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SR-10-22-2013-7FCity Council Meeting: October 22, 2013 Agenda Item: _E To: Mayor and City Council From: Karen Ginsberg, Community and Cultural Services Director Subject: Introduction and First Reading of an Ordinance Amending Santa Monica Municipal Code (SMMC) Chapter 4.68 Related to 5K and 10K Race Frequencies in Santa Monica Recommended Action Staff recommends that the City Council: 1. Introduce an ordinance to amend Chapter 4.68 of the Municipal Code to adjust 5K and /or 10K race frequencies from a maximum of 8 races to a maximum of 3 races per year. 2. Review and comment on proposed options for expanding the neighbor notification process to residents and businesses along the 5K and 10K race routes from a 100' radius to a 250' radius. Executive Summary In response to Council direction, staff has reviewed the permitting process for 5K and 10K races in Santa Monica and developed a proposal to reduce race event frequencies. The proposed adjustment to the race event frequencies would require an amendment to Chapter 4.68 of the Municipal Code. This report also proposes expanding the current neighbor notification process to residents and businesses along the 5K and 10K race routes and throughout Santa Monica. The neighbor notification process is determined administratively. The proposed ordinance amendment allows for one 5K and /or 10K race using the Ocean Route or one 5K race using the North City Route in the months of May, September and November with restrictions on days, hours, holidays, and holiday weekends. This proposed amendment would limit the number of 5K and /or 10K races possible in the City from a maximum of 8 to a maximum of 3 per year not including a race using the marathon segment. Staff also proposes to increase the neighbor notification process from a 100' radius to a 250' radius along the race routes as well as expand notification through the use of electronic media. The proposed revisions would not apply to complete applications filed prior to October 22, 2013. 0 Background At the June 1_1_ %01 I meeting, City Council approved Item 13 -B directing staff to review the permitting process for 5K and 10K races in Santa Monica and consider adjusting permitted race frequencies. In addition, Council requested that staff consider expanding notification practices to include nearby and affected residents and businesses that may not be located directly on the race routes. To determine whether or not race event frequencies should be adjusted and neighbor notifications expanded, staff reviewed existing relevant City codes and guidelines that pertain to Community Events; reviewed past race event frequencies; researched race frequencies and notification practices of surrounding cities; and conducted a public meeting inviting race organizers, residents and businesses to discuss potential changes. Existing City Code The Community Event Policy and Municipal Code 4.68 were adopted by City Council in J ner 2000. In adopting these policies the Council recognized the substantial community benefits that may result from community events, including cultural enrichment, promotion of economic vitality and enhancement of community identity. Community events may also provide funding opportunities for service organizations. Administrative Instructions accompany the Municipal Code provisions to provide a coordinated process for managing community events to ensure the health and safety of event patrons, residents, workers, and other visitors, to prohibit illegal activities from occurring at community events and protect the rights of the community event permit holders. Per Chapter 4.68, Section 4.68.160 (SMMC), Athletic Events (races and runs) allows street closures on the four routes listed below and detailed in Attachments A and B1 — Qa 2 (a) There shall be one ten - kilometer route, two five - kilometer routes, and one marathon route segment; (1) 10K Ocean Route (2) 5K North City Route (3) 5K Ocean Route (4) Marathon Route Segment In addition, races /runs may be permitted on other streets in the City so long as the majority of the race /run occurs outside of the City and that portion of the race /run within the City does not exceed one -half mile in length. The City has historically issued a permit for one such race per year, the Santa Monica - Venice Christmas Run, in early December. Race Event History from FY 2008/09 to Present Over the past six years, there has been an increase in the number of race events that have occurred in Santa Monica. Races using the 5K and 10K Ocean Routes on the same day, by the same organizer, using a simultaneous or staggered start, are considered one race. Between FY 2008/09 and FY 2012/13, race events increased from two 5K /10K races per year to five races, including three 5K/10K races and two 5K races. Two additional race events also received permits, including the LA Marathon (added in FY 2009/10) and the annual Santa Monica/Venice Christmas Run which begins and ends in the south beach park and is primarily run in Venice. Specific 5K and 10K race history is summarized below with more detail provided in