SR-10-22-2013-7FCity Council Meeting: October 22, 2013
Agenda Item: _E
To: Mayor and City Council
From: Karen Ginsberg, Community and Cultural Services Director
Subject: Introduction and First Reading of an Ordinance Amending Santa Monica
Municipal Code (SMMC) Chapter 4.68 Related to 5K and 10K Race
Frequencies in Santa Monica
Recommended Action
Staff recommends that the City Council:
1. Introduce an ordinance to amend Chapter 4.68 of the Municipal Code to adjust
5K and /or 10K race frequencies from a maximum of 8 races to a maximum of 3
races per year.
2. Review and comment on proposed options for expanding the neighbor
notification process to residents and businesses along the 5K and 10K race
routes from a 100' radius to a 250' radius.
Executive Summary
In response to Council direction, staff has reviewed the permitting process for 5K and
10K races in Santa Monica and developed a proposal to reduce race event frequencies.
The proposed adjustment to the race event frequencies would require an amendment to
Chapter 4.68 of the Municipal Code. This report also proposes expanding the current
neighbor notification process to residents and businesses along the 5K and 10K race
routes and throughout Santa Monica. The neighbor notification process is determined
administratively.
The proposed ordinance amendment allows for one 5K and /or 10K race using the
Ocean Route or one 5K race using the North City Route in the months of May,
September and November with restrictions on days, hours, holidays, and holiday
weekends. This proposed amendment would limit the number of 5K and /or 10K races
possible in the City from a maximum of 8 to a maximum of 3 per year not including a
race using the marathon segment. Staff also proposes to increase the neighbor
notification process from a 100' radius to a 250' radius along the race routes as well as
expand notification through the use of electronic media.
The proposed revisions would not apply to complete applications filed prior to October
22, 2013.
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Background
At the June 1_1_ %01 I meeting, City Council approved Item 13 -B directing staff to review
the permitting process for 5K and 10K races in Santa Monica and consider adjusting
permitted race frequencies. In addition, Council requested that staff consider expanding
notification practices to include nearby and affected residents and businesses that may
not be located directly on the race routes.
To determine whether or not race event frequencies should be adjusted and neighbor
notifications expanded, staff reviewed existing relevant City codes and guidelines that
pertain to Community Events; reviewed past race event frequencies; researched race
frequencies and notification practices of surrounding cities; and conducted a public
meeting inviting race organizers, residents and businesses to discuss potential
changes.
Existing City Code
The Community Event Policy and Municipal Code 4.68 were adopted by City Council in
J ner 2000. In adopting these policies the Council recognized the substantial community
benefits that may result from community events, including cultural enrichment, promotion
of economic vitality and enhancement of community identity. Community events may
also provide funding opportunities for service organizations. Administrative Instructions
accompany the Municipal Code provisions to provide a coordinated process for managing
community events to ensure the health and safety of event patrons, residents, workers,
and other visitors, to prohibit illegal activities from occurring at community events and
protect the rights of the community event permit holders.
Per Chapter 4.68, Section 4.68.160 (SMMC), Athletic Events (races and runs) allows
street closures on the four routes listed below and detailed in Attachments A and B1 —
Qa
2
(a) There shall be one ten - kilometer route, two five - kilometer routes, and one
marathon route segment;
(1)
10K Ocean Route
(2)
5K North City Route
(3)
5K Ocean Route
(4)
Marathon Route Segment
In addition, races /runs may be permitted on other streets in the City so long as the
majority of the race /run occurs outside of the City and that portion of the race /run within
the City does not exceed one -half mile in length. The City has historically issued a
permit for one such race per year, the Santa Monica - Venice Christmas Run, in early
December.
Race Event History from FY 2008/09 to Present
Over the past six years, there has been an increase in the number of race events that
have occurred in Santa Monica. Races using the 5K and 10K Ocean Routes on the
same day, by the same organizer, using a simultaneous or staggered start, are
considered one race. Between FY 2008/09 and FY 2012/13, race events increased from
two 5K /10K races per year to five races, including three 5K/10K races and two 5K
races. Two additional race events also received permits, including the LA Marathon
(added in FY 2009/10) and the annual Santa Monica/Venice Christmas Run which
begins and ends in the south beach park and is primarily run in Venice.
