SR-05-22-1979-6HSanta N`-nica, California May 2, 1979
TO: Mayor and City Council
FROM: City Staff SAY 2 1979!
i
SUBJECT: Recommendation to award bid for petroleum products. 6�Lvo�
Bid No. 1448.
Introduction
This report concerns award of bid in the estimated total amount of
$47,199.01 for motor oils, hydraulic and transmission fluids and solvent
as ordered during the period July 1, 1979 through June 30,1980.
$27,475.20 will be charged to account number 35 -955- 130 - 000 -000, Trans-
portation Department Inventory, and $19,673.81 will be charged to account
number 99- 955 - 001 - 000 -000, Central Warehouse Revolving Account. Individual
item prices are subject to change and are based upon current posted prices
on the bid opening date.
Backgxoun,d
In response to published Notice Inviting Bids to furnish petroleum products
as ordered during the the next fiscal year, bids were received and publicly
opened and read April 24, 1979, Proposal packages were mailed to fifty -two
(52) oil and gasoline companies and notices were advertised in accordance
with City Charter and 'Municipal Code provisions. Four (4) bids were
received as listed on the attached Summary of Bids. No responsive bids
were received for gasoline and diesel fuel, Items One through Six, The
Staff currently is working with State and Federal agencies to assure a
continuing fuel supply.
Recommendation
It is recommended that award be made to Union Oil Company and to A,G, Layne,
Inc., as the lowest and best bidders as follows:
4 H
M AY 2 2 1979]
°-nta Monica, California May 2, 1979
TO: Mayor and City Council
Recommendation continued
Union Oil Co. Items 7 - 11 $42,538.01
A.C. Layne, Inc. Item 12 4,661.00
$47,199.01
The above prices include tax.
Prepared By: R.N. Aronoff
Purchasing Agent
SUMMARY
PETROLEUM
OPENING DATE:
A.G.
Layne,
Inc.
ITEM 7
660 Gallons (in drums)
Automatic Transmission
Fluid.
ITEM 8
6- UU-Gallons (in bulk)
Automatic Transmission
Fluid.
ITEM 9
7-,iO-00 Gallons (in bulk)
SAE 30 Motor Oil.
ITEM 10
SGallons (in bulk)
SAE 40 Motor Oil.
ITEM 11
gallons (in bulk)
Hydraulic Oil.
ITEM 12
5- gallons (in bulk)
Stoddard Solvent.
Recommended - Sub Total
Tax
Recommended - Total
Terms
$2.57
$2.57
$1.89
$1.89
$1.76
OF BIDS
PRODUCTS
APRIL 24, 1979
Mobil
Oil
Co.
$ .87
($4350.00)
$4,350.00
261.00
$4,661.00
Net
$2.34
$2.29
$1.67
$1.79
$1,24
$1.34
Net
1st Year Option Yes No
2nd Year Option Yes No
Figures In Parenthesis Are Extended Totals
M. K.
Oil
Co.
$1.78
$1.68
Bid No. 1448
File No. 2198
Union
Oil
Co.
$1.72
($1135.20)
$1.52
$1.24 $1.05
(10,500.00)
$1.27 $1.12
($16,800.00)
$1.12
$ .92
Net
Yes
No
$1.03
(2575.00)
$40,130.20
2,407.81
$42,538.01
Net
No
No
Reference:
Contract No. 3221
(CCS)