Attachment C: ® FY 2008/09: two 5K/10K races using the Ocean Route ® FY 2009/10: two 5K/10K races using the Ocean Route, one 5K/10K race using the North City Route 3 ® FY 2010/11: two 5K/1 OK races using the Ocean Route, one 5K race using the North City Route ® FY 2011/12: two 5K /10K races using the Ocean Route, two 5K races using the North City Route ® FY 2012/13: three 5K/1 OK races using the Ocean Route, two 5K races using the North City Route To date, staff has received one application for a 5K/10K race using the Ocean Route and one application for a 5K race using the North City Route for FY 2013/14, as well as applications for the LA Marathon and Santa Monica/Venice Christmas Run. Staff has also received inquiries from several other race organizers who expressed interest in conducting new race events in Santa Monica. Impacts to Residents and Businesses Along the Race Routes Street closures associated with 5K and 10K race routes can begin as early as 6:30am with a race start time at approximately 7:30am. Streets are re- opened on a rolling basis when deemed safe to do so by Police and Traffic Service Officers. Streets can begin to be re- opened at approximately 8:OOam and continue until the end of the race, typically around 11:30am. Residents and businesses along the race routes are impacted by the street closures. For residents, vehicle egress and ingress is limited or can be completely restricted during street closures. For businesses, employers may need to make special arrangements to determine where and how their employees can access work and if special parking arrangements need to be made. Businesses have also expressed concern about customers not being able to easily access their establishments. Staff receives several complaints each year regarding the impacts to parking and street access that occur due to street closures associated with races. Residents, especially along the race routes, are experiencing "race fatigue" due to the increased number of race events over the past several years. Occasionally staff receives complaints 4 regarding the use of amplified sound at the start of races but mainly the complaints are related to the frequency of races and the parking and access limitations for residents. Portions of Ocean Avenue and San Vicente Boulevard are affected by each of the 5K and 10K race routes, plus the Marathon Route Segment, consequently most of the complaints received are from residents along these streets. Other Cities' Practices Staff researched surrounding cities including several beach communities to determine if they permit race events, and if so, how many they allow. The number of race permits issued varies for neighboring cities. The City of Los Angeles issues permits for approximately 15 races per year to be held on the Westside while the City of Beverly Hills permits only the LA Marathon to occur within its borders. Culver City permits one 5K/10K race while Hermosa Beach and Manhattan Beach permit between three and five race events each year. Neighbor notification practices for other cities include mailings, ads in local papers, hand - delivery of notices, and /or use of electronic message boards. (Attachment D) Public Outreach On August 28, 2013, staff held a community meeting inviting race organizers, residents and business owners, Staff also received written comments from people who were not able to attend the meeting. Outreach regarding the meeting included distribution of meeting notices to neighborhood associations, business improvement districts, residents who had contacted the City regarding race events, current and past race event organizers, ads in the Santa Monica Daily Press and the Santa Monica Mirror, City TV, and via social media outlets Facebook and Twitter. Staff received comments at the meeting and in writing from 21 people including three race organizers, sixteen residents, one business owner, and one Convention and Visitors Bureau staff person. At the meeting staff presented the current Community Events Ordinance, reviewed the approved race routes outlining the courses, frequencies, days and times allowed, race route history from FY 2008/09 to the present, and summary of other municipalities' 5 practices. Staff then presented the proposed option to reduce the race frequencies and increase the distribution of neighbor notices along the race routes. Although not exclusively, most residents that provided input were supportive of a reduction in the number of race events or even elimination of race events. Comments included: • loud noise generated on Sundays from bystanders cheering along routes • impact to traffic flow and access to parking in the downtown area • disruption to public transportation and the re- routing of buses • disruption and cancellation of tour bus services for foreign tourists • routes impact the same streets including Ocean Avenue and San Vicente and do not allow egress or ingress to their residences • expanding neighbor notifications would be helpful • better and more traffic control to allow for frequent breaks and allow for cars to move through intersections ® continue race events as they are beneficial