SR-12-10-2013-3GCity Council Meeting: December 10, 2013
Agenda Item: 3 —C" t
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Reject Bid for the Purchase of One CNG Truck - Mounted Loader
Recommended Action
Staff recommends that the City Council:
1. Reject all bids received on October 7, 2013 for the purchase and delivery of one
new compressed natural gas (CNG) truck - mounted loader.
2. Direct staff to reissue a bid in order to obtain the best bidder for the purchase and
delivery of one new CNG truck - mounted loader.
Executive Summary
On October 7, 2013, one bid was received for the purchase and delivery of one CNG
truck - mounted loader for the Resource Recovery and Recycling Division. Staff
recommends rejecting all bids for Bid #4109 to allow staff the opportunity to revise the
specifications to obtain more competitive pricing.
Discussion
In September 2013, the City published a Notice Inviting Bids to furnish and deliver one
new CNG truck - mounted loader for the Resource Recovery and Recycling Division.
The bid was posted on the City's on -line bidding site, and notices were advertised in the
Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. One bid was received and publicly opened on October 7, 2013, in the
amount of $345,406 (Attachment A). A previous bid was awarded by Council on
October 26, 2010, for a similar vehicle utilized by the Water Division in the amount of
$247,567. Staff recommends rejecting all bids, as the only bid of $345,406 represents a
nearly 40% increase over the previous purchase within a three -year period. Staff would
revise the bid specifications to decrease the gross vehicle weight rating and modify the
loader in order to obtain more competitive pricing while still meeting the needs of the
1
Resource Recovery and Recycling Division. Staff would rebid the purchase of one new
CNG truck - mounted loader in early 2014.
Financial Impacts & Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Prepared by: Thomas Bullers, Administrative Analyst
Approved:
"Qu�
Martin Pastucha
Director of Public Works
Attachments: A —Bid Summary
E
Forwarded to Council:
Rod Gould
City Manager
Bid No. 4109 PB Loader for RRR ATTACHMENT A
Bid Description: Furnish and deliver one (1) new and unused truck mounted loader, as required by Fleet Management
Bid Closing Date: October 7, 2013
Nixon- Egli Equipment Co.
Ontario, CA.
Item
! Pricing
Response
Description
Quantity
Unit Price
Extended Price
1
New and unused vehicle, complete with all
components as specified
1
$315,430.00
$315,430.00
2
Subtotal
$315,430.00
3
Sales Tax (9.5%)
$29,965.85
4
Tire Fee
1
$1.75
$10.50
5
Delivery
1
INCL
INCL
6
Other (Please describe)
1
7
Grand Total
$345,406.35
Item
Supplemental Questions
Response
8
Do you come into City of Santa Monica to conduct business?
Yes
9
Do you deliver parts and /or products in your own company
vehicle?
No
10
Will you be able to comply with the insurance and business
license requirements for the City of Santa Monica?
Can Comply
Item
General Questions
Response 1
11
Please state the year, make, and model of quoted vehicle:
2014 Peterbilt 320
12
If additional fees were indicated above, please describe below:
13
Please state guaranteed delivery date:
300 -330 (Days after receipt of order)
14
Payment Terms
Net 30
15
Additional purchases of vehicles
5% Increase * If purchased on or after December 2013