SR-04-08-2014-8C - 101-002City Council and
° of a Parking i Report
Saa nta rilonic
City Council Meeting: April 8, 2014
Agenda Item: D�
To: Mayor and City Council
Chairperson and Parking Authority Members
From: Gigi Decavalles- Hughes, Director of Finance
David Martin, Director of Planning and Community Development
Donna Peter, Director of Human Resources
Subject: Transition of Parking Operations Section to the Planning and Community
Development Department and Further Modification to Reorganizations in
the Police Department and City Manager's Office
Recommended Actions
Staff recommends that the City Council and Parking Authority:
1. Adopt a Resolution establishing classification and salary rates for various
positions detailed in Attachment A;
2. Approve the position and classification changes detailed in Attachment B; and
3. Appropriate FY 2013 -14 expenditure and revenue budget adjustments and
approve corresponding adjustments to the FY 2014 -15 budget plan as detailed in
Attachment C.
Executive Summary
Since the February 11, 2014 Midyear Budget review, a number of important transitions
require expedient budget adjustments in order to maintain operations at their optimal
levels. Responding to the growing need to connect parking with traffic and circulation
and planning, staff is proposing to consolidate the City's parking and transportation
engineering, operations and planning functions into one department.
Staff is proposing budget adjustments for the transition of the Parking Operations
Section of the Finance Department to the Transportation Engineering and Management
Division of the Planning and Community Development Department. Additionally, staff is
proposing to transfer the oversight and administration of the franchise -based system for
the regulation of taxi cab operations with the City from the Finance Department to the
Planning and Community Development Department. These adjustments would have no
net budget impact.
Further changes in the salary resolution and position control are necessary to complete
the Police Department reorganization. These were unable to be included in the Midyear
budget as they required that the City meet and confer with the impacted bargaining
groups. Agreement was reached so the changes can now be implemented. There are
no additional FTEs and no budget adjustments required based on this action.
Finally, the new position that would replace the retiring Deputy City Manager had not
been finalized at the time of the Midyear budget but has since been completed and is
included in the attached resolutions.
Background
On February 11 2014, Council received the FY 2013 -14 through FY 2017 -18 Financial
Status Update of the City's current and projected fiscal status as the City enters the FY
2014 -15 exception based budget preparation process. Council also approved FY 2013-
14 midyear expenditure and revenue budget adjustments and staffing changes.
Discussion
Since the Midyear budget session, staff has identified a number of staffing
reorganizations and changes that require immediate attention in order to maintain
operations at their optimal levels, as follows:
Parkinq and Taxi Franchise Operations
For more than four years, the Parking Operations Section in the Finance Department
has collaborated closely with the Transportation Engineering and Management Division
in the Planning and Community Development Department. The Parking Operations
Section, currently housed in the Administration Division of the Finance Department,
manages the operation of the City's 12 parking structures, 27 lots and approximately
5,900 parking meters, develops and implements policy related to parking structures, lots
and rates, administers the fulfillment of all parking permits (preferential, beach, etc.),
and collects revenue for these areas and administrative parking citations. The Planning
and Community Development Department, on the other hand, is responsible for the
planning of metered space locations and time restrictions, new parking structures and
temporary lots, preferential parking zones, valet areas and permits, wayfinding, and
shared parking in the City. The experience of parking a car is directly related to
operating a vehicle on City streets, and both groups have supported each other in
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implementing key components of the Land Use and Circulation Element (LUCE) and
other Council policies. By moving the Parking Operations Section into the Planning and
Community Development Department, the City would create a more direct connection
between parking operations, traffic and circulation, and transportation planning. This
change would ensure that transportation planning strategy is informed by all aspects of
traffic and circulation, including parking and vice versa.
The taxi franchise program is currently operated in the Business and Revenue
Operations Division of the Finance Department, and would be moved into the Planning
and Community Development Department. The operation of taxis on City streets is
directly related to the City's traffic and circulation policies and operations, as well as
planning for the City's evolving mobility and enforcement of existing codes. Therefore,
the consideration of these critical elements would be integral in the development of a
new franchise agreement on January 1, 2016.