Specific 5K and 10K race history is summarized below with more detail provided in
Attachment C:
® FY 2008/09: two 5K/10K races using the Ocean Route
® FY 2009/10: two 5K/10K races using the Ocean Route, one 5K/10K race using
the North City Route
3
® FY 2010/11: two 5K/1 OK races using the Ocean Route, one 5K race using the
North City Route
® FY 2011/12: two 5K /10K races using the Ocean Route, two 5K races using the
North City Route
® FY 2012/13: three 5K/1 OK races using the Ocean Route, two 5K races using the
North City Route
To date, staff has received one application for a 5K/10K race using the Ocean Route
and one application for a 5K race using the North City Route for FY 2013/14, as well as
applications for the LA Marathon and Santa Monica/Venice Christmas Run. Staff has
also received inquiries from several other race organizers who expressed interest in
conducting new race events in Santa Monica.
Impacts to Residents and Businesses Along the Race Routes
Street closures associated with 5K and 10K race routes can begin as early as 6:30am
with a race start time at approximately 7:30am. Streets are re- opened on a rolling basis
when deemed safe to do so by Police and Traffic Service Officers. Streets can begin to
be re- opened at approximately 8:OOam and continue until the end of the race, typically
around 11:30am.
Residents and businesses along the race routes are impacted by the street closures.
For residents, vehicle egress and ingress is limited or can be completely restricted
during street closures. For businesses, employers may need to make special
arrangements to determine where and how their employees can access work and if
special parking arrangements need to be made. Businesses have also expressed
concern about customers not being able to easily access their establishments. Staff
receives several complaints each year regarding the impacts to parking and street
access that occur due to street closures associated with races. Residents, especially
along the race routes, are experiencing "race fatigue" due to the increased number of
race events over the past several years. Occasionally staff receives complaints
4
regarding the use of amplified sound at the start of races but mainly the complaints are
related to the frequency of races and the parking and access limitations for residents.
Portions of Ocean Avenue and San Vicente Boulevard are affected by each of the 5K
and 10K race routes, plus the Marathon Route Segment, consequently most of the
complaints received are from residents along these streets.
Other Cities' Practices
Staff researched surrounding cities including several beach communities to determine if
they permit race events, and if so, how many they allow. The number of race permits
issued varies for neighboring cities. The City of Los Angeles issues permits for
approximately 15 races per year to be held on the Westside while the City of Beverly
Hills permits only the LA Marathon to occur within its borders. Culver City permits one
5K/10K race while Hermosa Beach and Manhattan Beach permit between three and
five race events each year. Neighbor notification practices for other cities include
mailings, ads in local papers, hand - delivery of notices, and /or use of electronic message
boards. (Attachment D)
Public Outreach
On August 28, 2013, staff held a community meeting inviting race organizers, residents
and business owners, Staff also received written comments from people who were not
able to attend the meeting. Outreach regarding the meeting included distribution of
meeting notices to neighborhood associations, business improvement districts,
residents who had contacted the City regarding race events, current and past race
event organizers, ads in the Santa Monica Daily Press and the Santa Monica Mirror,
City TV, and via social media outlets Facebook and Twitter. Staff received comments at
the meeting and in writing from 21 people including three race organizers, sixteen
residents, one business owner, and one Convention and Visitors Bureau staff person.
At the meeting staff presented the current Community Events Ordinance, reviewed the
approved race routes outlining the courses, frequencies, days and times allowed, race
route history from FY 2008/09 to the present, and summary of other municipalities'
5
practices. Staff then presented the proposed option to reduce the race frequencies and
increase the distribution of neighbor notices along the race routes.
Although not exclusively, most residents that provided input were supportive of a
reduction in the number of race events or even elimination of race events. Comments
included:
• loud noise generated on Sundays from bystanders cheering along routes
• impact to traffic flow and access to parking in the downtown area
• disruption to public transportation and the re- routing of buses
• disruption and cancellation of tour bus services for foreign tourists
• routes impact the same streets including Ocean Avenue and San Vicente and do
not allow egress or ingress to their residences
• expanding neighbor notifications would be helpful
• better and more traffic control to allow for frequent breaks and allow for cars to
move through intersections
® continue race events as they are beneficial to the community bringing it together
in a positive manner, promote a healthy and active lifestyle
® do not reduce the number of race routes however expand the notification system
to include use of social media and Google maps
Race organizers that attended the meeting acknowledged the impacts to residents
along the routes that occur as a result of the street closures. They were not supportive
of eliminating any of the approved race routes but were open to reducing the
frequencies. Specifically, they supported reducing the number of races allowable per
year using the 5K North City Route. Better use of social media to make residents aware
of the street closures and traffic impacts was suggested as well as canvasing the
neighborhoods along the routes with flyers one to two weeks before each race.
