SR-06-26-1979-6C-18Sant; Monica, California May 11, 1979
TO: Mayor and City Council
FROM: City Staff 2 P,
SUBJECT: Recommendation to award bid for emulsified asphalt.
Bid No. 1439.
Introduction
This report concerns award of bid to supply emulsified asphalt as ordered
by the City during the period July 1, 1979 through June 30, 1980. This
award shall be subject to availability of funds in the budget approved
for the impending fiscal year. The award, in the estimated amount of
$9,001.52, will be charged to account 01- 500 -421- 000 -414 (Street and
Road Materials).
Background
This material is used as base rock for paving, fill in for ditches,
aspahltic concrete mix, dusting new paving and to absorb oil spills,
Expenditures during the current year for these items have averaged
approximately $1,400.00 per month. In response to published Notice
Inviting Bids to furnish approximately twenty -two thousand (22,000)
gallons of SSI -H asphalt emulsion in lots as ordered, three (3) proposals
were received and publicly opened and read May 10, 1979, Proposal forms
were mailed to seventeen (17) asphalt dealers and notices were advertised
in accordance with City Charter and Municipal Code provisions,
Edgington Oil Company, Inc., was the lowest bidder as indicated on the
attached Summary of Bids,
Recommendation
It is recommended that the award be made, subject to budget approval, to
Edgington Oil Company, Inc., as the lowest and best bidder, in the
estimated total amount of $9,001.52, including tax,
Prepared By: R.N, Aronoff,
Purchasing Agent
JUN 2 6 1979
22,000 Gallons SS -1H
Asphalt Emulsion
6% Tax
Total
Terms
One Year Option
Two -Year Option
Recommended
SUMMARY OF BIDS
EMULSIFIED ASPHALT
OPENING DATE: MAY 10,1979
Berk Oil Company
Per Gal. Extension
$ .4125
Douglas Oil Company
Per Gal. Extension
$9,075.00 $ .406
544.50
$9,619.50
Net
Yes
Yes
$8,932.00
535.92
$9,467.92
Net
No
La
Bid No. 1439
File No. 2188
Edgington Oil Company
Per Gal. Extension
$ .386 $8,492.00'
All of the prices quoted above are subject to change on receipt of thirty (30) days
advance notice. The City has the right to seek other sources if the projected change
is unacceptable.
509.52
�y,VU1..7GF
Net
No
No
Reference:
Contract No. 3350 (CCS)