R10813City Council Meeting 06 -10 -14
Exhibit D
Santa Monica. California
RESOLUTION NUMBER 10813 (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE CITY CLERK
TO OBTAIN SPECIFIED SERVICES FOR THE CITY RELATING
TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION
TO BE HELD ON NOVEMBER 4, 2014
WHEREAS, a General Municipal Election is to be held in the City of Santa
Monica on November 4, 2014; and
WHEREAS, in the course of conduct of the election it is necessary for the City
Clerk to obtain the services of a professional election supplier; and
WHEREAS, aft necessary expenses in performing these services shatt be paid
by the City of Santa Monica.
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS:
SECTION 1. The firm of Martin & Chapman Co. is approved to furnish to the City
all necessary professional services and supplies authorized by the City Clerk to conduct
either a concurrent or consolidated election, which services include, but are not limited
to:
1. Provide a Calendar of Election Events setting the dates and requirements
of the Election Code.
2. Provide suggested forms of resolutions and notices required for the
election.
3. Provide necessary ballots, supplies and instructions for voting in the
precinct and for absentee voting.
4. Provide Self - Mailer Sample Ballot & Voters Pamphlet with candidates'
statements, measures and absent voter application for each registered
voter in the City.
5. Prepare and attach special labels to Self - Mailer pamphlet and arrange for
delivery to the post office.
6. Have a qualified person available by telephone or in person at all times to
assist the City Clerk should problems arise at anytime during the election
process.
7. Furnish general guidance throughout the election.
SECTION 2. The City shall pay Martin & Chapman Co. for all election supplies
and services rendered. In the event any election supplies requested by the City and
furnished by Martin & Chapman Co., are not correct, or contain errors such that the
same are not acceptable to or usable by the City, there shall be no charge therefore
made upon the City.
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SECTION 3. Martin & Chapman Co. shall submit an itemized invoice to the City
detailing the supplies furnished. The City shall pay all sums due and owing within 30
days of the receipt of the statement.
SECTION 4. The total amount of these services shall not exceed $156,280.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM
l J '
MA "HA JONEV MOUTRIE
City Attorney
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Adopted and approved this 10th day of June, 2014.
r .-
am O'Connor, Mayor
I, Sarah P. Gorman, City Clerk of the City of Santa Monica, do hereby certify that
the foregoing Resolution No. 10813 (CCS) was duly adopted at a meeting of the Santa
Monica City Council held on the 10th day of June, 2014, by the following vote:
AYES: Councilmembers: Davis, Holbrook, McKeown, Vazquez, Winterer
Mayor O'Connor, Mayor Pro Tern O'Day
NOES: Councilmember: None
ABSENT: Councilmember: None
ATTEST:
Sarah P. Gorman, City Clerk