SR-06-26-1979-6C-2Santa "inica, California May 18, 1979
TO: Mayor and City Council
FROM: City Staff N 2 6 1979
SUBJECT: Recommendation to award bid for bus schedules.
Bid No. 1451.
Introduction
This report concerns award of bid, in an amount not to exceed
$8,000.00, for bus time schedules as ordered during the period July 1,
1979 through June 30, 1980. This award shall be subject to the avail-
ability of funds in approved budget account 35 -600- 654 - 000 -450 (Trans-
portation Department Schedules).
Background
In response to published Notice Inviting Bids to furnish and deliver
bus time schedules in quantities as ordered, bids were received and
publicly opened and read May 17, 1979. Proposal forms were mailed to
forty (40) printing establishments and notices were advertised in
accordance with City Charter and Municipal Code provisions. Two (2)
bids were received as listed on the attached Summary of Bids. The prices
quoted are subject to price adjustment based upon the percentage of
change in the Wholesale Price Index (form Paper) between November, 1979,
and May, 1979.
Recommendation
It is recommended that the award be made, subject to budget approval,
to Copy Kat Printers, as the lowest and best bidder, in an amount not to
exceed $8,000.00.
Prepared By: R.N, Aronoff,
Purchasing Agent
1979
Bid No, 1451
SUMMARY OF BIAS File No. 2201
BUS TIME SCHEDULES
OPENING DATE: MAY 17. 1979
2. Schedules for Lines 9, 10, 12,
13 & 14. Two folds to 32"
Copy Kay
EZ
ITEM NO
Printers
Print
1. Schedules for Lines 1,2,3,5,
M
13.75
7 & 8. Four folds to 32"
5,000
$ 17.00
50# Stock
$ 20.25
M
5,000
$ 18.00 M
$ 22,00 M
10,000
17.00 M
20.25 M
15,000
16.75 M
19,75 M
20,000
16,50 M
19.50 M
Additional Charge for 60# Stock
1.20 M
1.25 M
2. Schedules for Lines 9, 10, 12,
13 & 14. Two folds to 32"
50# Stock.
9.50
M
13.75
M
5,000
$ 17.00
M
$ 20.25
M
10,000
16.00
M
18.50
M
15,000
15.75
M
18.00
M
20,000
15,50
M
17.75
M
Additional Charge for 60# Stock
1.00
M
1.00
M
3. Schedules for Line 11. One
Fold, 50# Stock,
5,000 $
9.50
M
13.75
M
10,000
9.00
M
11.75
M
15,000
8,75
M
11.25
M
20,000
8.50
M
10.75
M
Additional Charge for 60# Stock
.60
M
.75
M
4. Consolidated press run discount: Both bidders offered an
additional one -half percent (2 %) discount when a sub -order
of 125,000 schedules is placed at one time. Both also offered
an additional one per cent (1 %) when the sub -order total is
150,000 schedules.
5. Copy Revision
Negative Charge $ 8,00 Ea. $ 10.00 Ea.
Copy Change (Per Line) 3.00 Ea. 5.00 Ea.
Minimum Revision Charge 12.00 15.00
Terms Net Net
Delivery 14 Days 14 Days
Options No No
Price adjustment to be made January 1, 1980, based upon percentage of
change in the Wholesale Price Index (Form Papers) between November,
1979 and May 1979.
Reference:
Contract No. 3335 (CCS)