to the community bringing it together in a positive manner, promote a healthy and active lifestyle ® do not reduce the number of race routes however expand the notification system to include use of social media and Google maps Race organizers that attended the meeting acknowledged the impacts to residents along the routes that occur as a result of the street closures. They were not supportive of eliminating any of the approved race routes but were open to reducing the frequencies. Specifically, they supported reducing the number of races allowable per year using the 5K North City Route. Better use of social media to make residents aware of the street closures and traffic impacts was suggested as well as canvasing the neighborhoods along the routes with flyers one to two weeks before each race. 0 Proposal to Reduce Race Route Frequencies Based on input received from Santa Monica Police, Fire, and Transportation Management staff, local business owners, race organizers, and residents, staff proposes changes in 5K and /or 10K race frequencies as summarized in the chart below: Requirements Current Standards Proposed Standards Race Route 5K and 10K 5K North City 5K and 10K 5K North City Ocean Route Route Ocean Route Route Days/Times Sat. & Sun. Sat. Sat. & Sun. Sat. 7:30am — 7:30am — 7:30am — 7:30am — 11:00am 11:OOam 11:00am 11:00am Frequency: No more than 2 No more than 1 No more than 3 races per year July through races between race per regardless of route June Jan. 1 and the quarter weekend prior to 1 race in May Memorial Day Minimum 8 No races Memorial Day week -end weekend weeks between races on this 1 race in September No more than 2 route No races Labor Day weekend races between the weekend 1 race in November after Labor Day No races Thanksgiving Day and the week -end on the Ocean Routes weekend before Thanksgiving Minimum 8 weeks between races on these routes Holidays No races July Not stated No races on holidays: July 4 4th, Christmas Christmas Eve, Christmas Day, Eve, Christmas New Year's Eve, New Year's Day Day, New Year's Eve Maximum # Total 5K and /or 10K races for all Total 5K and /or 10K races for all Races routes: 8 (4 on the Ocean Routes routes: 3 Possible/Year and 4 on the 5K North City Route) 7 Races using the 5K and 10K Ocean Routes on the same day, by the same organizer, using a simultaneous or staggered start, are considered one race. Current law allows for a maximum of eight 5K and /or 10K races in a year, with five having occurred in FY 2012/13. The proposed reduction in race event frequencies would allow for a maximum of three 5K and /or 10K races and a race using the marathon segment to occur in a year. (Attachment E) The proposed revisions would not change subsection (h) of the ordinance that allows for races /runs to occur on other streets in the City as long as the majority of the race /run occurs outside the City and that portion of the race /run within the City does not exceed one -half mile in length. Staff has issued one such permit each year in the past. Impacts to Race Organizers Restricting the number of races that can occur and to specific months may make it more competitive between race organizers interested in conducting a race in Santa Monica. Applications are accepted on a first -come, first -serve basis and no more than one year in advance. If the proposed ordinance is approved, some of the long standing races may not make it onto the schedule and will need to find other venues for their races. Expanding Notification to Residents and Businesses Current practice requires City staff to print and mail neighbor notices (postcards) two weeks in advance to residents and businesses 500 ft. from the start and end point of races. In addition, staff mails notices to residences and businesses within 100 ft. of the race route. Race organizers are responsible for actual costs associated with the neighbor notices including printing and postage charges per piece. However, staff print and mail the notices. Staff proposes to expand mailing of neighbor notices to residents and businesses within 250 ft. of the race route. This would require that the organizer pay additional fees for printing and postage with estimated costs shown in the table below and shown in Attachment F: X RACE ROUTE 100 ft. radius costs CURRENT 250 ft. radius costs PROPOSED 5K Ocean Route 1884 notices x $.56 = $1055 3043 notices x $.56 = $1699 10K Ocean Route 3693 notices x $.56 = $2068 4925 notices x $.56 = $2758 5 K North City Route 3298 notices x $.56 = $1847 4925 notices x $.56 = $2758 In addition, staff proposes the following to notify residents and businesses of street closures due to 5K and 10K race events: ® Utilize SM Alerts traffic portion to announce street closures ® Utilize the City Facebook page to announce street closures ® Submit street closure notices for airing on City TV ® Notify persons who have opted in to receive notifications of event street closures via email ® Expand information on the City's events calendar to include street closures ® Submit an ad in a local paper within 2 weeks of the event at the race organizers' expense ® As part of the required Traffic Management Plan, include requiring the use of electronic messaging boards Alternatives As an alternative to staff recommendations above, Council could consider the following changes in race frequencies while maintaining proposed holiday and holiday weekend restrictions. Race Routes and Frequencies ® No change in 5K and 10K race frequencies (maximum allowable 8). This alternative may continue to draw complaints from residents and business owners that experience race fatigue, especially if the maximum number of races allowable is reached. 