SR-02-11-2014-3HCity Council Meeting: February 11, 2014
Agenda Item: 5-H
To: Mayor and City Council
From: David Martin, Director of Planning & Community Development
Subject: Professional Services Agreement Modification for Berkeley Street Traffic
Engineering Study
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to Professional Services Agreement #2589 in the amount of
$30,000 with Stantec Consulting Services, Inc., an Illinois -based company to provide
design services to implement recommendations of the Berkeley Street Traffic
Engineering study. This will result in a three year amended agreement with a new total
amount not to exceed $90,000, with future year funding contingent on Council budget
approval.
Executive Summary
Stantec Consulting Services, Inc. has been assisting the City in conducting a traffic
engineering evaluation of Berkeley Street between Stanford Street and Wilshire
Boulevard. Work to -date has included a detailed evaluation of existing conditions, two
public meetings with residents of the street, and development of recommended
conceptual improvements. At the most recent public meeting in November the
residents expressed support for the recommended conceptual improvements. City staff
would like to continue with the design of these recommended improvements so that
they can be prioritized for funding and ultimately construction. Therefore, staff is
requesting modification to Stantec's professional services agreement in the amount of
$30,000 so that the additional engineering design services can be completed.
Background
Stantec has been assisting the City in conducting a traffic engineering evaluation of
Berkeley Street between Stanford Street and Wilshire Boulevard since late 2012. Work
to -date has included a detailed evaluation of existing conditions, two public meetings
with residents of the street, and development of recommended conceptual
improvements. At the most recent public meeting in November 2013 the consultants
presented recommended improvements to address identified traffic safety concerns,
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and the residents in attendance expressed support. The recommended improvements
include curb extensions, median islands, intersection realignments, and a new traffic
circle. City staff would like to continue with the design of these recommended
improvements so that they can be prioritized for funding and ultimately construction.
Vendor Selection
An RFP was released in April 2012. Three qualified consulting firms provided
responses to the request for proposals. Based on the proposals received, Stantec
Consulting Services was identified as the preferred consultant. Stantec has excellent
experience with similar traffic calming projects in comparable cities, and has specific
experience in Santa Monica with related efforts. The proposed scope of services was
superior to other proposers in the amount of data collection provided and the attention
to community outreach. Lastly, Stantec's proposed Project Manager is familiar with
pedestrian and traffic safety issues in Santa Monica, and has been well- received by City
staff and local residents.
Stantec began this project in November 2012, and is nearing the completion of the
original professional services agreement. The original scope of work was for an amount
not to exceed $60,000. This first modification for additional engineering design services
is for $30,000, bringing the total agreement for Stantec to $90,000.
Discussion
As of January 2014, the original scope of work is 90% complete and Stantec is ready to
move on to engineering the design of the recommended improvements. The original
scope of work included up to two sheets of conceptual signing and striping
improvements. However, the current recommended improvements also include changes
to the streetscape, which will require additional engineering drawings. The proposed
improvements consist of:
• Realignment of the intersection with Stanford Street;
• Two median islands (located between Stanford Street and Lipton Avenue);
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® A traffic calming circle at the intersection with Lipton Avenue, along with two curb
extensions; and
® Channelizers at the intersection of Wilshire Boulevard.
The original professional services agreement did not include scope or budget for
detailed engineering design plans of streetscape improvements, so staff is
recommending a modification in the amount of $30,000, to accommodate the additional
services. When the design plans are completed, staff would be able to submit the
improvements for consideration during future Capital Improvement Project cycles.
Financial Impacts & Budget Actions
The agreement modification to be awarded to Stantec Consulting Services, Inc. is
$30,000, for an amended agreement total not to exceed $90,000. Funds are available in
the FY 2013 -14 Capital Improvement Program budget; agreement will be charged to
account 0010456.589000.
Prepared by: Sam Morrissey, P. E., City Traffic Engineer
Approved:
Forwarded to Council:
David Martin, Director Rod Gould
Planning and Community Development City Manager
Department
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Reference:
Contract No. 9874
(CCS)