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Proposal to Reduce Race Route Frequencies
Based on input received from Santa Monica Police, Fire, and Transportation
Management staff, local business owners, race organizers, and residents, staff
proposes changes in 5K and /or 10K race frequencies as summarized in the chart
below:
Requirements
Current Standards
Proposed Standards
Race Route
5K and 10K
5K North City
5K and 10K
5K North City
Ocean Route
Route
Ocean Route
Route
Days/Times
Sat. & Sun.
Sat.
Sat. & Sun.
Sat.
7:30am —
7:30am —
7:30am —
7:30am —
11:00am
11:OOam
11:00am
11:00am
Frequency:
No more than 2
No more than 1
No more than 3 races per year
July through
races between
race per
regardless of route
June
Jan. 1 and the
quarter
weekend prior to
1 race in May
Memorial Day
Minimum 8
No races Memorial Day week -end
weekend
weeks between
races on this
1 race in September
No more than 2
route
No races Labor Day weekend
races between
the weekend
1 race in November
after Labor Day
No races Thanksgiving Day
and the
week -end on the Ocean Routes
weekend before
Thanksgiving
Minimum 8
weeks between
races on these
routes
Holidays
No races July
Not stated
No races on holidays: July 4
4th, Christmas
Christmas Eve, Christmas Day,
Eve, Christmas
New Year's Eve, New Year's Day
Day, New
Year's Eve
Maximum #
Total 5K and /or 10K races for all
Total 5K and /or 10K races for all
Races
routes: 8 (4 on the Ocean Routes
routes: 3
Possible/Year
and 4 on the 5K North City Route)
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Races using the 5K and 10K Ocean Routes on the same day, by the same organizer,
using a simultaneous or staggered start, are considered one race.
Current law allows for a maximum of eight 5K and /or 10K races in a year, with five
having occurred in FY 2012/13. The proposed reduction in race event frequencies
would allow for a maximum of three 5K and /or 10K races and a race using the marathon
segment to occur in a year. (Attachment E) The proposed revisions would not change
subsection (h) of the ordinance that allows for races /runs to occur on other streets in the
City as long as the majority of the race /run occurs outside the City and that portion of
the race /run within the City does not exceed one -half mile in length. Staff has issued
one such permit each year in the past.
Impacts to Race Organizers
Restricting the number of races that can occur and to specific months may make it more
competitive between race organizers interested in conducting a race in Santa Monica.
Applications are accepted on a first -come, first -serve basis and no more than one year
in advance. If the proposed ordinance is approved, some of the long standing races
may not make it onto the schedule and will need to find other venues for their races.
Expanding Notification to Residents and Businesses
Current practice requires City staff to print and mail neighbor notices (postcards) two
weeks in advance to residents and businesses 500 ft. from the start and end point of
races. In addition, staff mails notices to residences and businesses within 100 ft. of the
race route. Race organizers are responsible for actual costs associated with the
neighbor notices including printing and postage charges per piece. However, staff print
and mail the notices. Staff proposes to expand mailing of neighbor notices to residents
and businesses within 250 ft. of the race route. This would require that the organizer
pay additional fees for printing and postage with estimated costs shown in the table
below and shown in Attachment F:
X
RACE ROUTE
100 ft. radius costs
CURRENT
250 ft. radius costs
PROPOSED
5K Ocean Route
1884 notices x $.56 = $1055
3043 notices x $.56 = $1699
10K Ocean Route
3693 notices x $.56 = $2068
4925 notices x $.56 = $2758
5 K North City Route
3298 notices x $.56 = $1847
4925 notices x $.56 = $2758
In addition, staff proposes the following to notify residents and businesses of street
closures due to 5K and 10K race events:
® Utilize SM Alerts traffic portion to announce street closures
® Utilize the City Facebook page to announce street closures
® Submit street closure notices for airing on City TV
® Notify persons who have opted in to receive notifications of event street closures
via email
® Expand information on the City's events calendar to include street closures
® Submit an ad in a local paper within 2 weeks of the event at the race organizers'
expense
® As part of the required Traffic Management Plan, include requiring the use of
electronic messaging boards
Alternatives
As an alternative to staff recommendations above, Council could consider the following
changes in race frequencies while maintaining proposed holiday and holiday weekend
restrictions.
Race Routes and Frequencies
® No change in 5K and 10K race frequencies (maximum allowable 8). This
alternative may continue to draw complaints from residents and business owners
that experience race fatigue, especially if the maximum number of races
allowable is reached.
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• Allow one 5K and /or 10K race event in May and one 5K and /or 10K race
between September and December (maximum allowable 2). This alternative
would likely reduce concerns from residents and business owners along the race
routes however may result in complaints from residents that participate in these
races and business owners that benefit from the races. This alternative would
reduce options for race organizers.