9 • Allow one 5K and /or 10K race event in May and one 5K and /or 10K race between September and December (maximum allowable 2). This alternative would likely reduce concerns from residents and business owners along the race routes however may result in complaints from residents that participate in these races and business owners that benefit from the races. This alternative would reduce options for race organizers. • Allow one 5K and /or 10K race in September, or October or November (maximum allowable 1). This alternative would likely reduce concerns from residents and business owners along the race routes however may result in complaints from residents that participate in these races and business owners that benefit from the races. This alternative would reduce options for race organizers. • Eliminate all 5K and 10K races. This alternative would eliminate the diversity of race types in the City. Permits would only be issued for the marathon segment or to promoters with a race having less than 1/2 mile of the route in the City. Residents interested in participating in 5K and /or 10K races would need to find races in other cities. With regards to neighbor notifications, Council could consider the following alternatives to staff's recommendation: Neighbor Notification Process ® No change in current neighbor notification process (City - mailed notices for a radius of 500' from start and finish location, and within 100' of the race routes) ® Expand the notification radius for City - mailed notices to within 500' of the race routes. This alternative may elicit concerns from race organizations as neighbor notification costs will increase as detailed below: RACE ROUTE 500 ft, radius costs 5K Ocean Route 5049 notices x $.56 = $2827 10K Ocean Route 7812 notices x $.56 = $4375 5 K No te 3967 notices x $.56 = $3967 10 ® Achieve an expanded notification radius by requiring race organizers to take responsibility for hand - delivering notices beyond the current 100' radius for City - mailed notices. This alternative may result in notices left at doorsteps becoming litter and does not ensure all households and business owners in the affected area receive the notice. Financial Impacts & Budget Actions There is no immediate financial impact or budget action necessary as a result of the recommended action. Race events will continue to be required to reimburse the City for direct service costs associated with holding the race, including Police and Fire personnel costs. Staff will return to Council if specific budget actions are required in the future. Prepared by: Wendy Pietrzak, Acting Community Use Administrator Approved: Forwarded to Council: Karen Ginsbel Rod Gould Director, Community & C®ultu I Services City Manager Attachments: A. Community Event Ordinance Section 4.68.160 Athletic Events B. Diagrams of 5K & 10K Ocean Routes and 5K North City Route C. Race Event History from FY 08109 to Present on Approved Routes D. Comparisons from Surrounding Cities E. Race Frequencies Actual vs. Proposed on Approved Routes F. Diagram of Neighbor Notification Radius 10K Route G. Ordinance 11 Attachment A MUNICIPAL CODE 4.68.160 ATHLETIC EVENTS (CURRENT LAW) The procedures and criteria for conducting races /runs shall be as follows: (a) There shall be one ten - kilometer route, two five - kilometer routes, and one marathon route segment; (1) The ten - kilometer route (1 OK Ocean Route) begins at Beach Park No. 1 (Barnard Way at Ocean Park Boulevard) and continues south to Barnard Way, follows the bend to go east on Marine Street, north on Main Street, west on Colorado Avenue, north on Ocean Avenue, east on San Vicente Boulevard to Fourteenth Street where participants will turn around and go west on San Vicente Boulevard, south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before the entrance to the Pier ramp). (2) The first five - kilometer route (5K North City Route) begins at Seventh Street and California Avenue, west on California Avenue to Ocean Avenue, north on Ocean Avenue to San Vicente Boulevard, east on San Vicente Boulevard to Seventh Street, south on Seventh Street to Georgina Avenue, west on Georgina Avenue to Fourth Street, south on Fourth Street to California Avenue, east on California Avenue to Seventh Street. (3) The second five - kilometer route (5K Ocean Route) begins at Beach Park No. 1 (Barnard Way at Ocean Park Boulevard) and continues south on Barnard Way, follows the bend to go east on Marine Street, north on Main Street, west on Colorado Avenue, north on Ocean Avenue to the 1000 block where participants will turn around and continue