SR-11-26-2013-3LCity Council Meeting: November 26, 2013
Agenda Item: N)
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Award Construction Contract for Green Bike Lanes on Main Street and
Broadway
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a construction contract with
Chrisp Company, a California -based company, in an amount not to exceed
$523,852 (includes a 10% contingency) for the installation of Green Bike Lanes
on Main Street and Broadway.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The Main Street and Broadway Green Bike Lane Project takes place on Main Street
between Colorado Avenue and Ozone Avenue and on Broadway between 6th Street
and Centinela Avenue. This project would improve visibility and comfort for bicyclists on
Main Street, a popular north /south bikeway and on Broadway, a popular east/west
bikeway as part of a prominent bikeway network envisioned in the City's Bicycle Action
Plan.
In September 2013, the City solicited bids for the construction of buffered green bike
lanes on Main Street and Broadway. Four bids were received and opened on October
16, 2013. Staff recommends Chrisp Company, the best bidder, for construction of the
project at a cost not to exceed $523,852.
Discussion
On November 22, 2011, Council adopted the final Bicycle Action Plan, which supports
the City's Land Use and Circulation Element (LUCE) goals to encourage and facilitate
bicycling in Santa Monica. Among the recommendations approved in the Bicycle Action
Plan were infrastructure improvements to create visible, wider, green bikeways on
Broadway and Main /2nd Streets, implementing a visible "green cross" of buffered bike
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lanes along the most heavily used bikeways in the city and providing good links to all
other bikeways and destinations. The green bikelanes on Main Street and Broadway
will be installed using the same material and color that was used on the Ocean Park
Complete Green Street project, which is performing well approximately a year since
completion.
Plans for green bike lanes on 2nd Street between Colorado Avenue and California
Avenue have been developed but will be implemented after the repaving of 2nd Street,
which was deferred to accommodate completion of Parking Structure 6.
Contractor Selection
On September 21 and 23, 2013, the City published a Notice Inviting Bids for the
construction of green bike lanes on Broadway and Main Street in accordance with City
specifications. The bid was posted on the City's online bidding site and advertised in
the Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. The City Clerk's office received four sealed bids, which were publicly
opened by the Deputy City Clerk on October 16, 2013. Bid results are as follows:
Bidder
Chrisp Company
PCI
Sterndahl Enterprises, Inc.
Alpha 1 Construction
Location
Base Bid
Rialto, CA
$ 476,229
Long Beach, CA
$ 574,796
Sun Valley, CA
$ 633,405
Santa Fe Springs, CA
$ 639,998
Engineering Estimate
$ 765,000
Bids were reviewed by Public Works staff and evaluated on understanding of the
project's scope, direct experience on similar projects, approach to the work, technical
competence, qualifications of the proposed staff, and the ability to meet the desired time
frames.
Chrisp Company, located in Rialto, CA, is recommended as the best bidder based on
the price, product availability, selection, quality of material, and compliance with City
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specifications. Staff contacted references provided by Chrisp Company for a green bike
lanes project for the University of California, Davis; highway striping projects in the cities
of Danville and Hayward, California, for Caltrans; and roadway striping projects for
Contra Costa County and the City of Berkeley. Reference agencies reported that work
was completed in a timely and cost - efficient manner while maintaining consistent
quality. Staff also verified with the Contractor's State License Board that Chrisp
Company's license is current, active, and in good standing.
Construction Management and Public Outreach
Construction management and public outreach for this project would be provided by
City staff. Construction management would include inspecting the contractor's work
during construction, verifying and documenting field changes and unforeseen
conditions, monitoring and mitigating impacts as a result of the construction activities,
attending contractor's safety meetings, attending periodic progress meetings, and
maintaining all necessary inspection documentation relevant to the work conducted
during construction. Public outreach would include notifications distributed, within a
perimeter of 500 feet, to adjacent properties and the surrounding community detailing
the scope of the project and subsequent updates, potential impacts including possible
night work, weekly updates via the City's "Know Before You Go" (aka KBUG) website,
weekly updates in the Santa Monica Daily Press, and meetings with affected entities as
necessary for successful project implementation.
Construction Schedule
Work is anticipated to begin the week of January 13, 2014 and be completed by March
30, 2014.
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Financial Impacts & Budget Actions
The contract to be awarded to Chrisp Company is for an amount not to exceed
$523,852 (including a 10% contingency). Funds are available in the FY2013 -14 Capital
Improvement Program budget in account 0014071.589000.
Prepared by: Allan Sheth, Civil Engineering Associate
Approved:
t
Martin Pastucha
Director of Public Works
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Forwarded to Council:
Rod Gould
City Manager
Reference:
Contract No. 9839
(CCS)