• Allow one 5K and /or 10K race in September, or October or November (maximum
allowable 1). This alternative would likely reduce concerns from residents and
business owners along the race routes however may result in complaints from
residents that participate in these races and business owners that benefit from
the races. This alternative would reduce options for race organizers.
• Eliminate all 5K and 10K races. This alternative would eliminate the diversity of
race types in the City. Permits would only be issued for the marathon segment or
to promoters with a race having less than 1/2 mile of the route in the City.
Residents interested in participating in 5K and /or 10K races would need to find
races in other cities.
With regards to neighbor notifications, Council could consider the following alternatives
to staff's recommendation:
Neighbor Notification Process
® No change in current neighbor notification process (City - mailed notices for a
radius of 500' from start and finish location, and within 100' of the race routes)
® Expand the notification radius for City - mailed notices to within 500' of the race
routes. This alternative may elicit concerns from race organizations as neighbor
notification costs will increase as detailed below:
RACE ROUTE
500 ft, radius costs
5K Ocean Route
5049 notices x $.56 = $2827
10K Ocean Route
7812 notices x $.56 = $4375
5 K No te
3967 notices x $.56 = $3967
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® Achieve an expanded notification radius by requiring race organizers to take
responsibility for hand - delivering notices beyond the current 100' radius for City -
mailed notices. This alternative may result in notices left at doorsteps becoming
litter and does not ensure all households and business owners in the affected
area receive the notice.
Financial Impacts & Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action. Race events will continue to be required to reimburse the City for
direct service costs associated with holding the race, including Police and Fire
personnel costs. Staff will return to Council if specific budget actions are required in the
future.
Prepared by: Wendy Pietrzak, Acting Community Use Administrator
Approved:
Forwarded to Council:
Karen Ginsbel Rod Gould
Director, Community & C®ultu I Services City Manager
Attachments:
A. Community Event Ordinance Section 4.68.160 Athletic Events
B. Diagrams of 5K & 10K Ocean Routes and 5K North City Route
C. Race Event History from FY 08109 to Present on Approved Routes
D. Comparisons from Surrounding Cities
E. Race Frequencies Actual vs. Proposed on Approved Routes
F. Diagram of Neighbor Notification Radius 10K Route
G. Ordinance
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Attachment A
MUNICIPAL CODE 4.68.160 ATHLETIC EVENTS (CURRENT LAW)
The procedures and criteria for conducting races /runs shall be as follows:
(a) There shall be one ten - kilometer route, two five - kilometer routes, and one
marathon route segment;
(1) The ten - kilometer route (1 OK Ocean Route) begins at Beach Park No. 1
(Barnard Way at Ocean Park Boulevard) and continues south to Barnard Way, follows the
bend to go east on Marine Street, north on Main Street, west on Colorado Avenue, north
on Ocean Avenue, east on San Vicente Boulevard to Fourteenth Street where
participants will turn around and go west on San Vicente Boulevard, south on Ocean
Avenue to end at the 1500 block of Ocean Avenue (before the entrance to the Pier ramp).
(2) The first five - kilometer route (5K North City Route) begins at Seventh Street
and California Avenue, west on California Avenue to Ocean Avenue, north on Ocean
Avenue to San Vicente Boulevard, east on San Vicente Boulevard to Seventh Street,
south on Seventh Street to Georgina Avenue, west on Georgina Avenue to Fourth Street,
south on Fourth Street to California Avenue, east on California Avenue to Seventh Street.
(3) The second five - kilometer route (5K Ocean Route) begins at Beach Park
No. 1 (Barnard Way at Ocean Park Boulevard) and continues south on Barnard Way,
follows the bend to go east on Marine Street, north on Main Street, west on Colorado
Avenue, north on Ocean Avenue to the 1000 block where participants will turn around
and continue south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before
the entrance to the Pier ramp).
(4) The marathon route segment begins on San Vicente Boulevard at Twenty -
Sixth Street (the City limits) and continues west on San Vicente to Ocean Avenue and
south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before the entrance
to the Pier ramp).
(b) 5K North City Route races may only occur on Saturday mornings from
seven - thirty a.m. until eleven a.m. There shall be no more than one race per quarter each
year. There shall also be a minimum of eight weeks between each race.
(c) 5K Ocean Route and 1 OK Ocean Route races may only occur on Saturday
and Sunday mornings from seven - thirty a.m. until eleven a.m. There shall be no more
than two races between January 1 st and the weekend prior to Memorial Day weekend
and no more than two races between the weekend after Labor Day and the weekend
before Thanksgiving each year. There shall also be a minimum of eight weeks between
each race.
