SR-11-26-2013-3HCity Council Meeting: November 26, 2013
Agenda Item:
To: Mayor and City Council
From: David Martin, Director of Planning and Community Development
Subject: Reject Bids for the Real -Time Beach Parking Project
Recommended Action
Staff recommends that the City Council:
1. Reject all bids received on October 30, 2013 for the Real -Time Beach Parking
Project.
2. Direct staff to reissue a bid in order to obtain the best bidder for the Real -Time
Beach Parking Project.
Executive Summary
On October 30, 2013, one bid was received for the construction of the Real -Time Beach
Parking Project. However, the bid did not meet the minimum 12.5% Disadvantaged
Business Enterprise (DBE) federal requirement, as outlined in the bidding documents.
Staff recommends rejecting all bids and reissuing the request for bids in order to obtain
the best bidder for this project.
Discussion
The Real -Time Beach Parking Project would construct real time parking and travel
information signs for motorists traveling to Santa Monica beach parking lots adjacent to
the Pier, on Ocean Avenue and Palisades Beach Road. Signs placed near the Santa
Monica Freeway off -ramps would also display parking information for garages in the
Downtown area. All signs would display clear and concise parking information at the
entrance to each parking lot and at key gateways to the City. When central parking lots
fill up, the signs would help to distribute traffic, increase the efficiency of existing parking
resources, and reduce traffic congestion.
On October 10 and 12, 2013, the City published a Notice Inviting Bids in the Santa
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Monica Daily Press. The bid documents were posted on the City's online bidding
system. More than 30 contractors requested the bid documents. The City Clerk's
Office received one formal bid that was publicly opened by the Deputy City Clerk on
October 30; 2013.
The Real Time Beach Signs Project is federally funded which requires a minimum of
12.5% DBE participation in the project. Staff's review of the bid documents showed
only a 5.76% DBE participation. If the bidder does not meet or exceed the 12.5% DBE
goal, "Good Faith Effort" documentation must be submitted. According to federal
regulations, the bidder has four additional business days to resubmit their "Good Faith
Effort" documentation. The bidder did not submit the "Good Faith Effort" documentation
before November 5, 2013. Since the bidder did not meet the federal DBE goal and did
not provide their Good Faith Effort documentation, the bid is considered nonresponsive.
Staff recommends rejecting the bid and immediately reissuing the request for bids in
order to obtain the best bidder for this project. The rejection of bids incurs a 3 month
project delay. Project completion is now anticipated in June 2014.
Financial Impacts & Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
Forwarded to Council:
Da d Martin, Director Rod Gould
Planning and Community Development City Manager
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