south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before the entrance to the Pier ramp). (4) The marathon route segment begins on San Vicente Boulevard at Twenty - Sixth Street (the City limits) and continues west on San Vicente to Ocean Avenue and south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before the entrance to the Pier ramp). (b) 5K North City Route races may only occur on Saturday mornings from seven - thirty a.m. until eleven a.m. There shall be no more than one race per quarter each year. There shall also be a minimum of eight weeks between each race. (c) 5K Ocean Route and 1 OK Ocean Route races may only occur on Saturday and Sunday mornings from seven - thirty a.m. until eleven a.m. There shall be no more than two races between January 1 st and the weekend prior to Memorial Day weekend and no more than two races between the weekend after Labor Day and the weekend before Thanksgiving each year. There shall also be a minimum of eight weeks between each race. 12 (d) The marathon route segment shall be limited to the completion of marathon races that are regional in scope (involve a course that runs through multiple jurisdictions), attract elite and international runners, receive extensive national and international media exposure, and are undertaken by a marathon entity with the demonstrated capability to organize and operate a large, successful marathon including sufficient funding to finance the costs incurred in organizing and holding the marathon and sufficient staffing to ensure its safe and efficient operation. Preference shall also be given to applicants proposing recurring marathons traditionally or historically associated with a particular day or dates. The marathon may only occur on Sunday from six a.m. until six p.m. There shall only be one marathon per year that utilizes the marathon route segment. (e) No vehicular races shall be permitted. (f) Events which include multiple modes of travel (e.g., running and bicycling) shall be permitted so long as the start times for different modes of travel are staggered. (g) Prior to the issuance of a community event permit, City staff shall determine the specific portions or lanes of the roadway that may be used by the participants. This determination shall be based on safety considerations and the preservation of access to businesses and other scheduled activities along the route. (h) In addition to the routes established by subsection (a) of this Section, races /runs may be permitted on other streets in the City so long as the majority of the race /run occurs outside of the City and that portion of the race /run within the City does nol exceed one -half mile in length. Races permitted pursuant to this subsection shall not be subject to the time /frequency requirements established in subsections (b) and (c) of this Section. (Added by Ord. No. 2008CCS § 1, adopted 5/8/01; amended by Ord. No. 2024 § 6, adopted 11/13/01; Ord, No. 2163CCS § 1, adopted 8/9/05; Ord. No. 2296 § 1, adopted 10/13/09; Ord. No. 2379CCS § 10, adopted 11/8/11) 13 r m C U a-� M i N m c N U 0 C Gi (D U O Y LO E 0) w W 1 . Ii tt a I � I H rt i S 5F 5 7{ 1 i 1 a I� „a 1 . Ii s LO T tt i I � I s LO T co m c tU E t U (y El 0 c U O Tc C `V !-1 O t a-= m U z = o' LO T Attachment C FY 08/09: Two races held using the 5K and 10K Ocean Route. 1. St. John's Santa Monica 5000 5K/1 OK, Sunday, October 19, 2008 2. Santa Monica Classic 5K /10K, Sunday, May 3, 2009 FY 09/10: Two races held using the 5K and 10K Ocean Route; one race using the Marathon Route Segment; and one race using the 5K/1 OK North City Route. 1. St. John's Santa Monica 5 /10K, Sunday, October 11, 2009 2. Santa Monica Turkey Trot 5K/1 0K, Saturday, November 28, 2009 3. LA Marathon, Sunday, March 21, 2010 4. Santa Monica Classic 5K/1 OK, Sunday, May 16, 2010 FY 10/11: Two races held using the 5K and 10K Ocean Route; one race using the Marathon Route Segment; and one race using the 5K North City Route. 1. Santa Monica 5000 5 /10K, Sunday, September 12, 2010 2. Santa Monica Turkey Trot 5K, Saturday, November 27, 2010 3. LA Marathon, Sunday, March 20, 2011 4. Santa Monica Classic 5 /10K, Sunday, May 15, 2011 FY 11/12: Two races held using the 5K and 10K Ocean Route; one race using the Marathon Route Segment; two races using the 5K North City Route. 1. Santa Monica 5000 5 /10K, Sunday, October 2, 2011 2. Santa Monica Turkey Trot 5K, Saturday, November 26, 2011 3. LA Marathon, Sunday, March 18, 2012 4. LCL 5K, Saturday, April 28, 2012 5. Santa Monica Classic 5 /10K, Sunday, May 20, 2012 FY 12/13: Three races held using the 5K and 10K Ocean Route; one race using the Marathon Route Segment; two races using the 5K North City Route, 1. Santa Monica 5000 5 /10K, Sunday, October 7, 2012 2. Santa Monica Turkey Trot 5K, Saturday, November 24, 2012 3. Live Ultimate 5/10K, Sunday, February 10, 2013 4. LA Marathon, Sunday, March 17, 2013 5. LCL 5K, Saturday, April 27, 2013 6. Santa Monica Classic 5 /10K, Sunday, May 19, 2013 FY 13/14: Applications calendared - One race using the 5K and 10K Ocean Route; one race using the Marathon Route Segment, one race using the 5K North City Route. 