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R10796f: \atty \mu n i \share \laws \mjm \Confl ict20l4Reso012814 City Council Meeting: January 28, 2014 Santa Monica, California RESOLUTION NUMBER 10796 (CCS) (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA REPEALING RESOLUTION NUMBER 10656(CCS) AND AMENDING THE CITY'S CONFLICT OF INTEREST CODE TO REVISE THE DESIGNATED POSITIONS FOR WHICH STATEMENTS OF ECONOMIC INTEREST ARE REQUIRED TO BE FILED WHEREAS, the Political Reform Act, Government Code Sections 81000 et sec., requires every state or local government agency to adopt and promulgate a Conflict of Interest Code; and WHEREAS, on February 26, 1985, the City Council of the City of Santa Monica adopted Resolution Number 6978 (CCS) which established the Conflict of Interest Code for the City of Santa Monica by incorporating the provisions of 2 California Administrative Code Section 18730; and WHEREAS, on March 26, 1996, the City Council adopted Resolution Number 9009 (CCS) which revised the City's Conflict of Interest Code to reflect changes in the law and to update the list of positions for which Statements of Economic Interest are required to be filed ( "designated positions ") and the financial disclosure categories for each designated position; and 0 WHEREAS, on March 25, 1997, the City Council adopted Resolution Number 9132 (CCS) which revised the City's Conflict of Interest Code to update the list of designated positions and the financial disclosure categories for each designated position; and WHEREAS, on March 7, 2000, the City Council adopted Resolution Number 9489 (CCS) which revised the City's Conflict of Interest Code to update the list of designated positions and the financial disclosure categories for each designated position; and WHEREAS, on February 13, 2001, the City Council adopted Resolution Number 9617 (CCS) which revised the City's Conflict of Interest Code to update the list of designated positions and the financial disclosure categories for each designated position; and WHEREAS, on February 24, 2004, the City Council adopted Resolution Number 9930 (CCS) which revised the City's Conflict of Interest Code to update the list of designated positions and the financial disclosure categories for each designated position; and WHEREAS, on December 13, 2005, the City Council adopted Resolution Number 10098 (CCS) which revised the City's Conflict of Interest Code to update the list of designated positions and the financial disclosure categories for each designated position; and WHEREAS, on February 12, 2008, the City Council adopted Resolution Number 10272 (CCS) which revised the City's Conflict of Interest Code to update the list of designated positions and the financial disclosure categories for each designated `a position; and WHEREAS, on February 9, 2010, the City Council adopted Resolution Number 10454 (CCS) which revised the City's Conflict of Interest Code to update the list of designated positions and the financial disclosure categories for each designated position; and WHEREAS, on March 27, 2012, the City Council adopted Resolution Number 10656 (CCS) which revised the City's Conflict of Interest Code to update the list of designated positions and the financial disclosure categories for each designated position; and WHEREAS, it is necessary to update Exhibit 1 to Resolution Number 10565 (CCS), which contains the list of designated positions subject to the Conflict of Interest Code and the financial disclosure categories applicable to each position, in order to ensure that the list accurately reflects currently existing positions and job duties. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. Resolution Number 10656 (CCS) is hereby repealed in its entirety. SECTION 2. The City's Conflict of Interest Code shall consist of the provisions of 2 California Code of Regulations (the "Code ") and Exhibits 1 and 2 attached to this Resolution, all of which documents are hereby incorporated by reference. SECTION 3. Any future amendments to the City's Conflict of Interest Code 3 including, but not limited to, amendments to the designated positions list or to the financial disclosure categories, shall be made by resolution duly adopted by the City Council of the City of Santa Monica. SECTION 4. Pursuant to the Code, any person holding a designated position, including any person holding a designated position in an acting capacity, shall file a Statement of Economic Interest with the City Clerk. Additionally, any person hired for a position not covered by the Code, who makes or participates in making a governmental decision shall file a Statement of Economic Interest. The City Council hereby delegates to the City Clerk the authority to carry out the duties of filing officer. SECTION 5. Pursuant to the Code, all persons assuming or leaving designated positions must file Statements of Economic Interest within thirty (30) days after assuming or leaving the designated position. SECTION 6. