SR-01-24-1978-11ASanta Monica, California, January 12, 1978
To: Mayor and City Council
From: City Staff
Subject: Landscape Architect
JAN 2 4 1978
Introduction:
This report recommends the firm of Kammeyer, Lynch and Partners, Inc.
for the development of a Master Plan, Environmental documents and indi-
cates the fee for the preparation of these items.
Background:
A committee composed of the Director of Recreation and Parks, Park
Superintendent, City Engineer and Principal Planner interviewed six
landscape architectural firms. They were: Robert Herrick Carter
and Associates, Iwanaga Associates, Royston, Hanamoto, Beck & Abey,•
EDAW, Lang and Wood, and Kammeyer, Lynch and Partners, Inc. As a
result of these - interviews and the checking of references on the
performances of the agencies, the firm of Kammeyer, Lynch & Partners
is recommended to be retained to do the necessary Master Plan and
Environmental documents. Working drawings and bid documents are
not part of this proposed contract.
Kammeyer, Lynch and Partners has strong experience in park design
and development. The City of Irvine has used them several times
and recommends them very favorably.
The scope of their work shall be as follows:.
Scope and Process:
1. Architect shall prepare and furnish to the City a Master Plan
utilizing the following approach: 1 I
JAN 2 4 1978
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To: Mayor and City Council -2- anuary 12, 1978
A. Four general community meetings for citizens interface
shall be held. The meeting schedule shall be phased in
coordination with the City.
Five specific meetings with the Recreation and Parks
Commission and City Council for special focus on draft
and final Master Plan shall be held. The meeting schedule
shall be phased in coordination with the City.
Meetings as required with City departments and representatives
in developing the Master Plan shall be held.
B. Architect shall use a work flow process with the following
phases:
1. Project Initiation and Objectives.
2. Programming and Data Collection.
3. Schematic Development.
4. Master Plan.
5. Environmental Statement.
C. Work products shall be finalized as follows:
1. Master Plan of the total project showing the general
arrangement of all facilities including play, recreation
building, parking, walkways, plantings.
2. .Schematic building plan for the community recreation
center.
3. Drawings (sections) showing the general character
of the facility.
4. A probable construction cost estimate of the development.
5. An environmental statement incorporating the State and
Federal requirements for this level of planning effort.
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To: Mayor and City council -3- January 12, 1978
D. Upon completion of the Master Plan, architect will deliver
to the City all drawings, data and information relative to
the project.
2. The time table for completion of the Master Plan process shall
be as follows:
A. Project initiation, four general community meetings, January
25, 26, 30, 31. "
B. Programming, data collection, schematic draft, Master Plan,
February 1 through April 20.
C. Present to Recreation and Parks Commission, April 20.
D. Revisions, present final Master Plan to Recreation and Parks
Commission, May 18. (20 copies)
E. City Council approvals, June 13, 27, and July 11.
This time table is based on the City providing accurate topography
base maps; necessary soil reports; and timely approvals.
3. All services to be rendered here under shall be subject to the
direction and approval of the Director of Recreation and Parks.
Compensation and Payment
1. The method of compensation shall be fixed maximum amounts including
reimbursable charges for the work as outlined in the scope:
A. Attendance at public meetings not to exceed $1,170.
B. Prepare Master Plan schematic building plan, character
drawings, probable cost estimates plus supportive work,
fixed fee, $14,700.
C. Prepare environmental documents not to exceed $4,100.
2. Reimbursable items include reproduction charges and photography.
To
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Mayor and City (.cuncil -4- January 12, 1978
These charges will be invoiced at 1.15 times the direct cost
and are not to exceed $150. Costs exceeding this amount must
receive prior approval of the Director of Recreation and Parks.
Extra work is considered any work either not called for within
this agreement or revisions required by the City on previously
approved work. Extra work will be conducted on an hourly basis,
at straight time at the following rates:
Principal in Charge $ 40.00 per hour
Project Manager
Designer
Staff
$ 30.00 per hour
$ 25.00 per hour
$ 20.00 per hour
Architect shall have prior approval from the City for any extra
work. The architect has indicated that there would not be a fee
differential between Master Planning a 14 acre park and a 20 -25 acre
park. The only exception would be if there was a desire upon the
part of the City for a more extensive design than normally produced
in a Master Plan.