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(d) The marathon route segment shall be limited to the completion of marathon
races that are regional in scope (involve a course that runs through multiple jurisdictions),
attract elite and international runners, receive extensive national and international media
exposure, and are undertaken by a marathon entity with the demonstrated capability to
organize and operate a large, successful marathon including sufficient funding to finance
the costs incurred in organizing and holding the marathon and sufficient staffing to ensure
its safe and efficient operation. Preference shall also be given to applicants proposing
recurring marathons traditionally or historically associated with a particular day or dates.
The marathon may only occur on Sunday from six a.m. until six p.m. There shall only be
one marathon per year that utilizes the marathon route segment.
(e) No vehicular races shall be permitted.
(f) Events which include multiple modes of travel (e.g., running and bicycling)
shall be permitted so long as the start times for different modes of travel are staggered.
(g) Prior to the issuance of a community event permit, City staff shall determine
the specific portions or lanes of the roadway that may be used by the participants. This
determination shall be based on safety considerations and the preservation of access to
businesses and other scheduled activities along the route.
(h) In addition to the routes established by subsection (a) of this Section,
races /runs may be permitted on other streets in the City so long as the majority of the
race /run occurs outside of the City and that portion of the race /run within the City does nol
exceed one -half mile in length. Races permitted pursuant to this subsection shall not be
subject to the time /frequency requirements established in subsections (b) and (c) of this
Section. (Added by Ord. No. 2008CCS § 1, adopted 5/8/01; amended by Ord. No. 2024 §
6, adopted 11/13/01; Ord, No. 2163CCS § 1, adopted 8/9/05; Ord. No. 2296 § 1, adopted
10/13/09; Ord. No. 2379CCS § 10, adopted 11/8/11)
13
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Attachment C
FY 08/09: Two races held using the 5K and 10K Ocean Route.
1. St. John's Santa Monica 5000 5K/1 OK, Sunday, October 19, 2008
2. Santa Monica Classic 5K /10K, Sunday, May 3, 2009
FY 09/10: Two races held using the 5K and 10K Ocean Route; one race using the
Marathon Route Segment; and one race using the 5K/1 OK North City Route.
1. St. John's Santa Monica 5 /10K, Sunday, October 11, 2009
2. Santa Monica Turkey Trot 5K/1 0K, Saturday, November 28, 2009
3. LA Marathon, Sunday, March 21, 2010
4. Santa Monica Classic 5K/1 OK, Sunday, May 16, 2010
FY 10/11: Two races held using the 5K and 10K Ocean Route; one race using the
Marathon Route Segment; and one race using the 5K North City Route.
1. Santa Monica 5000 5 /10K, Sunday, September 12, 2010
2. Santa Monica Turkey Trot 5K, Saturday, November 27, 2010
3. LA Marathon, Sunday, March 20, 2011
4. Santa Monica Classic 5 /10K, Sunday, May 15, 2011
FY 11/12: Two races held using the 5K and 10K Ocean Route; one race using the
Marathon Route Segment; two races using the 5K North City Route.
1. Santa Monica 5000 5 /10K, Sunday, October 2, 2011
2. Santa Monica Turkey Trot 5K, Saturday, November 26, 2011
3. LA Marathon, Sunday, March 18, 2012
4. LCL 5K, Saturday, April 28, 2012
5. Santa Monica Classic 5 /10K, Sunday, May 20, 2012
FY 12/13: Three races held using the 5K and 10K Ocean Route; one race using the
Marathon Route Segment; two races using the 5K North City Route,
1. Santa Monica 5000 5 /10K, Sunday, October 7, 2012
2. Santa Monica Turkey Trot 5K, Saturday, November 24, 2012
3. Live Ultimate 5/10K, Sunday, February 10, 2013
4. LA Marathon, Sunday, March 17, 2013
5. LCL 5K, Saturday, April 27, 2013
6. Santa Monica Classic 5 /10K, Sunday, May 19, 2013
FY 13/14: Applications calendared - One race using the 5K and 10K Ocean Route; one
race using the Marathon Route Segment, one race using the 5K North City Route.