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. rd WAar1r6 DESIGNATED POSITIONS DISCLOSURE CATEGORIES City Manager (See attached EXHIBIT 2 Assistant City Manager for category definitions) Big Blue Bus Category 1 (Municipal Bus Administration) Category 1 Director of Transit Services Category 1 Chief Administrative Officer Category 2 Administrative Services Officer Category 2 Transit Maintenance Manager Category 2 Transit Operations Manager Category 2 Chief Operations Officer Category 2 Transit Government and Community Relations Manager Category 2 Transit Government Relations Officer Category 2 Transit Maintenance Officer Category 2 Transit Finance & Grants Manager Category 2 Transit Community Relations Officer Category 2 Procurement Supervisor Category 2 Senior Administrative Analyst Category 2 Transit Mechanic Supervisor Category 2 Transit Facilities Maintenance Supervisor Category 2 Transit Planning Administrator Category 2 Transit Safety and Training Manager Category 2 Senior Motor Coach Operator Supervisor Category 2 City Attorney City Attorney Assistant City Attorney Category 1 Deputy City Attorney Category 1 Consumer Affairs /Fair Housing Category 1 Specialist City Manager City Manager Assistant City Manager Category 1 Assistant to the City Manager Category 1 Deputy City Manager — Special Projects Category 1 Deputy City Manager Category 1 Internal Auditor Category 1 Cable TV Manager Category 1 Public Information Coordinator Category 2 Emergency Manager Category 2 DESIGNATED POSITIONS DISCLOSURE CATEGORIES City Manager — contd. Category 1 Emergency Services Coordinator Category 1 Pier Manager Category 1 Sustainability Manager Category 1 Senior Sustainability Analyst Category 2 Principal Sustainability Analyst Category 2 Environmental Analyst Category 2 Sustainable Energy Advisor Category 2 Principal Administrative Analyst (CMO) Category 2 Principal Administrative Analyst (OSE) Category 2 Sustainable Building Advisory Category 2 Communitv & Cultural Services Director Category 1 Assistant Director Category 1 Senior Administrative Analyst Category 3,4 Wellbeing Project Manager Category 3,4 Beach Administrator Category 3,4 Administrative Project Manager Category 2 Beach House Venue Manager Category 2 Beach House Sales and Marketing Coordinator Category 2 Beach Recreation Supervisor Category 3,4 Cultural Affairs Manager Category 1 Cultural Affairs Administrator Category 2 Cultural Affairs Supervisor Category 3,4 Human Services Administrator Category 2 Human Services Manager Category 1 Community Recreation Manager Category 1 Community Use Administrator Category 3 Senior Administrative Analyst - Community Use Category 3,4 Community Recreation Systems Coordinator Category 3,4 Community Services Program Supervisor Category 3,4 Principal Community Services Supervisor Category 3,4 Senior Human Services Program Analyst Category 3,4 Principal Program Supervisor Category 3,4 Q DESIGNATED POSITIONS DISCLOSURE CATEGORIES Finance Director /City Treasurer Category 1 Assistant Director of Finance Category 1 Assistant City Treasurer Category 1 Financial Operations Manager Category 1 Budget Manager Category 1 Financial Systems and Payroll Administrator Category 2 Principal Budget Analyst Category 2 Senior Budget Analyst Category 2 Financial Systems Analyst Category 2 Senior Accountant Category 2 Purchasing Services Manager Category 2 Senior Buyer Category 2 Buyer Category 2 Financial Reporting Supervisor Category 2 Accounts Payable Supervisor Category 2 Senior Administrative Analyst Category 2 Disbursements Supervisor Category 2 Payroll Analyst Category 2 Business & Revenue Operations Manager Category 1 Billing and Collections Administrator Category 1 Revenue Collections Supervisor Category 2,3 Senior Revenue Collections Assistant Category 2,3 Senior Revenue Operations Assistant Category 2,3 Risk Manager Category 1 Liability Claims Adjuster Category 1 Workers' Compensation Administrator Category 1 Supervising Workers' Comp Claims Examiner Category 1 Workers' Compensation Claims Examiner Category 1 Billing Supervisor Category 2 Parking Administrator Category 1 Business License Administrator Category 1 Fire Fire Chief Category 1,2,6 Deputy Fire Chief of Administration Category 1,2,6 Deputy Chief of Operations Category 1,2,3,6 Fire Captain, Paramedic Coordinator Category 3,4,5 Administrative Captain, Vehicle Maintenance Category 3,4,5 3 DESIGNATED POSITIONS DISCLOSURE CATEGORIES Fire — contd Fire Captain, Training Division Category 3,4, Fire Marshal Category 1,3,5 Assistant Fire Marshal Category 3,4,5 Communications Operations Supervisor Category 2 Battalion Chief /Platoon Commander Category 2 Principal Administrative Analyst Category 1,3 Housing and Economic Development Director Category 1 Principal Administrative Analyst Category 2 Housing Manager Category 1 Senior Administrative Analyst Category 4 Administrative Analyst Category 3 Farmers Market Supervisor Category 3,4 Farmers Market Coordinator 1 111 Category 3 Successor Agency Administrator Category 2,3 Senior Development Analyst Category 3 Economic Development Manager Category 1 Economic Development Administrator Category 1 Construction Specialist Category 4 Housing Administrator Category 1 Housing Authority Administrator Category 2 Human Resources Director Category 1 Human Resources Manager Category 1 Organizational Development and Training Administrator