SR-01-14-2014-3GID
yo i Council Report
Santa Monica
City Council Meeting: January 14, 2014
Agenda Item: 3 -0
To: Mayor and City Council
From: David Martin, Director of Planning and Community Development
Subject: Modification of Agreement with PCR Services Corporation to provide
historic resource analysis
Recommended Action
Staff recommends that City Council authorize the City Manager to negotiate and
execute a third modification to professional services agreement #2579 in the amount of
$40,000 with PCR Services Corporation, a California -based company, to provide
professional services in the field of historic preservation. This will result in a four year
amended agreement with a new total amount not to exceed $105,000, with future year
funding contingent on Council budget approval.
Executive Summary
This report explains the need to increase the City's existing contract with PCR Services
Corporation to provide professional services in the field of historic preservation,
including evaluation of a property's eligibility when a structure of merit, landmark, or
historic district application is filed as well as analysis of proposed alterations to
designated historic structures. This work is necessary to continue to support the City's
Historic Preservation Program and Goals and Policies of the City Historic Preservation
Element. The $40,000 modification would bring the total contract amount to $105,000.
Background
On November 20, 2012, the City and PCR Services entered into Agreement Number
2579 in the amount of $30,000 to provide professional services in the field of historic
resource analysis. These services include analysis of proposed alterations to
designated Landmark structures and non - designated structures that are considered to
be historic resources when a discretionary permit application is involved; evaluation of a
property's eligibility when a landmark, structure of merit or historic district application is
filed and, other research projects as required when requested by the Landmarks
Commission or staff. On February 19, 2013, a First Modification was entered into in
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order to include additional services to be performed by Consultant and to increase the
total contract price by $15,000. On April 4, 2013, due to the volume of work to support
the City's Historic Preservation Program, a Second Modification was entered into to
increase the contract price by $20,000 to reflect the cost of providing the additional
services. At these points, the agreement was below the Council approval threshold.
Discussion
The City Council and the community have identified protection of neighborhoods as one
of the City's highest priorities. The City's Landmarks Commission and Historic
Preservation Program actively support this mission through the evaluation of properties
for protection and designation as structures of merit, landmarks, or historic district
contributors. Further, alterations to designated properties require careful review to
ensure compliance with the Secretary of Interior Standards for Historic Preservation.
Additionally, historic resource evaluation is frequently required during the development
review process to ensure potential resources are carefully evaluated and are
appropriately protected or incorporated into new development projects as necessary to
minimize impact to the City's historic and architectural framework.
PCR Services Corporation has provided the City with thorough and timely analysis on
historic resources issues. Given the firm's experience and knowledge of the City's
historic fabric and existing scope of work, staff recommends modifying the agreement to
allow for additional historic preservation services. The $40,000 modification will result in
a contract for a total of $105,000. No further modifications are anticipated this fiscal
year.
Contractor /Consultant Selection
In June 2012, an RFQ was sent to seven firms that specialize in historic resource
evaluation. Responses were received from six qualified firms: PCR Services
Corporation; ICF International; Historic Resources Group; Architectural Resources
Group; Galvin Preservation Associates; and, Ostashay and Associates. PCR Services
Corporation was one of the firms selected based on their familiarity with Santa Monica's
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unique culture, resources and contexts, past practice in developing and preparing
thorough and complete reports, experience in evaluating proposed designs affecting
historic buildings and structures, and its ability to commit professional staff and
resources to serve the City's needs.
Financial Impacts & Budget Actions
The agreement modification to be awarded to PCR Services is $40,000, for an
amended agreement total not to exceed $105,000. Funds are available in the FY 2013-
14 budget in division 01266; the agreement will be charged to 01266.555060.
Prepared by: Scott Albright, Senior Planner
Approved:
P W 4.
David Martin, Director
Planning & Community Development
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Forwarded to Council:
Rod Gould
City Manager
Reference:
Agreement No. 9857 (CCS)