1. Santa Monica 5000 5/10K, Sunday, October 6, 2013
2. LA Marathon, Sunday, March 9, 2014
3. LCL 5K, Saturday, April 26, 2014
f
Attachment D
5KI10K RACES: SURROUNDING CITIES
CITY
APPROVAL
PER YEAR
NEIGHBOR
OTHER
PROCESS
NOTIFICATION
BEVERLY
Routes approved by
LA Marathon;
City mails notices
Due to the impacts of
HILLS
Police, Fire and
no other races
along the route &
the marathon, no other
Public Works. No
requires event
races are permitted
Event Code.
organizer to hand-
during the year.
deliver notices
CULVER
Special Event policy
One annual
Event organizer
No limits to race
CITY
in place but it is not
510 0K race
places ad in local
participants but the
codified. Any street
paper, posts signs
location where the race
closure (other than
along route 7 days in
would start and end is
for construction)
advance & mails
limited to 1500. City
requires approval by
notices twice to
staff tried to get Council
Council. Due to
residents and
to approve policy on
community and retail
businesses in the
limiting the # of times a
negative feedback,
affected area. City
street could be closed
only Sunday am
uses electronic
but Council chose not
street closures are
message boards.
to do so.
recommended.
HERMOSA
Special Events
Typically they
Signs are posted in
Currently reviewing
BEACH
application required
permit (5) race
advance about street
their community event
per Municipal Code.
related events
closures. Some event
policy and considering
Muni Code includes
including one
organizers voluntarily
setting a limit to the
restrictions for special
triathlon.
notify residents and
number of events per
events in general and
Some take
businesses but it is not
year. The Event Team
not specific to race
place on the
required.
has the authority to limit
events. Application is
sand - Pier to
the number of
reviewed by Event
Pier run and
participants for any
Team, RPC and City
do not involve
race depending on
Council for approval.
street
impacts and safety
closures.
concerns.
MANHATTAN
Special Events
(2) 5Ks and
Event organizer
No limit on the # of race
BEACH
application submitted
(1) 10K
places ad in local
participants.
- reviewed by police,
paper. City uses
fire, transportation,
electronic message
Director of Parks /rec
boards.
for approval. Mostly
repeat events. New
race events get
reviewed by Director
of Parks /Rec and
then Council.
CITY OF LOS
Race applications
15 race
Event organizer
ANGELES
must be submitted
related events
distributes flyers, door
on -line for approval
throughout the
hangers, or circulates
by the Department of
Westside of
petition 10 or 30 days
Public Works with
Los Angeles
in advance, depending
input from LAPD
on street type.
We
Attachment E
Actual Races FY 2012/13
MONTH
RACE ROUTE
FY 2012/13 ACTUAL
Jul
August
August
51K and/or 10K Ocean Route or 5K North City Route
October
September
November
5K and/or 1 OK Ocean Route or 5K North City Route
October
5/1 OK Ocean Route
10/7/12 - SM 5000 5/1 OK
November
5K North City Route
11/24/12 - Turkey Trot
December
Marathon Segment
April
January
May
5/1 OK Ocean Route or 5K North City Route
February
5K/1 OK Ocean Route
2110/13 - Live Ultimate 5 /10K
March
Marathon Segment
3117113 - LA Marathon
April
5K North City Route
4/27/13 - LCL 51K
May
5/1 OK Ocean Route
5/19/13 - SM Classic 5/1 OK
June'
Maximum 5K and /or 10K races possible:
® Eight; with five races having occurred in FY 2012/13
Proposed Annual Race Schedule
MONTH
PROPOSED
Jul
August
September
51K and/or 10K Ocean Route or 5K North City Route
October
November
5K and/or 1 OK Ocean Route or 5K North City Route
December
January
February
March
Marathon Segment
April
May
5/1 OK Ocean Route or 5K North City Route
June
Maximum 5K and /or 1 OK races possible:
® Three; one race in each of the following months: September, November, May
20
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Council Meeting: 10 -22 -2013 Santa Monica, California
ORDINANCE NUMBER (CCS)
(City Council Series)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AMENDING SECTION 4.68.160 OF THE SANTA MONICA MUNICIPAL CODE
RELATING TO PERMITTED RACES /RUNS ON AUTHORIZED CITY STREETS
WHEREAS, on May 8, 2001, the City Council adopted Ordinance Number 2008
(CCS), adding Chapter 4.68 to the Santa Monica Municipal Code, the Community
Events Law; and
WHEREAS, the Community Events Law has been amended and refined on
several occasions to ensure that the law conforms to constitutional requirements and to
enact appropriate modifications to the law based on experience, changing conditions in
the City and community feedback on the operation of the law; and
WHEREAS, the Community Events Law provides a coordinated process for
managing community events to ensure the health and safety of event patrons,
residents, workers, and other visitors, to prohibit illegal activities from occurring at
community events, and to protect the rights of community event permit holders; and
WHEREAS, Santa Monica is a coastal city in a prime location, bordered by the
City of Los Angeles to the north, east, and south;
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WHEREAS, the City's land area is small, being just 8 square miles and the City's
population is approximately 90,000; and
WHEREAS, in addition to its large residential population, the City is a very
desirable place to work or visit; and
WHEREAS, on weekdays, approximately 300,000 people are present within the
City and on weekends the number swells to as high as 500,000 people; and
WHEREAS, the density of the City and the number of people working or visiting
the City on a daily basis significantly impacts the ability of traffic to circulate on the City's
