SR-04-08-2014-3HCity Council Meeting: April 8, 2014
Agenda Item: 3 H
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Purchase Order Amendment for the Purchase of Nine Police Motorcycles
Recommended Action
Staff recommends that the City Council approve a change order to purchase order
358884 -OP in the amount of $13,068 with Hollister Honda, a California -based company,
for the purchase and installation of additional equipment for nine police motorcycles.
This would result in a revised purchase order total not to exceed $247,501.
Executive Summary
Up- fitting of police motorcycles with additional equipment is necessary to meet the
operational needs of the Police Department. Staff recommends that Council approve
the amendment of purchase order 358884 -OP, which would increase the purchase
order amount by $13,068, resulting in a revised purchase order total not to exceed
$247,501.
Discussion
The City replaces vehicles that have reached the end of their useful life through the
vehicle replacement program. On May 14 2013, Council awarded Bid #4049 to
Hollister Honda for the purchase of nine Honda motorcycles to be used by the Police
Department in the amount of $234,433. The City received the first three motorcycles in
September 2013. Upon inspection, Police staff determined that additional equipment
would be needed to meet the operational needs of the Police Department. This
requirement was not previously identified as needed by the Police Department until after
the award of the bid.
The equipment needed on each motorcycle is for lighting, equipment mounting, and
communications. This change order would increase purchase order 358884 -OP by a
total of $13,068, to pay for the additional equipment necessary, resulting in an amended
purchase order total amount of $247,501. In order to ensure the timely delivery of the
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motorcycles with the additional equipment installed, the City is requesting that Hollister
Honda perform the installation.
Financial Impacts & Budget Actions
The change order to be awarded to Hollister Honda is $13,068, for an amended
purchase order total not to exceed $247,501. Funds are available in the FY 2013 -14
Capital Improvement Program budget in account 0540167.589200.
Prepared by: Heidi Said, Administrative Analyst
roved:
Forwarded to Council:
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