1. Santa Monica 5000 5/10K, Sunday, October 6, 2013 2. LA Marathon, Sunday, March 9, 2014 3. LCL 5K, Saturday, April 26, 2014 f Attachment D 5KI10K RACES: SURROUNDING CITIES CITY APPROVAL PER YEAR NEIGHBOR OTHER PROCESS NOTIFICATION BEVERLY Routes approved by LA Marathon; City mails notices Due to the impacts of HILLS Police, Fire and no other races along the route & the marathon, no other Public Works. No requires event races are permitted Event Code. organizer to hand- during the year. deliver notices CULVER Special Event policy One annual Event organizer No limits to race CITY in place but it is not 510 0K race places ad in local participants but the codified. Any street paper, posts signs location where the race closure (other than along route 7 days in would start and end is for construction) advance & mails limited to 1500. City requires approval by notices twice to staff tried to get Council Council. Due to residents and to approve policy on community and retail businesses in the limiting the # of times a negative feedback, affected area. City street could be closed only Sunday am uses electronic but Council chose not street closures are message boards. to do so. recommended. HERMOSA Special Events Typically they Signs are posted in Currently reviewing BEACH application required permit (5) race advance about street their community event per Municipal Code. related events closures. Some event policy and considering Muni Code includes including one organizers voluntarily setting a limit to the restrictions for special triathlon. notify residents and number of events per events in general and Some take businesses but it is not year. The Event Team not specific to race place on the required. has the authority to limit events. Application is sand - Pier to the number of reviewed by Event Pier run and participants for any Team, RPC and City do not involve race depending on Council for approval. street impacts and safety closures. concerns. MANHATTAN Special Events (2) 5Ks and Event organizer No limit on the # of race BEACH application submitted (1) 10K places ad in local participants. - reviewed by police, paper. City uses fire, transportation, electronic message Director of Parks /rec boards. for approval. Mostly repeat events. New race events get reviewed by Director of Parks /Rec and then Council. CITY OF LOS Race applications 15 race Event organizer ANGELES must be submitted related events distributes flyers, door on -line for approval throughout the hangers, or circulates by the Department of Westside of petition 10 or 30 days Public Works with Los Angeles in advance, depending input from LAPD on street type. We Attachment E Actual Races FY 2012/13 MONTH RACE ROUTE FY 2012/13 ACTUAL Jul August August 51K and/or 10K Ocean Route or 5K North City Route October September November 5K and/or 1 OK Ocean Route or 5K North City Route October 5/1 OK Ocean Route 10/7/12 - SM 5000 5/1 OK November 5K North City Route 11/24/12 - Turkey Trot December Marathon Segment April January May 5/1 OK Ocean Route or 5K North City Route February 5K/1 OK Ocean Route 2110/13 - Live Ultimate 5 /10K March Marathon Segment 3117113 - LA Marathon April 5K North City Route 4/27/13 - LCL 51K May 5/1 OK Ocean Route 5/19/13 - SM Classic 5/1 OK June' Maximum 5K and /or 10K races possible: ® Eight; with five races having occurred in FY 2012/13 Proposed Annual Race Schedule MONTH PROPOSED Jul August September 51K and/or 10K Ocean Route or 5K North City Route October November 5K and/or 1 OK Ocean Route or 5K North City Route December January February March Marathon Segment April May 5/1 OK Ocean Route or 5K North City Route June Maximum 5K and /or 1 OK races possible: ® Three; one race in each of the following months: September, November, May 20 m co C 0 O m c O LL "ems + O � U E o �z U (c; O Q U w O w N 7 O rr- C as N U O O r s !i sj � Ex ar i� > � � t �$ sa•�f ��� 1 .1 s pp € 1 �iPiar+at?�f +I 0 C U N � E =.C: Q N N Council Meeting: 10 -22 -2013 Santa Monica, California ORDINANCE NUMBER (CCS) (City Council Series) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING SECTION 4.68.160 OF THE SANTA MONICA MUNICIPAL CODE RELATING TO PERMITTED RACES /RUNS ON AUTHORIZED CITY STREETS WHEREAS, on May 8, 2001, the City Council adopted Ordinance Number 2008 (CCS), adding Chapter 4.68 to the Santa Monica Municipal Code, the Community Events Law; and WHEREAS, the Community Events Law has been amended and refined on several occasions to ensure that the law conforms to constitutional requirements and to enact appropriate modifications to the law based on experience, changing conditions in the City and community feedback on the operation of the law; and WHEREAS, the Community Events Law provides a coordinated process for managing community events to ensure the health and safety of event patrons, residents, workers, and other visitors, to prohibit illegal activities from occurring at community events, and to protect the rights of community event permit holders; and WHEREAS, Santa Monica is a coastal city in a prime location, bordered by the City of Los Angeles to the north, east, and south; 1 WHEREAS, the City's land area is