Category 2 Senior Human Resources Analyst Category 3 Information Systems Chief Information Officer Category 1 Software Systems Manager Category 2 Systems & Network Manager Category 2 Support Services Manager Category 2 Web Development Manager Category 2 Broadband Program Manager Category 2 Broadband Program Analyst Category 3,4 Systems Analyst Category 3,4 12 DESIGNATED POSITIONS DISCLOSURE CATEGORIES Information Svstems — contd Software Systems Analyst Category 3,4 Administrative Analyst Category 3,4 Principal Administrative Analyst Category 3,4 Network Services Engineer Category 3,4 Library City Librarian Category 1 Assistant City Librarian Category 1 Planning and Community Development Director Category 1 Assistant Director Category 1 City Traffic Engineer Category 1 Special Projects Manager Category 1 Deputy Director, Special Projects Category 1 Strategic & Transportation Planning Manager Category 3,4 Building Officer Category 3,4 Assistant Building Officer Category 3,4 Code Compliance Manager Category 3,4 Lead Combination Building Inspector Category 3,4 Combination Building Inspector 1 /II /III Category 3,4 Code Compliance Officer 1 /II Category 3,4 Inspection Supervisor Category 3,4 Plans Examiner 1 /II /III Category 3,4 Plan Check Supervisor Category 3,4 Principal Plan Check Engineer Category 3,4 Senior Plan Check Engineer Category 3,4 Planning Manager Category 3,4 Principal Planner Category 3,4 Senior Planner Category 3,4 Associate Planner Category 3,4 Assistant Planner Category 3,4 Principal Urban Designer Category 3,4 Special Projects Engineer Category 3,4 Principal Transportation Planner Category 3,4 Senior Transportation Planner Category 3,4 Transportation Planning Associate Category 3,4 Traffic Operations Supervisor Category 3,4 Building and Safety Supervisor Category 3,4 5 DESIGNATED POSITIONS DISCLOSURE CATEGORIES Police Category 1 Police Chief Category 1,2,6 Deputy Chief Category 1,2,6 Police Captain Category 1,2,6 Lieutenant Category 1,2,6 Lead Systems Analyst - Public Safety Category 1,2 Senior Administrative Analyst Category 1,2 Chiefs Adjutant Category 1,2 Public Works Director Category 1 Assistant Director Category 1 Principal Administrative Analyst Category 2,3 Senior Administrative Analyst Category 2,3 Airport Manager Category 1 City Architect Category 1,2,4 Architect Category 1,2,4 Architectural Associate Category 1,2,4 CIP Project Manager Category 1,2,4 Project Manager Category 1,2,4 Senior Architect Category 1,2,4 City Engineer Category 1,2,4 Civil Engineer Category 1,2,4 Civil Engineering Associate Category 1,3,4 Civil Engineering Assistant Category 1,3,4 Engineering Project Specialist Category 2 Principal Civil Engineer Category 1,2,4 Supervising Civil Engineer Category 1,3,4 Public Works Utilities Inspector Category 3 Senior Public Works Inspector Category 3 Street Services Supervisor Category 2 Custodial Services Administrator Category 1,2 Custodial Supervisor ' Category 2 Facilities Maintenance Manager Category 1,2 Facilities Maintenance Administrator Category 1,2 Facilities Maintenance Contracts Administrator Category 1,2 Facilities Supervisor Category 2 Fleet Maintenance Superintendent Category 2 Fleet Maintenance Supervisor Category 2 Resource Recovery and Recycling Manager Category 1,5 N DESIGNATED POSITIONS Public Works — contd. Resource Recovery and Recycling Administrator Resource Recovery and Recycling Collections Superintendent Resource Recovery and Recycling Supervisor Cemetery Administrator Water Resources Manager Water/Wastewater Administrator Wastewater Supervisor Water Production and Treatment Administrator Water Production/Treatment Supervisor Water Resources Protection Programs Coordinator Water Supervisor — Construction Water Supervisor — Meters Public Landscape Manager. Public Landscape Superintendent Urban Forester Beach Maintenance Supervisor Community Forest Supervisor Parks Maintenance Supervisor Promenade Maintenance Supervisor Street & Fleet Services Manager DISCLOSURE CATEGORIES Category 2,5 Category 2,3,5 Category 2 Category 2, Category 1 Category 2,3 Category 3,4 Category 2,3 Category 3,4 Category 3 Category 3,4 Category 3,4 Category 1 Category 2 Category 2,3 Category 3,4 Category 3,4 Category 3,4 Category 3,4 Category 1 Records and Election Services Director of Records and Election Services (City Clerk) Category 1 Assistant Director of Records and Election Services (Assistant City Clerk) Category 1 Rent Control Administrator Category 1 General Counsel Category 1 Senior Litigation Attorney Category 1 Staff Attorney Category 1 Hearing Examiner Category 1 Hearings Department Manager Category 1 Public Information Manager Category 1 Budget/Office Coordinator Category 2 7 DESIGNATED POSITIONS City Council, Boards and Commissions Airport Commission Members Architectural Review Board Members Arts Commission Members Building and Fire Life Safety Commission City Council Members Commission for Senior Community Members Commission on the Status of Women Members Disabilities Commission Members Housing Commission Members Landmarks Commission Members Library Board Members Clean Beaches & Ocean Parcel Tax Citizens Oversight Committee Members Personnel Board Members Planning Commission Members Recreation and Parks Commission Members Redevelopment Successor Agency Oversight Board Rent Control Board Members Social Services Commission Members "Acting" Positions Consultants ** Non - Profit Public Benefit Corporations * ** Downtown Santa Monica, Inc. Santa Monica Pier Corporation DISCLOSURE CATEGORIES Category 6 Category 6 Category 6 Category 6 * Category 6 Category 6 Category 6 Category 6 Category 6 Category 6 Category 6 Category 6 Category 6 Category 1 Category 6 Category 6 Subject to the same disclosure requirements as the applicable designated position in which the person is "acting." Category 1 *Disclosure obligations for these designated positions are set forth in Government Code Section 87200 et seq.. These positions are designated in this Conflict of Interest Code solely for disqualification purposes. Ll * *Consultants performing the duties of any designated position shall be required to file Statements of Economic Interest disclosing interests in the categories assigned to the designated position. In addition, consultants who, under contract, participate in decisions which affect financial interests by providing information, advice, recommendation or counsel to the City and possess decision making authority which could affect financial interests shall be required to file Statements of Economic Interests disclosing reportable interests as determined by the City Manager. ** *These corporations have their own conflict of interest codes and are not subject to the City's conflict of interest code. Disclosure statements of designated positions in these corporations must be filed with the City Clerk of the City of Santa Monica. EXHIBIT 2 General Provisions When a designated employee is required to disclose investments and sources of income, he /she need only disclose investments in business entities and sources of income which do business in the jurisdiction, plan to do business in the jurisdiction or have done business in the jurisdiction within the past two years. In addition to other activities, a business entity is doing business within the jurisdiction if it owns real property within the jurisdiction. When a designated employee is required to disclose interests in real property, he /she need only disclose real property which is located in whole or in part within or not more than two miles outside the boundaries of the jurisdiction or within two miles of any land owned or used by the local government agency. Designated employees shall disclose their financial interests pursuant to the appropriate category as indicated in Exhibit 1. Disclosure Categories Category 1: Persons in this category shall disclose: investments, business positions, and income from sources located in or doing business in the jurisdiction and interests in real property located in Santa Monica, including property located within a two -mile radius of any property owned or used by the City of Santa Monica. Category 2: Persons in this category shall disclose: Investments, business positions, and sources of income of the type which manufacture, sell or provide services, supplies, materials, books, machinery or equipment of the type utilized by the employee's department. 9 Category 3: Persons in this category shall disclose: Investments, business positions, and sources of income of the type which are subject to the regulatory, permit or licensing authority of the employee's department. Category 4: Persons in this category shall disclose: Investments, business positions, and sources of income of the type which engage in land development, construction or the acquisition or sale of real property, and interests in real property located within Santa Monica, including property located within a two -mile radius of any property owned or used by the City of Santa Monica. Category 5: Persons in this category shall disclose: Investments and business positions and sources of income of the type which manufacture, sell or provide supplies, materials, machinery, services or equipment utilized by the employee's department, interests in real property located within Santa Monica, including property located within a two -mile radius of any property that is or may be used as a disposal site, transfer station or resource recovery facility in which the designated official /employee provides planning or technical assistance or has enforcement branch responsibilities. Category 6: Persons in this category shall disclose: All investments, business positions and sources of income which are subject to the regulatory, permit or licensing authority of the Board or Commission on which the member serves. 10 Adopted and approved this 28th day of January, 2014. am O'Connor, Mayor i, Sarah P. Gorman, City Clerk of the City of Santa Monica, do- hereby certify that the foregoing Resolution No. 10796 (CCS) was duly adopted at a meeting of the Santa Monica City Council held on the 28th day of January, 2014, by the following vote: AYES: Councilmembers: Davis, Holbrook, McKeown, Vazquez, Winterer Mayor Pro Tern O'Day, Mayor O'Connor NOES: Councilmember: None ABSENT: Councilmember: None ATTEST: Sarah TP.. Gorman, City Clerk