SR-02-11-2014-3EID
City of City Council Report
Santa monied
City Council Meeting: February 11, 2014
Agenda Item: 3 -E
To: Mayor and City Council
From: Scott Ferguson, Fire Chief
Subject: Purchase of One Tanker Training Prop
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contract with Fireblast Global, a California -based company, in an amount not
to exceed $250,092 for the purchase and delivery of a mobile hazardous material tanker
live fire training prop system.
Executive Summary
In January 2014, the City solicited Request for Proposals for the purchase of one new
mobile hazardous material tanker live fire training system. Staff recommends Fireblast
Global as the best bidder for the purchase and delivery of the training prop in an amount
of $250,092. The funding for the purchase is being provided by the 2011 Urban Area
Security Initiative (UASI) grant funds.
Discussion
In 2013, the City of Santa Monica Fire Department was awarded funds as part of the
U.S. Department of Homeland Security, Federal Emergency Management Agency's
Urban Area Security Initiative grant. Funding in the amount of $250,092 was provided
specifically to purchase training props and equipment that supports regional homeland
security goals. Funding was specifically earmarked for props and equipment for the
development of a training satellite site in Santa Monica.
The training prop being purchased replicates a hazardous material tanker and,provides
first responders the opportunity to train on a variety of realistic scenarios including a live
tanker fire. The system is designed to accommodate training in a manner which
provides for safety first, while allowing for realistic training scenarios.
M
Vendor Selection
On January 16, 2014, the City published a Notice Inviting Requests for Proposals (RFP)
to furnish and deliver one mobile hazardous material tanker live fire training prop
system built according to specifications developed by a training technical working
committee, comprised of Fire Department personnel.
According to purchasing data, 498 vendors were notified of the opportunity to respond
to the Request for Proposals. The large number of vendors notified was due to very
broad purchasing categories for Fire Equipment and Supplies. Eighteen (18) vendors
downloaded the proposal requirements and specifications. Proposer's questions were
answered with an addendum posted on January 23, 2014. One responsive bidder was
received on January 29, 2014 as well as one No Bid response. The Fire Department
contacted vendors that downloaded the specifications requesting feedback and
reasoning for not participating in the bid solicitation; responses are yet to be received.
The bid was evaluated based on the ability to meet the technical specifications, price,
product availability and delivery schedule, selection, quality of material, and compliance
with City specifications. Based on these criteria Fireblast Global is recommended as the
best bidder to provide the specified prop in accordance with City specifications.
Financial Impacts & Budget Actions
The contract to be awarded to Fireblast Global is for an amount not to exceed
$250,092. Funds are available in the FY2013 -14 budget in division 20312. The contract
will be charged to account 20312.555397.
Prepared by: Terese Toomey, Principal Administrative Analyst
Approved:
S,g t Ferguson
Fire Chief
E
Forwarded to Council:
Rod Gould
City Manager
Reference:
Contract No. 9871
(CCS)