existing street network; and
WHEREAS, the City's street network is a grid system bisected by the Santa
Monica Freeway; and
WHEREAS, streets within this network are categorized by classification types
including Boulevard, Special Street, Commercial: Downtown, Commercial:
Neighborhood, Avenue: Major, Avenue: Secondary, Avenue: Minor, Avenue: Industrial,
Neighborhood Street, Shared Street, and Parkway; and
WHEREAS, Boulevard, Commercial: Downtown, Commercial: Neighborhood,
and Avenue: Major streets are generally the commercial streets that keep traffic moving
throughout the City and have as their primary function the movement of vehicles into
and through the City and the service of adjacent commercial land uses; and
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WHEREAS, the locations of the freeway interchanges and over crossings, as
well as the inter - relationships of City streets with those of the surrounding network in
Los Angeles, causes traffic to be concentrated on the City's commercial streets; and
WHEREAS, neighborhood streets are designed to serve adjacent residential
uses only; and
WHEREAS, due to the nature of the grid system, if blocked or heavily congested,
traffic will be diverted onto the nearest street which is typically a neighborhood street;
and
WHEREAS, neighborhood streets can be overwhelmed when traffic is diverted
from commercial streets and residents' peace and quiet enjoyment can be significantly
impacted; and
WHEREAS, since the street network already carries a significant volume of
traffic, diverting or stopping the traffic will further deteriorate the levels of service for
these intersections and result in increased traffic into residential neighborhoods and
degradation of the vitality of commercial districts; and
WHEREAS, community events are, by definition, atypical and not necessarily
anticipated by or appropriately regulated by existing citywide ordinances; and
WHEREAS, the City regulates community events for the same reasons it
regulates land uses: to protect the health, safety and public welfare by regulating traffic,
noise, aesthetics, and other impacts; and
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WHEREAS, community events often require the provision of public services,
including police, fire, transportation, and public works and additional maintenance of the
facilities they use; and
WHEREAS, community events often use facilities that would otherwise be
available to the public or generate revenue to the City; and
WHEREAS, managing community events requires ensuring that these events are
compatible in size and type of use with their sites, adequate services are provided for
the events, adequate cost recovery for these services is achieved, the events do not
interfere with the City's ability to provide services to the entire community, and the
impacts on neighbors and others are minimized; and
WHEREAS, the City's Community Events Law has been in place for over a
decade and has been highly successful in establishing a coordinated process for
community events thereby ensuring the health and safety of event patrons, residents,
workers, and other visitors and protecting the rights of community event permit holders;
and
WHEREAS, the current Community Events Law provides for one ten - kilometer
route, two five - kilometer routes, and one marathon route segment; and
WHEREAS, over the past six years, there has been a significant increase in the
number of race events that have occurred in the City;
WHEREAS, more specifically, between FY 2008/09 and FY 2012/13, race events
increased from two 5K/10K races per year to five races, including three 5K/10K races
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and two 5K races with two additional race events also receiving permits, including the
LA Marathon and an annual Christmas Run; and
WHEREAS, residents and businesses along the race routes are impacted by the
street closures with limited or entirely restricted vehicle egress and ingress and access
impacts for business employees and customers; and
WHEREAS, staff has received numerous complaints regarding these impacts to
residents and businesses; and
WHEREAS, residents are experiencing "race fatigue" due to the increased
number of race events over the past several years; and
WHEREAS, based on this experience, community feedback and input from City
departments, staff has identified proposed revisions to the Community Events Law to
reduce the frequency in which races may occur in an effort to mitigate the impacts
caused by street closures associated with such events of traffic circulation, vehicle
egress and ingress, noise, and access to parking.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES ORDAIN AS FOLLOWS:
SECTION 1. Santa Monica Municipal Code Section 4.68.160 is hereby amended
to read as follows:
4.68.160 Athletic Events.
The procedures and criteria for conducting races /runs shall be as follows:
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(a) There shall be one ten - kilometer route, two five - kilometer routes, and one
marathon route segment;
(1) The ten - kilometer route (10K Ocean Route) begins at Beach Park No. 1
(Barnard Way at Ocean Park Boulevard) and continues south to Barnard Way, follows
the bend to go east on Marine Street, north on Main Street, west on Colorado Avenue,
north on Ocean Avenue, east on San Vicente Boulevard to 14th Street where
participants will turn around and go west on San Vicente Boulevard, south on Ocean
Avenue to end at the 1500 block of Ocean Avenue (before the entrance to the Pier
ramp).