small, being just 8 square miles and the City's population is approximately 90,000; and WHEREAS, in addition to its large residential population, the City is a very desirable place to work or visit; and WHEREAS, on weekdays, approximately 300,000 people are present within the City and on weekends the number swells to as high as 500,000 people; and WHEREAS, the density of the City and the number of people working or visiting the City on a daily basis significantly impacts the ability of traffic to circulate on the City's existing street network; and WHEREAS, the City's street network is a grid system bisected by the Santa Monica Freeway; and WHEREAS, streets within this network are categorized by classification types including Boulevard, Special Street, Commercial: Downtown, Commercial: Neighborhood, Avenue: Major, Avenue: Secondary, Avenue: Minor, Avenue: Industrial, Neighborhood Street, Shared Street, and Parkway; and WHEREAS, Boulevard, Commercial: Downtown, Commercial: Neighborhood, and Avenue: Major streets are generally the commercial streets that keep traffic moving throughout the City and have as their primary function the movement of vehicles into and through the City and the service of adjacent commercial land uses; and 2 WHEREAS, the locations of the freeway interchanges and over crossings, as well as the inter - relationships of City streets with those of the surrounding network in Los Angeles, causes traffic to be concentrated on the City's commercial streets; and WHEREAS, neighborhood streets are designed to serve adjacent residential uses only; and WHEREAS, due to the nature of the grid system, if blocked or heavily congested, traffic will be diverted onto the nearest street which is typically a neighborhood street; and WHEREAS, neighborhood streets can be overwhelmed when traffic is diverted from commercial streets and residents' peace and quiet enjoyment can be significantly impacted; and WHEREAS, since the street network already carries a significant volume of traffic, diverting or stopping the traffic will further deteriorate the levels of service for these intersections and result in increased traffic into residential neighborhoods and degradation of the vitality of commercial districts; and WHEREAS, community events are, by definition, atypical and not necessarily anticipated by or appropriately regulated by existing citywide ordinances; and WHEREAS, the City regulates community events for the same reasons it regulates land uses: to protect the health, safety and public welfare by regulating traffic, noise, aesthetics, and other impacts; and 9 WHEREAS, community events often require the provision of public services, including police, fire, transportation, and public works and additional maintenance of the facilities they use; and WHEREAS, community events often use facilities that would otherwise be available to the public or generate revenue to the City; and WHEREAS, managing community events requires ensuring that these events are compatible in size and type of use with their sites, adequate services are provided for the events, adequate cost recovery for these services is achieved, the events do not interfere with the City's ability to provide services to the entire community, and the impacts on neighbors and others are minimized; and WHEREAS, the City's Community Events Law has been in place for over a decade and has been highly successful in establishing a coordinated process for community events thereby ensuring the health and safety of event patrons, residents, workers, and other visitors and protecting the rights of community event permit holders; and WHEREAS, the current Community Events Law provides for one ten - kilometer route, two five - kilometer routes, and one marathon route segment; and WHEREAS, over the past six years, there has been a significant increase in the number of race events that have occurred in the City; WHEREAS, more specifically, between FY 2008/09 and FY 2012/13, race events increased from two 5K/10K races per year to five races, including three 5K/10K races 4 and two 5K races with two additional race events also receiving permits, including the LA Marathon and an annual Christmas Run; and WHEREAS, residents and businesses along the race routes are impacted by the street closures with limited or entirely restricted vehicle egress and ingress and access impacts for business employees and customers; and WHEREAS, staff has received numerous complaints regarding these impacts to residents and businesses; and WHEREAS, residents are experiencing "race fatigue" due to the increased number of race events over the past several years; and WHEREAS, based on this experience, community feedback and input from City departments, staff has identified proposed revisions to the Community Events Law to reduce the frequency in which races may occur in an effort to mitigate the impacts caused by street closures associated with such events of traffic circulation, vehicle egress and ingress, noise, and access to parking. