SR-01-24-1978-6GSanta Monica, California, January 12, 1978
TO: Mayor and City Council
FROM: City Staff JAN 2 4 1978
SUBJECT: Submission of a Revised Short Range Transportation Plan
and Contract Reimbursing City Transportation Department
for Revision Work
Introduction
In order for the City Transportation Department to remain eligible for
federal transportation grant funds, the City must file a Short Range
Transportation Plan with the Southern California Association of Govern-
ments (SCAG). To accomplish this, SCAG has offered, through the attached
contract, to reimburse 800 of the City's expenses in preparing this docu-
ment.
Background
Transportation Plan Revision Required
Federal Transit System Management regulations require that each region
prepare a Short Range Transportation Plan each year, based on a study of
existing transit operations and future plans, in order for bus operators
to remain eligible for federal transportation funds. Two years ago, SCAG
sponsored major work on a Short Range Transportation Plan by Wilbur Smith
and Associates. The Council authorized the City Manager to file Santa
Monica's portion of the Plan at its August 24, 1976 meeting. As was the
case last year, SCAG this year has requested only a revision of the plan
due to the expenses of repeating the study. This second revision will en-
tail up- dating any dated material in last year's first revised plan.
Reimbursement Contract
SCAG has offered to reimburse up to 800 of the expenses of preparing the
revisions, up to a $9,000 maximum (i.e., at the maximum SCAG would pay
$7,200 of the expense). The City would be required to contribute services
JAN 2 4 1978
To: Mayor and City Council -2-
equal to the other 20% (a maximum of $1,800)
which SCAG will repay its share is attached.
January 12, 1978
A copy of the contract through
Because it is necessary to produce a plan to maintain the Transportation De-
partment's federal fund eligibility, the Department has moved ahead to make
the revisions and believes that the contract will cover its expenses.
Alternatives
1. The City Council can choose not to file the document. The City would
then lose its eligibility for federal transportation funds and there
would be no need to consider the contract.
2. The City Council can authorize the City Manager to file the revised
Short Range Transportation Plan, but refuse to approve the contract
with SCAG. The Department would then lose the benefit of up to
$7,200 in reimbursement.
3. The City Council can authorize the City Manager to file the Revised
Short Range Transportation Plan with the Southern California Association
of Governments, and approve the attached contract permitting the Trans-
portation Department to receive 80% reimbursement for preparing the
documents.
Recommendation
City Staff recommends that:
1. The City Council authorize the City Manager to file the revised
Short Range Transportation Plan with the Southern California
Association of Governments (SCAG) and'
2. Approve, and authorize the City Manager to sign the attached
contract permitting the Transportation Department to recover 80%
of its expenses in preparing the revisions.
Prepared by: Jack Hutchison
Bob Durant
JFH /RD /dag
attachment: SCAG Contract
Agenda Item 6 -G: -- Presented at this time was a recommemdation to authorize
filing of the revised Short Range Transportation Plan with Southern
California Association of Governments (SCAG) and to enter into a contract
with SCAG to permit the City to recover 800 of revision preparation
expense. Council discussion ensued regarding the role of SCAG and other
regional agencies in administering the transportation program, after
which Councilmember Reed moved to authorize filing of the revised Short
Range Transportation Plan with Southern California Association of Govern-
ments (SCAG) and enter into Contract No. 2447(CCS) with SCAG in order to
permit the City to recover 80 percent of revision preparation expense.
Second by Mayor Swiuk.
Council Vote: Unanimously approved S -0
Absent: Councilmembers Trives, van den Steenhoven
CITY COUNCIL MINUTES - January 24, 1978