(2) The first five - kilometer route (5K North City Route) begins at Seventh
Street and California Avenue, west on California Avenue to Ocean Avenue, north on
Ocean Avenue to San Vicente Boulevard, east on San Vicente Boulevard to Seventh
Street, south on Seventh Street to Georgina Avenue, west on Georgina Avenue to
Fourth Street, south on Fourth Street to California Avenue, east on California Avenue to
Seventh Street.
(3) The second five - kilometer route (5K Ocean Route) begins at Beach Park
No. 1 (Barnard Way at Ocean Park Boulevard) and continues south on Barnard Way,
follows the bend to go east on Marine Street, north on Main Street, west on Colorado
Avenue, north on Ocean Avenue to the 1000 block where participants will turn around
and continue south on Ocean Avenue to end at the 1500 block of Ocean Avenue
(before the entrance to the Pier ramp).
(4) The marathon route segment begins on San Vicente Boulevard at
Twenty -Sixth Street (the City limits) and continues west on San Vicente to Ocean
t.9
Avenue and south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before
the entrance to the Pier ramp).
(b) 5K North City Route races may only occur on Saturday mornings from
seven - thirty a.m. until eleven a.m. There -;hall he ne mere than one race per quarter
(c) 5K Ocean Route and 10K Ocean Route races may only occur on
Saturday and Sunday mornings from seven -thirty a.m. until eleven a.m. There shall be
(d) There shall be no more than a total of three (3) 5K and /or 10K races per
year in the City regardless of route, with one of these races occurring in May, one in
September, and one in November. The use of both the 5K and 10K Ocean Routes on
the same day by the same organizer with simultaneous or staggered starts shall be
considered as one race.
(ed) The marathon route segment shall be limited to the completion of
marathon races that are regional in scope (involve a course that runs through multiple
jurisdictions), attract elite and international runners, receive extensive national and
international media exposure, and are undertaken by a marathon entity with the
demonstrated capability to organize and operate a large, successful marathon including
sufficient funding to finance the costs incurred in organizing and holding the marathon
and sufficient staffing to ensure its safe and efficient operation. Preference shall also be
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given to applicants proposing recurring marathons traditionally or historically associated
with a particular day or dates. The marathon may only occur on Sunday from six a.m.
until six p.m. There shall only be one marathon per year that utilizes the marathon route
segment.
(f) With the exception of one 5K race on the Saturday following Thanksgiving
Day using the 5K North City Route, there shall be no races on holidays or holiday
weekends including Memorial Day and the preceding weekend, Labor Day and the
preceding weekend and Thanksgiving Day and the subsequent weekend including the
Friday following Thanksgiving Day.
(eg) No vehicular races shall be permitted.
(fh) Events which include multiple modes of travel (e.g., running and bicycling)
shall be permitted so long as the start times for different modes of travel are staggered.
(gi) Prior to the issuance of a community event permit, City staff shall
determine the specific portions or lanes of the roadway that may be used by the
participants. This determination shall be based on safety considerations and the
preservation of access to businesses and other scheduled activities along the route.
( +j) In addition to the routes established by subsection (a) of this Section,
races /runs may be permitted on other streets in the City so long as the majority of the
race /run occurs outside of the City and that portion of the race / /run within the City does
not exceed one -half mile in length. Races permitted pursuant to this subsection shall not
be subject to the time /frequency requirements established in subsections (b) and (c) of
this Section.
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SECTION 2. This Ordinance shall not apply to any complete race application
filed prior to October 22, 2013.
SECTION 3. Any provision of the Santa Monica Municipal Code or apprendices
thereto inconsistent with the provisions of this Ordinance, to the extent of such
inconsistencies and no further, is hereby repealed or modified to that extent necessary
to effect the provisions of this Ordinance.
SECTION 4. If any section, subsection, sentence, clause, or phrase of this
Ordinance is for any reason held to be invalid or unconstitutional by a decision of any
court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would
have passed this Ordinance and each and every section, subsection, sentence, clause,
or phrase not declared invalid or unconstitutional without regard to whether any portion
of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. The Mayor shall sign and the City Clerk shall attest to the passage
of this Ordinance. The City Clerk shall cause the same to be published once in the
official newspaper within 15 days after its adoption. This Ordinance shall become
effective thirty days after its adoption.
APPROVED AS TO FORM: