SR-09-24-2013-3G - 505-001-07City Council Meeting: September 24, 2013
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Modify Agreement with ICF Consulting for Environmental Screening
Services at the Buffer Park
Recommended Action
Staff recommends that City Council:
1. Authorize the City Manager to negotiate and execute a fourth modification to
Professional Services Agreement #8914 (CCS) in the amount not to exceed
$51,049 with ICF Consulting Services, LLC, a California -based company, to
provide environmental screening services for the proposed Buffer Park located in
the Olympic Well Field. This will result in a five year agreement with a new total
amount not to exceed $3,826,147.
2. Appropriate the budget increase as outlined in the Financial Impacts and Budget
Actions section of this report.
Executive Summary
The City has an existing agreement with ICF Consulting Services for environmental
assessment and groundwater services in the Olympic Groundwater Basin. The
proposed Buffer Park will be situated within property formerly used by Boeing as an
aircraft manufacturing facility, which will become an EXPO maintenance facility with the
completion of the EXPO light rail. Pending demolition of existing structures on the
property provides the opportunity to more fully assess the soils beneath the structures.
An amendment to the existing agreement with ICF to perform the necessary soil
analyses is the most efficient manner to accomplish this. Additional funding in the
amount of $51,049 is necessary to complete additional work in Task 4 (As- Needed
Technical Support) of the existing agreement.
Background
The proposed Buffer Park will occupy property which was once part of a larger former
Douglas Aircraft Company property (The Boeing Company). This 21 -acre property will
become an EXPO maintenance facility with the completion of the EXPO light rail line
into Santa Monica. Environmental testing has been performed by EXPO and Boeing in
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the Buffer Park area; however, testing has been limited in the Buffer Park area due to
the presence of two buildings on the former Boeing property (Buildings 2 and 3,
Attachment 1) which occupy approximately 50% of the Buffer Park site. The scheduled
demolition of the two buildings provides the opportunity to conduct soil sampling in the
Buffer Park area currently occupied by the structures, in order to more fully characterize
the environmental conditions of the soils across Buffer Park area. The Buffer Park is
located
within the 21
-acre EXPO
maintenance facility
site.
The Buffer
Park site
overlays
the Olympic
Groundwater
Basin, in which the
City
has recently
negotiated
settlement agreements to effect groundwater remediation.
The City has an existing agreement with ICF Consulting Services, Professional Services
Agreement #8914 (CCS) originally executed in 2009, for environmental assessment and
groundwater monitoring services in the Olympic Groundwater Basin which has proven
beneficial in achieving the Gillette /Boeing settlement agreements. ICF was selected in
2008 following the issuance of a Request for Qualifications for professional services.
Seventeen responses were received, and ICF was selected based upon the firm's
familiarity and history with sites in the Olympic Basin, exceptional accuracy and quality
of work, and competitive pricing. The resulting professional services agreement was
executed for a five year term.
On April 23, 2013, a third modification to the agreement was approved by Council which
resulted in a total contract value not to exceed $ 3,775,098 with the term ending June
30, 2014.
Discussion
Between 1942 and 1971, Douglas Aircraft Company and subsequently McDonnell
Douglas Corporation (The Boeing Company), owned and operated an aircraft
manufacturing facility at the EXPO site. While environmental testing and analysis has
been conducted over the years at the EXPO site, soil testing and analysis has only
been conducted on approximately half of the Buffer Park parcel. Two large buildings
2
(Buildings 2 and 3, Attachment 1) currently occupy approximately 50% of the future
Buffer Park.
Given the impending demolition of Buildings 2 and 3 at the EXPO site and proposed
Buffer Park creation, and the documented releases of Volatile Organic Chemicals
(VOCs) at the site during its use as an aircraft manufacturing facility, it is prudent to
conduct additional sampling across the Buffer Park site once Buildings 2 and 3 are
demolished. This would provide a more comprehensive assessment of the
environmental conditions in the soil throughout the Buffer Park site.
Several non - routine activities have been identified that can be completed by ICF due to
the firm's unique knowledge of the Olympic Well Field and the Boeing site, regulatory
requirements, and City administrative programs and policies. These non - routine
elements can be completed by November 2013. Activities and associated costs,
proposed to be performed by ICF under an amendment to Task 4 of existing Agreement
#8914 include:
• Building Demolition Observations — Due to the fact that historic operations in the
Buildings 2 and 3 are not well- documented, ICF would be on -site during the
demolition of the foundation and slab of the current structures at a cost of $9,288.
• Conduct Environmental Screening Field Activities — ICF would perform a soil gas
survey and a soil sampling program at the Buffer Park site. Field work includes
the collection of soil gas samples at 30 locations at a depth of approximately 8
feet below ground surface (bgs). Following the completion of the soil gas survey,
ICF would collect a maximum of 10 soil samples based on field observations and
soil gas survey results. All soil gas and soil samples would be analyzed for
VOCs. This field program would cost $35,121.
• Final Report Preparation — Upon completion of the field activities program, ICF
would prepare a report which documents soil vapor and soil boring analytical
results obtained from the work. Results will be compared against the levels used
by Boeing to complete its Health Risk Assessment for the property, as well as
against the California Human Health Screening Levels and EPA Region 9,
Regional Screening Levels. The final report would cost $6,640.
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Financial Impacts & Budget Actions
The agreement modification to be awarded to ICF is $51,049, for an amended
agreement total not to exceed $3,826,147. Award of the agreement modification
requires the following budget actions:
1. Release of $51,409 from Gillette settlement funds for the Olympic Basin
Remediation at 1.380237
2. Appropriation of $51,409 to account 25671.555060
3. Appropriation of budgets for transfers from the General Fund (01695.570080) to
the Water Fund (25695.570080).
Prepared by: Gil Borboa, P.E., Water Resources Manager
Approved:
Luil� - -- -
Martin Pastucha
Director of Public Works
Attachment 1 — Site Plan
Iv
Forwarded to Council:
Rod Gould
City Manager
Reference:
Modified PSA NO. 8914
(CCS)