Police Department
The Police Department reorganization was presented and recommended changes were
approved when the Midyear budget was presented to Council. At that time, the City
was still meeting and conferring with two bargaining groups that were impacted by some
of the changes. Agreement was reached. The department is ready to move forward
with implementation but it is necessary to include these final changes in the attached
salary and position control resolutions.
City Manager's Office
The change in the Deputy City Manager position was discussed in the mid -year staff
report but the job classification review had not been completed. The review was
recently concluded and the revised classification and salary are included in the attached
resolutions.
t.,
Position Changes
The Parking and Taxi Franchise operations transfer would result in nine full time
equivalent (FTE) positions moving to the Planning and Community Development
Department from the Finance Department. While there would be no net change to the
General Fund, the City's financial policies require that the City Council approve all
budget changes made between departments. Based on this transfer from one
department to another, temporary changes in staffing are necessary in the
Transportation Engineering and Management Division in Planning and Community
Development. Principal Traffic Engineer and Traffic and Parking Manager
classifications are being created to allow for the increased supervision and
management of this additional function. Any final changes, if necessary, would be
included in the exception based budget. In regards to the Police Department and City
Manager's Office adjustments, there would be no change in FTEs but a division change
is necessary in the Police Department. The changes are detailed in Attachments A and
B.
rd
Financial Impacts & Budget Actions
The proposed adjustments reflect the budget transfer of $34.5 million in revenues and
$13.1 million in expenditures from the Finance Department to the Planning and
Community Development Department. The net change to the General Fund is $0.
Detail for the FY 2013 -15 adjustments is included in Attachment C.
Prepared by: Susan Lai, Budget Manager
David Martin
Director of Planning and Community
Development
G K. <.
D na Pet r
Director of Human Resources
Forwarded to Council:
Rod Gould
City Manager
Attachments:
Attachment A
Resolution for Position Changes
Attachment B
Position and Classification Changes for FY 2013 -14
Attachment C
FY 2013 -15 Budget Adjustments
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REVISIONS TO FY 2013 -15 REVENUE AND EXPENDITURE BUDGET APPROPRIATIONS
FY2013 -14 FY2014 -15.
Increase/ < Increase /
°und /Department /Division Description - .(Decrease) (Decrease)
Revenue Budget Adjustments ($ in thousands)
GENERAL FUND (01)
Finance Department
Reorganization - Parking Operations transfer from Finance to Planning &
Community Development (34,048.6) (34,649.3)
Reorganization - Taxi Franchise Operations transfer from Finance to Planning &
Community Development (466.6) (466.6)
Finance Department Total $ (34,515.2) $ (35,115.9)
Planning & Community
Development Department
Reorganization - Parking Operations transfer from Finance to Planning &
Community Development 34,048.6 34,649.3
Reorganization - Taxi Franchise Operations transfer from Finance to Planning &
Community
Planning & Community
Development Department Total
x190
34,515.2 $ 35,115.9
TOTAL GENERAL FUND REVENUE ADJUSTMENTS $ - $ -
Expenditure Budget Adjustments (S In thousands)
GENERAL FUND (01)
Finance Department
Reorganization - Parking Operations transfer from Finance to Planning &
Community Development (13,038.5)
Reorganization -Taxi Franchise Operations transfer from Finance to Planning &
Community Development (35.7) (160.1)
Finance Department Total $ (13,0742) $ (13,195.9)
Planning & Community
Development Department
Reorganization - Parking Operations transfer from Finance to Planning &
13,038.5 13,035.8
Reorganization - Taxi Franchise Operations transfer from Finance to Planning &
Community Development 35.7 160.1
Planning & Community
Development Department Total $ 13,074.2 $ 13,195.9
TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS $ - $ -
Reference:
Resolution No. 10805
(CCS)