00 p.m., Monday, June 25, 1979, and were
read publicly by the Assistant City Clerk.
Plans and specifications were issued to seven contractors. Two bids were
received as follows:
Joseph Wm. Eubanks $ 143,501
E. B. Kilstofte ...................... 129,588*
City Engineer's Estimate 96,000
* E. B. Kilstofte chose to "no bid" three of the fourteen bid items totalling
$49,456 included in Eubank's bid. The effective low bidder is, therefore,
Joseph Wm. Eubanks.
Community Development Block Grant Funds in the amount of $98,000 are available
for this project. Therefore, it is proposed to limit the scope of the work to
the following:
To: Mayor and City Council -2- June 25, 1979
1. Landscaping, including entrance walkways.
2. Sprinkler irrigation system.
3. Exterior masonry chimney veneer.
4. Metal roof gutters and downspouts.
5. Exterior painting.
6. Wood fencing.
7. Electronic security system.
8. Finish plumbing and electrical including lighting fixtures.
9. Ceramic tile plus certain other work.
Comparable bids for these work items are as follows:
Joseph Wm. Eubanks ................... $ 92,232
E. B. Kilstofte ..................... 127,927
Work remaining on this project includes interior drywall, insulation, finish
carpentry and millwork, forced air heating, interior painting, leaded glass
windows, and miscellaneous.
Recommendation
It is recommended that the subject contract be awarded to Joseph Wm. Eubanks
in the amount of $92,232, and be supplemented with Change Orders to the funds
available to allow for normal contingencies during construction, but not to exceed
$95,000.
Prepared by
Stan Scholl
Doug McAteer