Architect shall invoice the City monthly in proportion to the
time expended on the project
thirty days.
Recommendation:
Payments shall be made within
Staff recommends Council approve the hiring of Kammeyer, Lynch and
Partners as the landscape architect for Clover Park, in an amount
not to exceed $20,120, and direct the City Atrorney to prepare the
necessary legal contract and authorize the City Manager to sign.
Prepared by
DTA:11
Donald T. Arnett
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7' /
Agenda Item 11 -B: Presented at this time was a recommendation for
establishment of a site development committee for park development at
the Santa Monica Airport. City Manager Williams said the staff report
outlines the schedule for completing the design for the park development
at the airport and suggests use of a site development committee to assist
the architect in that development. During discussion of the time frame,
Dir. Williams acknowledged the concern expressed by Council of design
review being completed before the determination has been made as to park
size and activities. He explained that delay would not allow the City
to meet the July 15, 1978 deadline for submission to the State for
funding.
Counciluiember Trives moved that the Council make a decision regarding. the
anticipated maximum size of land to be made available for park use on
that site at the Council meeting of January 24,_1978. Second by Mayor
Pro Tempore Cohen.
Council Vote: Unanimously approved 7 -0
Recreation and Parks Director Arnett said that staff would provide
Council with two estimates for architectural services based on two park
sizes at the next meeting:
CITY COUNCIL MINUTES - January 10, 1978
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Agenda Item 11 -A: Presented at this time was.a recommendation for
approval of hiring Kammayer, Lynch &, Partners as landscape architect for
Clover Park, authorization for City Manager to execute contract document
and Council action on the size of the park. City Manager Williams
outlined the staff reconmendation for hiring of the, landscape architect
in an amount not to exceed $20,120 for development of a Master Plan for
Clover Park and said the estimated costs of increasing.the park by an
additional 7.7 acres would be $50,000 to $60,000 for development purposes
and $7,000 per acre per year for maintenance. He said the projected
revenue is $17,000 per acre per year if the property is leased for office
and industrial uses. Mr. Williams said it is staff's opinion that the
previously recommended .14 acres would supply the minimum needs for park
service in that area. Public participation was allowed at this point
and Councilmember Reed moved to limit each speaker to three minutes.
Secon. y Mayor Pro Tempore Cohen.
Council Vote: Unanimously approved 5 -0
Absent: Councilmembers Trives, van den Steenhoven
The following persons spoke in support of adding to the size of Clover
Park: Sara Pringle, Ken Pringle, Jim Hoyt, Nadine Mettler, Helen
i4yerson, Jill Nester, Luci Ziegert, Linda Lessing, Karen Aplin, Lillian
Abelson, Geraldine Kennedy, Donna Lee, Peter Kennedy, Sheila McLendon,
Frank Hotchkiss and Rita Augustine.
dike McGregor spoke in opposition to extending the park size and in
support of providing some industrial -uses on the site.
..,avor Pro Tempore Cohen moved to approve the staff recommendation for a
14 acre park. After discussion Mayor Pro Tempore Cohen withdrew his
emotion. After discussion regarding the financial feasibility of acquiring
the additional acreage, Councilmember Reed moved to authorize the addition
of 7.7 acres to the Clover Park Master Plan and development of the par:
when financially feasible. Second by CounciLnember Bambrick. Discussion
ensued regarding park needs in the City, costs related to an increased
park size, and the possibility of Santa Monica City College sharing in
the maintenance costs of some of the park space. The motion to increase
the park size failed on the following vote:
Council Vote: Affirmative: Councilmember Reed
Negative:, Councilmembers Bambrick, Cohen, Scott
and Mayor Swink
Absent: Councilmembers Trives, van den Steenhoven
Mayor Pro Tem ore Cohen moved to approve the hiring of Kammayer, Lynch
Partners as lan scape architects for the development of Clover Park, by
Contract No. 2451(CCS) in an amount not to exceed $20,120. Second by
Councilmember Reed.
Council Vote: Affirmative: Councilmembers Bambrick, Cohen, Reed,
Swink -
Negative
Absent:
Councilmember Scott
Councilmembers Trives, van den Steenhoven
CITY COUNCIL MINUTES - January 24, 1978
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