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES ORDAIN AS FOLLOWS: SECTION 1. Santa Monica Municipal Code Section 4.68.160 is hereby amended to read as follows: 4.68.160 Athletic Events. The procedures and criteria for conducting races /runs shall be as follows: 5 (a) There shall be one ten - kilometer route, two five - kilometer routes, and one marathon route segment; (1) The ten - kilometer route (10K Ocean Route) begins at Beach Park No. 1 (Barnard Way at Ocean Park Boulevard) and continues south to Barnard Way, follows the bend to go east on Marine Street, north on Main Street, west on Colorado Avenue, north on Ocean Avenue, east on San Vicente Boulevard to 14th Street where participants will turn around and go west on San Vicente Boulevard, south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before the entrance to the Pier ramp). (2) The first five - kilometer route (5K North City Route) begins at Seventh Street and California Avenue, west on California Avenue to Ocean Avenue, north on Ocean Avenue to San Vicente Boulevard, east on San Vicente Boulevard to Seventh Street, south on Seventh Street to Georgina Avenue, west on Georgina Avenue to Fourth Street, south on Fourth Street to California Avenue, east on California Avenue to Seventh Street. (3) The second five - kilometer route (5K Ocean Route) begins at Beach Park No. 1 (Barnard Way at Ocean Park Boulevard) and continues south on Barnard Way, follows the bend to go east on Marine Street, north on Main Street, west on Colorado Avenue, north on Ocean Avenue to the 1000 block where participants will turn around and continue south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before the entrance to the Pier ramp). (4) The marathon route segment begins on San Vicente Boulevard at Twenty -Sixth Street (the City limits) and continues west on San Vicente to Ocean t.9 Avenue and south on Ocean Avenue to end at the 1500 block of Ocean Avenue (before the entrance to the Pier ramp). (b) 5K North City Route races may only occur on Saturday mornings from seven - thirty a.m. until eleven a.m. There -;hall he ne mere than one race per quarter (c) 5K Ocean Route and 10K Ocean Route races may only occur on Saturday and Sunday mornings from seven -thirty a.m. until eleven a.m. There shall be (d) There shall be no more than a total of three (3) 5K and /or 10K races per year in the City regardless of route, with one of these races occurring in May, one in September, and one in November. The use of both the 5K and 10K Ocean Routes on the same day by the same organizer with simultaneous or staggered starts shall be considered as one race. (ed) The marathon route segment shall be limited to the completion of marathon races that are regional in scope (involve a course that runs through multiple jurisdictions), attract elite and international runners, receive extensive national and international media exposure, and are undertaken by a marathon entity with the demonstrated capability to organize and operate a large, successful marathon including sufficient funding to finance the costs incurred in organizing and holding the marathon and sufficient staffing to ensure its safe and efficient operation. Preference shall also be 7 given to applicants proposing recurring marathons traditionally or historically associated with a particular day or dates. The marathon may only occur on Sunday from six a.m. until six p.m. There shall only be one marathon per year that utilizes the marathon route segment. (f) With the exception of one 5K race on the Saturday following Thanksgiving Day using the 5K North City Route, there shall be no races on holidays or holiday weekends including Memorial Day and the preceding weekend, Labor Day and the preceding weekend and Thanksgiving Day and the subsequent weekend including the Friday following Thanksgiving Day. (eg) No vehicular races shall be permitted. (fh) Events which include multiple modes of travel (e.g., running and bicycling) shall be permitted so long as the start times for different modes of travel are staggered. (gi) Prior to the issuance of a community event permit, City staff shall determine the specific portions or lanes of the roadway that may be used by the participants. This determination shall be based on safety considerations and the preservation of access to businesses and other scheduled activities along the route. ( +j) In addition to the routes established by subsection (a) of this Section, races /runs may be permitted on other streets in the City so long as the majority of the race /run occurs outside of the City and that portion of the race / /run within the City does not exceed one -half mile in length. Races permitted pursuant to this subsection shall not be subject to the time /frequency requirements established in subsections (b) and (c) of this Section. 0 SECTION 2. This Ordinance shall not apply to any complete race application filed prior to October 22, 2013. SECTION 3. Any provision of the Santa Monica Municipal Code or apprendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance. SECTION 4. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. SECTION 5. The Mayor shall sign and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective thirty days after its adoption. APPROVED AS TO FORM: